Pre-proposal conference meeting minutes 2020 10 28.pdf

Installation of Lift Gates, Installation of Fencing, and Parking Lot Improvements for the US

Custom & Border Protection in Hodgdon, ME

Solicitation: 47PB0020R0067

PRE-PROPOSAL CONFERENCE MEETING MINUTES

October 28, 2020 11:30AM

OPENING

Introduction:

The following are GSA personnel:

Contracting Officer Sotheavy Khon, sotheavy.khon@gsa.gov

Contract Specialist Adam Katzman, Adam.Katzman@gsa.gov

COR Nick Budris, nicholas.budris@gsa.gov

Construction Rep Supervisor Wally Rogowicz, wally.rogowicz@gsa.gov

Property Manager Xavier Ramirez, xavier.ramirez@gsa.gov

The purpose of this meeting is to gain a better understanding of the Solicitation requirements. A copy of the meeting minutes will be issued along with any forthcoming amendment(s). All discussions held today do not change the Solicitation. The questions and answers are provided as information only and do not authorize changes to the solicitation. Only changes made by the issuance of an amendment are to be considered in preparing your proposal.

CLARIFICATION OF SPECIFICATIONS AND DRAWINGS

Contractor desiring an explanation or interpretation of the solicitation, drawings, specifications, etc. must request in writing by COB 11/04/2020 to allow a reply before the submission of proposal. An amendment with the answers will be posted on or about 11/9/2020.

Oral explanations or instructions given before the award of the contract will not be binding. Any information given concerning the solicitation will be furnished promptly as an amendment of the solicitation, if that information is necessary in submitting proposals, or if the lack of it would be damaging to any other Offeror.

All questions shall be e-mailed to adam.katzman@gsa.gov and sotheavy.khon@gsa.gov.

SITE VISIT:

Contractors are required to wear face coverings when gaining access to and working within

GSA-controlled facilities. Exceptions may apply for reasons such as impracticality, health or other bases, and shall be approved by the Contracting Officer. Face coverings will not be provided to contractors by the Government. Contractors should maintain social distancing mailto:nicholas.budris@gsa.gov mailto:xavier.ramirez@gsa.gov measures when practicable. Individuals may be required to lower their face coverings if requested when passing through security checkpoints.

There will be a tour after this meeting.

ACCESSING DOCUMENTS

Pre-proposal Conference minutes will be posted to beta.sam.gov

Documents are uploaded to beta.sam.gov

SECURING DOCUMENTS

Please note that you are required to maintain a list of all suppliers and Subcontractors that you have provided copies of GSA documents.

SECURITY CLEARANCES

HSPD-12 - “Policy for a Common Identification Standard for Federal Employees and

Contractors” (the Directive). The Directive requires GSA to conduct background investigations and adjudicate the results for all contract employees requiring routine unescorted access to

Federally-controlled facility.

CLAUSES/PROVISIONS-

Particular attention should be given to the following:

FAR Clause 52.219-14 Limitations on Subcontracting reads in part:

By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for General Construction, the Concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

FAR Clause 52.228-1, Bid Guarantee which reads;

A Bid Guarantee is required with a bid in excess of $150,000. The Bid Guarantee shall be in the amount of 20% of the bid price or $3 million, whichever is less.

PERIOD OF PERFORMANCE

FAR Clause 52.211-10 Commencement, Prosecution and Completion of Work states:

The contractor shall be required to:

Commence work under this contract within 10 calendar days after the contractor receives notice to proceed, Prosecute the work diligently, and

Complete the entire work ready for use not later than 215 calendar days after the

Contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

Substantial Completion is within 185 days of NTP

Contract Completion is within 30 calendar days of Substantial Completion.

INSURANCE

Provide your Certificate of Liability Insurance in accordance with FAR 52.228-5 Insurance-

Work on a Government Installation.

LABOR RATES

Davis Bacon Wage Determination ME20200034, Modification 02, dated 05/08/2020

SUBMISSION OF PROPOSALS:

PROPOSAL CONTENTS:

(1) Price Proposal (SF 1442 with Amendments Acknowledged)

(2) Technical Proposal

(3) Representations and Certifications

(4) Standard Form 24, Bid Bond

(5) GSA Form 527 – Contractor’s Qualification and Financial Information

Please be sure to submit a price breakdown with your price proposal. Please be sure to submit your past performance information and past performance questionnaires.

PROPOSAL DUE DATE AND METHOD OF SUBMISSION

1. In order to be considered for award, proposals conforming to the requirements of the

Solicitation must be received at the following office no later than 2:00 PM on the following date and at the following address:

DATE: November 18, 2020

EMAIL: sotheavy.khon@gsa.gov

Adam.Katzman@gsa.gov mailto:sotheavy.khon@gsa.gov

Emailed proposals are acceptable and encouraged. Proposals shall be good for a period of sixty

(60) calendar days. The bid bond may be scanned and sent with the proposal.

Please be advised that single emails with attachments of 25 megabytes or more, or attachments other than those in PDF format, may be rejected by GSA's servers.

NOTE: Any proposal received after the time and date specified above will be considered late and may be rejected.

THE CONTRACT

The estimated award date is 12/29/2020 and the estimated Notice to Proceed date is 1/15/2021.

ESTIMATED PRICE RANGE

The estimated price range for the Project is between $200,000 and $400,000.

Method of Award

EVALUATION OF PROPOSALS

Lowest Price Technically Acceptable

The Government intends to award a contract resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value from the selection of the technically acceptable proposal with the lowest evaluated price. Award will be made on the basis of the lowest evaluated price of proposals meeting the acceptability standards for non-price factors

Please note that the SF 1442 has two line items. CLIN 0002 is a unit price for ledge removal. The proposed unit price for ledge removal shall include all necessary materials plus cost for delivery, installation, insurance, overhead, and profit. For bidding purposes only, the estimated quantity is 60 cubic yards. Any additional quantities of ledge removal required above the allowed 40cubic yards included in the base bid, will be modified into the contract at the price per cubic yard unit proposed for the ledge removal. At Award, the quantity on the SF1442, CLIN 0002 will be reduced to Zero.

The Total Evaluated price is CLIN 0001 plus CLIN 0002 (60cubic yards x cubic yard unit price).

AMENDMENTS

Questions and answers will be posted as an amendment

WORKING HOURS

The building operating hours are from 6AM- 5PM. The radio room is open 24/7.

PARKING FACILITIES

Two parking spots will be available, for coordination contact Nick Budris.

PROJECT SUMMARY OF THE WORK

The contactor will be responsible to provide all labor, materials, tools, equipment, and supervision necessary to replace approximately 1,000 LF of existing fencing on site. The contractor will also be required to repave 5,000SF and restripe 32 spaces in certain areas and install 2 new security gates at the rear parking lot.

CLOSING

Please remember that anything stated here today, would not bind the government unless it is incorporated into the solicitation by a written amendment.

All questions should be sent to Adam Katzman at Adam.Katzman@gsa.gov and Sotheavy Khon at sotheavy.khon@gsa.gov.

A list of attendees will be included in the posted meeting minutes.

mailto:Adam.Katzman@gsa.gov