Pre-proposal Conference 2021 01 26.pdf

Upper Deck Coating Replacement

Norris Cotton Federal Building (NH0037ZZ)

Manchester, NH

Solicitation 47PB0021R0006

PRE-PROPOSAL CONFERENCE MEETING MINUTES

January 26, 10:00AM

OPENING

Introduction:

The following are GSA personnel:

Contract Officer Sotheavy Khon, sotheavy.khon@gsa.gov

COR Edward Brodeur, edward.brodeur@gsa.gov

Construction Rep Supervisor Wally Rogowicz, wally.rogowicz@gsa.gov

Property Manager Dustin Rogers, dustin.rogers@gsa.gov

Building Management Specialist Cody Tewell, cody.tewell@gsa.gov

The purpose of this meeting is to gain a better understanding of the Solicitation requirements. A copy of the meeting minutes will be issued along with any forthcoming amendment(s). All discussions held today do not change the Solicitation. The questions and answers are provided as information only and do not authorize changes to the solicitation. Only changes made by the issuance of an amendment are to be considered in preparing your proposal.

CLARIFICATION OF SPECIFICATIONS AND DRAWINGS

Contractor desiring an explanation or interpretation of the solicitation, drawings, specifications, etc. must request in writing by COB 01/29/2021 to allow a reply before the submission of proposal. An amendment with the answers will be posted on or about 02/08/2021.

Oral explanations or instructions given before the award of the contract will not be binding. Any information given concerning the solicitation will be furnished promptly as an amendment of the solicitation, if that information is necessary in submitting proposals, or if the lack of it would be damaging to any other Offeror.

All questions shall be e-mailed to sotheavy.khon@gsa.gov .

SITE VISIT:

Contractors are required to wear face coverings when gaining access to and working within

GSA-controlled facilities. Exceptions may apply for reasons such as impracticality, health or other bases, and shall be approved by the Contracting Officer. Face coverings will not be provided to contractors by the Government. Contractors should maintain social distancing mailto:dustin.rogers@gsa.gov measures when practicable. Individuals may be required to lower their face coverings if requested when passing through security checkpoints.

There will be a tour after this meeting.

ACCESSING DOCUMENTS

Pre-proposal Conference minutes will be posted to beta.sam.gov

Documents are uploaded to beta.sam.gov

SECURING DOCUMENTS

Please note that you are required to maintain a list of all suppliers and Subcontractors that you have provided copies of GSA documents.

SECURITY CLEARANCES

HSPD-12 - “Policy for a Common Identification Standard for Federal Employees and

Contractors” (the Directive). The Directive requires GSA to conduct background investigations and adjudicate the results for all contract employees requiring routine unescorted access to

Federally-controlled facility.

HSPD-12 not required for outside work. However, if the contractors need access to public space or to gain power, these individuals need clearances. Separately, a list of employees who will be working on the site will be required and provided to the COR.

CLAUSES/PROVISIONS-

Particular attention should be given to the following:

FAR Clause 52.219-14 Limitations on Subcontracting reads in part:

By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for General Construction, the Concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

FAR Clause 52.228-1, Bid Guarantee which reads;

A Bid Guarantee is required with a bid in excess of $150,000. The Bid Guarantee shall be in the amount of 20% of the bid price or $3 million, whichever is less.

PERIOD OF PERFORMANCE

FAR Clause 52.211-10 Commencement, Prosecution and Completion of Work states:

The contractor shall be required to:

• Commence work under this contract within 10 calendar days after the contractor receives notice to proceed,

• Prosecute the work diligently, and

• Complete the entire work ready for use not later than 150 calendar days after the

Contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

Substantial Completion is within 120 days of NTP

Contract Completion is within 30 calendar days of Substantial Completion.

INSURANCE

Provide your Certificate of Liability Insurance in accordance with FAR 52.228-5 Insurance-

Work on a Government Installation.

LABOR RATES

Davis Bacon Wage Determination NH20210012, Modification 0, dated 01/01/2021

SUBMISSION OF PROPOSALS:

PROPOSAL CONTENTS:

(1) Price Proposal (SF 1442 with Amendments Acknowledged)

(2) Technical Proposal

(3) Representations and Certifications

(4) Standard Form 24, Bid Bond

(5) GSA Form 527 – Contractor’s Qualification and Financial Information

Please be sure to submit a price breakdown with your price proposal. Please be sure to submit your CPARS and or past performance questionnaires.

PROPOSAL DUE DATE AND METHOD OF SUBMISSION

1. In order to be considered for award, proposals conforming to the requirements of the

Solicitation must be received at the following office no later than 2:00 PM on the following date and at the following address:

DATE: February 17, 2021

EMAIL: sotheavy.khon@gsa.gov

Emailed proposals are acceptable and encouraged. Proposals shall be good for a period of sixty

(60) calendar days. The bid bond may be scanned and sent with the proposal.

Please be advised that single emails with attachments of 25 megabytes or more, or attachments other than those in PDF format, may be rejected by GSA's servers.

NOTE: Any proposal received after the time and date specified above will be considered late and may be rejected.

THE CONTRACT

The estimated award date is 03/24/2021 and the estimated Notice to Proceed date is 04/12/2021.

ESTIMATED PRICE RANGE

The estimated price range for the Project is between $200,000 and $400,000.

Method of Award

EVALUATION OF PROPOSALS

Lowest Price Technically Acceptable

The Government intends to award a contract resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value from the selection of the technically acceptable proposal with the lowest evaluated price. Award will be made on the basis of the lowest evaluated price of proposals meeting the acceptability standards for non-price factors

AMENDMENTS

Questions and answers will be posted as an amendment.

WORKING HOURS

The building operating hours are from 7AM- 5PM. Contractors may begin working at 6AM and can work past 5PM. The contractor will have to coordinate work sequence for the north half of the upper deck work as tenant agencies my require access to the upper lot/sally port.

PARKING FACILITIES

There will be no parking onsite. Contractors will have to make arrangements with the City.

mailto:sotheavy.khon@gsa.gov

PROJECT SUMMARY OF THE WORK

The Contractor will be responsible to provide all labor, materials, tools, equipment and supervision necessary to replace the outside parking deck coating system at the Norris Cotton

Federal Building (NCFB). The work involves stripping the multi-layered polyurethane based coating system down to the concrete substrate in preparation for a new minimum three part UV resistant traffic rated polyurethane coating system. There are a number of expansion joints that are to be prepped and reworked. There are several linear feet of vertical to horizontal joints to be prepped and reworked. The expansion joints and other caulked joints are to be compatible with the polyurethane coating system selected. Parking lines are to be restored to the same pattern as currently present.

As an option several hundred linear feet of polyurethane caulking on the remainder of the NCFB site are to be priced for joint repair / replacement subject to the availability of funds. The polyurethane caulking is to be within the same UV resistant exterior rated system as will be used on the parking deck repair.

CLOSING

Please remember that anything stated here today, would not bind the government unless it is incorporated into the solicitation by a written amendment.

All questions should be sent to Sotheavy Khon at sotheavy.khon@gsa.gov.

A list of attendees will be included in the posted meeting minutes.

SotheavyKhon Textbox

EVALUATION OF PROPOSALS