Pre-proposal Conference 2021 03 18.pdf

Lobby Screening, Temporary Parking, and Vehicle Barrier Project

Gignoux Courthouse (ME0034ZZ)

Portland, ME

Solicitation 47PB0021R0021

PRE-PROPOSAL CONFERENCE MEETING MINUTES

March 18, 1:00PM

OPENING

Introduction:

The following are GSA personnel:

Contract Officer Sebastian Asaro, Sebastian.asaro@gsa.gov

COR Tom Woods, Thomas.woods@gsa.gov

Construction Rep Supervisor Wally Rogowicz, wally.rogowicz@gsa.gov

The purpose of this meeting is to gain a better understanding of the Solicitation requirements. A copy of the meeting minutes will be issued along with any forthcoming amendment(s). All discussions held today do not change the Solicitation. The questions and answers are provided as information only and do not authorize changes to the solicitation. Only changes made by the issuance of an amendment are to be considered in preparing your proposal.

CLARIFICATION OF SPECIFICATIONS AND DRAWINGS

Contractor desiring an explanation or interpretation of the solicitation, drawings, specifications, etc. must request in writing by COB 03/26/2021 to allow a reply before the submission of proposal. An amendment with the answers will be posted on or about 03/31/2021.

Oral explanations or instructions given before the award of the contract will not be binding. Any information given concerning the solicitation will be furnished promptly as an amendment of the solicitation, if that information is necessary in submitting proposals, or if the lack of it would be damaging to any other Offeror.

All questions shall be e-mailed to Sebastian.asaro@gsa.gov .

SITE VISIT:

Contractors are required to wear face coverings when gaining access to and working within

GSA-controlled facilities. Exceptions may apply for reasons such as impracticality, health or other bases, and shall be approved by the Contracting Officer. Face coverings will not be provided to contractors by the Government. Contractors should maintain social distancing measures when practicable. Individuals may be required to lower their face coverings if requested when passing through security checkpoints.

There will be a tour after this meeting.

ACCESSING DOCUMENTS

Pre-proposal Conference minutes will be posted to beta.sam.gov

Documents are uploaded to beta.sam.gov

SECURING DOCUMENTS

Please note that you are required to maintain a list of all suppliers and Subcontractors that you have provided copies of GSA documents.

SECURITY CLEARANCES

HSPD-12 - “Policy for a Common Identification Standard for Federal Employees and

Contractors” (the Directive). The Directive requires GSA to conduct background investigations and adjudicate the results for all contract employees requiring routine unescorted access to

Federally-controlled facility.

HSPD-12 not required for outside work. However, if the contractors need access to public space or to gain power, these individuals need clearances. Separately, a list of employees who will be working on the site will be required and provided to the security guards for awareness.

CLAUSES/PROVISIONS-

Particular attention should be given to the following:

FAR Clause 52.219-14 Limitations on Subcontracting reads in part:

By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for General Construction, the Concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

FAR Clause 52.228-1, Bid Guarantee which reads;

A Bid Guarantee is required with a bid in excess of $150,000. The Bid Guarantee shall be in the amount of 20% of the bid price or $3 million, whichever is less.

PERIOD OF PERFORMANCE

FAR Clause 52.211-10 Commencement, Prosecution and Completion of Work states:

The contractor shall be required to:

• Commence work under this contract within 10 calendar days after the contractor receives notice to proceed,

• Prosecute the work diligently, and

• Complete the entire work ready for use not later than 150 calendar days after the

Contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

Substantial Completion is within 120 days of NTP

Contract Completion is within 30 calendar days of Substantial Completion.

INSURANCE

Provide your Certificate of Liability Insurance in accordance with FAR 52.228-5 Insurance-

Work on a Government Installation.

LABOR RATES

Davis Bacon Wage Determination NH20210012, Modification 0, dated 01/01/2021

SUBMISSION OF PROPOSALS:

PROPOSAL CONTENTS:

(1) Price Proposal (SF 1442 with Amendments Acknowledged)

(2) Technical Proposal

(3) Representations and Certifications

(4) Standard Form 24, Bid Bond

(5) GSA Form 527 – Contractor’s Qualification and Financial Information

Please be sure to submit a price breakdown with your price proposal. Please be sure to submit your CPARS and or past performance questionnaires.

PROPOSAL DUE DATE AND METHOD OF SUBMISSION

1. In order to be considered for award, proposals conforming to the requirements of the

Solicitation must be received at the following office no later than 2:00 PM on the following date and at the following address:

DATE: April 6, 2021

EMAIL: sebastian.asaro @gsa.gov mailto:sotheavy.khon@gsa.gov

Emailed proposals are acceptable and encouraged. Proposals shall be good for a period of sixty

(60) calendar days. The bid bond may be scanned and sent with the proposal.

Please be advised that single emails with attachments of 25 megabytes or more, or attachments other than those in PDF format, may be rejected by GSA's servers.

NOTE: Any proposal received after the time and date specified above will be considered late and may be rejected.

THE CONTRACT

The estimated award date is 06/06/2021 and the estimated Notice to Proceed date is 06/16/2021.

ESTIMATED PRICE RANGE

The estimated price range for the Project is between $600,000 and $1,000,000.

Method of Award

EVALUATION OF PROPOSALS

Best Value

The Government intends to award a contract resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value from the selection of responsive proposals.

Award will be made on the basis of the best valued proposal. The non-price technical factors are:

Factor 1: Company’s Past Performance – 25%

Factor 2: Construction Management Plan – 25%

- Subfactor 2.1 Coordination and Management – 15%

- Subfactor 2.2 Schedule and Quality Control – 10%

Factor 3: Relevant Experience of Key Personnel Qualifications – 25%

Factor 4: Company’s Relevant Experience – 25%

Non-priced factors, when combined, are approximately equal in importance to Total Evaluated

Price.

AMENDMENTS

Questions and answers will be posted as an amendment.

WORKING HOURS

The building operating hours are from 7:30AM- 5:30PM. Contractors may begin working at

6AM and can work past 5PM. This timeframe is only for the Vehicle Barrier and Temp Parking

Projects. The Courts have asked that the CSO Project be completed outside of building operating hours.

PARKING FACILITIES

There will be no parking onsite. Contractors will have to make arrangements with the City.

PROJECT SUMMARY OF THE WORK

The contactor will be responsible to provide all labor, materials, tools, equipment, and supervision necessary as outlined below:

Lobby Screening:

The main courthouse lobby screening entrance will be renovated to provide proper security to the

United States Marshal Service (USMS). The renovation includes but are not limited to ballistic glazing projection for USMS personnel, teller window, queuing rails, millwork podium, optical turnstile, weapons storage, and cellphone storage.

Temporary Parking:

This project consists of installing a temporary security fence with two sliding cantilever gates and one personnel gate. Secure barriers, 8ft high fencing, electrical chain driven operators.

Electrical panel located inside the Boiler Room.

Vehicle Barrier:

This project consists of the installation of an exterior vehicle barrier rated for a 4,000 lb vehicle at 30 mph at the inner courtyard entrance. Access control and sequencing of existing overhead door and barrier operation. Installation of ground loop detector. Integration of all elements for access control

CLOSING

Please remember that anything stated here today, would not bind the government unless it is incorporated into the solicitation by a written amendment.

All questions should be sent to Sebastian Asaro at Sebastian.asaro@gsa.gov.

A list of attendees will be included in the posted meeting minutes.

EVALUATION OF PROPOSALS