Gignoux CILP FY20 - AE_DBB_SOW_FY17_v1 - 2020.07.01.pdf

Statement of Work for

Architect-Engineer (A/E) Contract

July 1, 2020

PROJECT IDENTIFICATION

Project Name: Gignoux HVAC & Fire Alarm

Project Number: VME00005

Region: New England Region – Region 01

Building Name: Edward T. Gignoux Federal Courthouse

Building Address: 156 Federal Street, Portland, ME 04101

Gignoux HVAC Upgrades

A/E Design-Bid-Build Statement of Work Solicitation Number 47PB0020R0057

Project Version: 01

TABLE OF CONTENTS

I PROJECT DESCRIPTION

II GENERAL REQUIREMENTS

A The Owner’s Program of Requirements (POR)

1 The Owner’s POR

2 [Reserved]

B Project Duration and Schedule Milestone dates

C Reference Materials

1 Applicability

2 Standards and Criteria Documents

D Communications Plan

E Electronic Project Management System (ePM)

1 In General

2 Standards and Criteria Documents

3 Contents of ePM

4 Equipment

5 Training

6 Support

7 Personnel Requirements

F Building Information Modeling (BIM) [Option 1]

G Energy and Sustainability

1 Guiding Principles Checklist

2 Energy Modeling and Performance

3 LEED® and SITES Certifications [Not Required]

4 GSA High Performance Building Tracking (gBUILD)

H Risk Management

1 Risk Management/Risk Registry (PDRI)

2 Cost and Schedule Risk Analysis

3 Climate Change Risk Management

4 Federal Flood Risk Management

I Building Technology Services

J Building Design Standard (BDS) [Not Applicable]

K Art in Architecture (AiA)

L Cost Management

1 General Requirements

2 Project Triage Tool Level Rating and Budget Activity (BA) Code

3 Cost Management Work Products / Deliverables

4 Bid Options

5 Cost Estimate Reconciliations

6 Cost Breakdown Structures (CBS) and Detail Requirements

7 Contingencies / Escalation / Other Markups a Site and Design Contingency b Construction Contingency c Escalation Allowance d Art-in-Architecture Allowance

8 GSA Pricing Policy

9 Value Management (VM)

10 Life Cycle Cost (LCC) Analysis

M Partnering

N Historic Preservation

O Commissioning

III SCOPE OF SERVICES

A Summary of Project Specific Clarifications to the P-100 and/or other standards

B Site Acquisition Stage

1 [Reserved]

2 [Reserved]

C Pre-Design Stage

1 Reference Materials

2 Existing Conditions

3 Additional Studies

4 BIM Workshop [Option 1]

5 Courthouse Tour(s)

6 Risk Analysis

7 Environmental Hazards Report

D Design Stage

1 Project Meetings

2 Design Submissions and Reviews

3 Value Management (VM) Studies

4 Design Quality Reviews

5 Historic Preservation

6 National Environmental Policy Act (NEPA)

7 Commissioning

E Design Concept Phase

1 Design Charrette(s)

2 Border Wizard™ Analysis [Not Applicable]

3 Design Excellence Peer Reviews (DE PR) [Not Applicable]

4 BIM based Integrated Design Reviews (IDR) [Option 1]

5 Project Readiness Checklist

6 Region 1 Commissioner’s Concept Presentation

7 Concept Submission

F Design Development (DD) Phase

1 Courtroom Mock-ups [Not Applicable]

2 Systems Testing [Not Applicable]

3 DD Coordination

G Construction Documents (CD) Phase

H Construction Procurement Phase

I Construction Phase Services

1 Construction Start Coordination

2 Pre-Construction Conference

3 Preconstruction Photographs

4 BIM Coordination [Option 1]

5 Construction Administration a Project Files and Record Keeping b Change Requests c Substitutions d Submittals e BIM Requirements [Option 1] f Periodic Site Walk-Through g Request for Information (RFI) h Progress Meetings

6 Construction Excellence Peer Reviews (CE PR) [Not Applicable]

7 Project Record Documents

8 Commissioning

J Pre-Turnover Meeting

K Turnover Process

1 Final Record Documents

IV APPENDIX

A Owner’s Program of Requirements

B [Reserved]

C Project Design Review Process

D Division 01 Specifications

E [Reserved]

F [Reserved]

G [Reserved]

H [Reserved]

I Gignoux Energy and Water Performance Report

J [Reserved]

K Program Development Studies

L [Reserved]

M [Reserved]

N [Reserved]

O [Reserved]

P Environmental Studies

Q [Reserved]

R [Reserved]

S [Reserved]

T [Reserved]

U [Reserved]

V [Reserved]

W [Reserved]

X [Reserved]

Y Building Preservation Plan (BPP)

Z Historic Structure Report (HSR)

AA [Reserved]

BB [Reserved]

CC [Reserved]

DD [Reserved]

EE [Reserved]

FF [Reserved]

GG [Reserved]

HH [Reserved]

JJ [Reserved]

KK Project Readiness Checklist Template

LL [Reserved]

MM Building Technology Services Policy and Guides

NN Exterior Building Envelope Improvement Documents

OO Fresco Fine Art Inspection Report (2016)

PP Design Guide for Operational Excellence

QQ Occupant & Emergency Evacuation Plan

RR GSA Energy Use Targets Explained

SS FCIA Specification

TT HVAC Guidance for Ongoing Design and Construction Projects

I PROJECT DESCRIPTION

This Statement of Work (SOW) is for architectural and engineering (A/E) services. The General

Services Administration (GSA) intends to design and modernize the Heating, Ventilating, and

Air Conditioning (HVAC) system and Fire Alarm system at an existing U.S. Courthouse. The project site is 0.5 acres and is located at 156 Federal Street, Portland, Maine. The 93,537 gross square foot historical building includes space for the U.S. District Courts, U.S. Marshals, and

U.S. Attorneys. All tenants are stable for the long term.

The Edward T. Gignoux U.S. Courthouse is a 3-story (plus basement) granite block structure that was designed in the Second Renaissance Revival style and was completed in 1911. It is individually listed on the National Register of Historic Places and is considered a GSA Legacy property. In 1932, an extension to the east side of the building was completed for occupancy by the U.S. Postal Service. Since 1970, the U.S. District Court and court-related agencies have been the principal tenants of the building. The historic features of the Gignoux Courthouse were restored as part of a modernization and expansion project completed in 1996.

The Gignoux Courthouse was completely modernized in 1996 at a total cost of $12,500,000. In addition to the construction of a new district courtroom, magistrate courtroom, and grand jury facility, the building’s HVAC & electrical systems were fully modernized. Between 2012 and

2013 the entire exterior building envelope was restored – exterior masonry, roof systems, window glazing, minor interior repairs, sprinkler system, and below grade waterproofing work was performed.

This project will upgrade the building’s HVAC system in order to improve occupant comfort, reduce building energy consumption, reduce overall system maintenance, comply with current codes and GSA standards, simplify building operations, and to extend the life of the system.

Project Scope includes:

1. Relocate Basement Outside-Air Intakes (Work Item 1)

2. Upgrade Air Handling Units and Distribution (Work Item 2A)

3. Building Automation System Replacement (Work Item 3)

4. Relocate Remote Radiator for Emergency Generator (Work Item 4)

5. Rooftop Fall Protection Upgrades (Work Item 5)

6. Smoke Control System Upgrades (Work Item 6)

7. Heating Plant Upgrades (Work Item 7A)

8. Remove Rooftop Condensing Units (Work Item 8)

9. Remove Abandoned Domestic Water Entrance (Work Item 9)

10. Replace Variable Air Volume Boxes (Work Item 10)

11. Install Return Air Ductwork for HVAC-1 (Work Item 11)

12. Replace Fan Coil Units (Work Item 12)

13. Heating and Cooling System Modifications (Work Item 13)

14. Improve MAU-1 Ductwork (Work Item 14)

15. Replace Fire Sprinkler Piping (Incidental)

16. Replace Existing Supply and Return Ductwork

17. Replace Existing Fire Alarm System

Refer to the Program Development Study (PDS) report dated January 29, 2016 and a follow-on

PDS report dated April 12, 2018 for work items on this project in details.

The Gignoux Courthouse is a fully occupied facility. The contractor shall, during the design phase, determine the best construction approach, such as construction phasing, to minimize the impact to the tenant agencies in fulfilling their critical missions. Indoor Air Quality (IAQ) at occupied space should be monitored and maintained in compliance with the Operational

Guidance on Indoor Air Quality (IAQ) Management throughout the entire construction phase.

The planned project delivery is Construction Manager as Constructor (CMc). The ECCA for the project is $15.95 million. It will be the A/E’s responsibility to expand and fully define the work as discussed within this section and ensure that it is fully executed within the constraints of the construction budget.

If State and local government officials elect to perform code compliance construction inspections, the A/E must include provisions in the construction contract for coordination of the work with local officials. State and local government official do not have the authority to reject, accept, or make changes to the work, and their inspections are done only to assist GSA in achieving code compliance.

This asset is not LEED certified. This project does NOT require LEED Certification.

II GENERAL REQUIREMENTS

The General Requirements shall apply to all project phases. Some of the requirements noted in this section may be subject to exercise of contract option(s).

As a general matter, the Facilities Standards for the Public Buildings Service (P-100) represents the overarching document that governs the Contractor’s performance of work. In addition, other policies and procedures (e.g., the P-120 and tenant agency design guides) provide detailed procedures and requirements that the Contractor shall follow. The purpose of this Statement of

Work is to primarily set forth services that the Contractor shall provide in addition to the services outlined in other documents (refer to Section II.C, Reference Materials).

The A-E shall provide Pre-Design stage services, and shall design the project in accordance with the GSA Owner’s POR, budget, schedule, performance objectives, scope of services, and other requirements provided herein. The A-E shall also perform Construction Stage services to ensure that the design intent is refined and clarified as necessary during construction, realized in the completed system installation, and conveyed successfully into facility management, operation and maintenance. The specific activities, tasks, and deliverables required of the A-E are further delineated in this Statement of Work.

A Owner’s Program of Requirements (POR)

1 The Owner’s POR

The POR, in Appendix A, identifies the P-100 tier requirement and other site specific requirements. The Contractor shall design to the POR.

2 [Reserved]

3 Design Guide for Operational Excellence

The contractor shall design to the OE Design Guide, Appendix PP.

B Project Duration and Schedule Milestone dates

Refer to the contract for project duration and milestone schedule dates.

C Reference Materials

There are two types of Reference Materials. The first type are project-specific pre-planning documents, studies, and information listed in Section IV, Appendix. The second type are the Standards and Criteria Documents, which are specifically set forth in section 2 below.

1 Applicability

The Contractor shall review, become familiar with, and fully comply in all materials terms with the Reference Materials. The Government will use the References Materials to determine whether the Contractor’s work complies with the contract requirements. The

Contractor shall provide all services in accordance with the version of the Reference

Materials current at the time of contract award. The Contractor shall report any conflicts or ambiguities within or among the Reference Materials to the CO in writing for clarification and reconciliation. Similarly, the Contractor shall submit any requests for deviations from the Reference Materials in writing to the CO.

If a requirement contained in the Reference Materials exceeds that required by the P-

100, the Contractor shall comply with the most stringent requirement unless otherwise directed by the CO. The Contractor’s work may exceed requirements contained in the

Reference Materials to accomplish programmatic and functional goals for the project, including but not limited to energy performance, sustainability, or industry best practices.

However, that being stated, the Contractor is still responsible for complying with other portions of the contract, including FAR 52.236-22 (Design within Funding Limitations).

2 Standards and Criteria Documents

The Standards and Criteria Documents consist mainly of GSA-issued or tenant agency-issued policies, guidelines, or requirements. The following represents the list of

Standards and Criteria Documents that apply to this project:

U.S. Attorneys’ Facilities Standards

U.S.M.S. / ADT Security Coordination, March 2009]

US Courts Design Guide

USMS Publication 64

GSA Pricing Desk Guide, 4th Edition https://www.gsa.gov/graphics/pbs/Pricing_Desk_Guide_4th_Edition.pdf ePM Requirements http://www.gsa.gov/epm

The Building Commissioning Guide, Public Buildings Service https://www.wbdg.org/ccb/browse_doc.php?d=5434 www.gsa.gov/commissioning

PBS P-100, Facilities Standards for the Public Buildings Service https://www.gsa.gov/graphics/pbs/Pricing_Desk_Guide_4th_Edition.pdf https://www.gsa.gov/graphics/pbs/Pricing_Desk_Guide_4th_Edition.pdf http://www.gsa.gov/epm http://www.gsa.gov/epm https://www.wbdg.org/ccb/browse_doc.php?d=5434 http://www.gsa.gov/commissioning http://www.gsa.gov/commissioning http://www.gsa.gov/p100

PBS P-120, Cost and Schedule Management Policy http://www.gsa.gov/portal/directive/d0/content/527777

GSA Building Information Modeling Guide 02 - Spatial Program Validation https://gsa.gov/portal/content/102281

GSA Building Information Modeling Guide 07 - Building Elements https://gsa.gov/portal/content/102828

GSA Building Information Modeling Guide 08 - Facility Management V1 https://gsa.gov/portal/content/122555

PBS CAD standards https://www.gsa.gov/cad

GSA IT Building Technology Technical Reference Guide (BTTRG) https://insite.gsa.gov/portal/content/651562

140416 Telecommunications Distribution Design Guide https://insite.gsa.gov/portal/content/653942

Smart Building Implementation Guide requirements https://drive.google.com/drive/folders/0B_WZPn7zMjWyWDFHZFhEaW43cmc

Security and Privacy Controls for Federal Information Systems and Organizations, NIST

800-53 Rev 4 http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-53r4.pdf

Guide to Industrial Control Systems (ICS) Security, NIST 800-82 rev 2 http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-82r2.pdf

Building Monitoring & Control (BMC) Device Security Assessment Process https://insite.gsa.gov/portal/getMediaData?mediaId=529125

GSA order 2100.1J GSA Information Technology (IT) Security Policy https://gsa.gov/portal/mediaId/129634/fileName/CIO_21001J_CHGE_1_GSA_Informatio n_Technology_(IT)_Security_Policy_(Posted_Version_4-28-2016).action

IT Security Procedural Guide: Key Management CIO-IT Security-09- 43 rev3 https://insite.gsa.gov/portal/getMediaData?mediaId=515341

2100.2B CIO P GSA Wireless Local Area Network (LAN) Security guide.

https://insite.gsa.gov/portal/mediaId/636954/fileName/CIO_P_21002B_GSA_Wireless_L ocal_Area_Network_(LAN)_Security_(Signed_5-8-2014)_(with_live_links).action

GSA IT Security Procedural Guide: SSL TLS Implementation Guide - CIO-IT Security http://www.gsa.gov/p100 http://www.gsa.gov/p100 http://www.gsa.gov/portal/directive/d0/content/527777 http://www.gsa.gov/portal/directive/d0/content/527777 https://www.gsa.gov/portal/getMediaData?mediaId=227487 https://gsa.gov/portal/content/102281 https://gsa.gov/portal/content/102281 https://www.gsa.gov/portal/getMediaData?mediaId=227487 https://gsa.gov/portal/content/102828 https://gsa.gov/portal/content/102828 https://www.gsa.gov/largedocs/BIM_Guide_Series_Facility_Management.pdf https://www.gsa.gov/largedocs/BIM_Guide_Series_Facility_Management.pdf https://gsa.gov/portal/content/122555 https://gsa.gov/portal/content/122555 https://www.gsa.gov/cad https://www.gsa.gov/cad https://insite.gsa.gov/portal/content/651562 https://insite.gsa.gov/portal/content/651562 https://insite.gsa.gov/portal/content/651562 https://insite.gsa.gov/portal/content/653942 https://insite.gsa.gov/portal/content/653942 https://drive.google.com/drive/folders/0B_WZPn7zMjWyWDFHZFhEaW43cmc https://drive.google.com/drive/folders/0B_WZPn7zMjWyWDFHZFhEaW43cmc http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-53r4.pdf http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-53r4.pdf http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-82r2.pdf http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-82r2.pdf https://insite.gsa.gov/portal/getMediaData?mediaId=529125 https://insite.gsa.gov/portal/getMediaData?mediaId=529125 https://gsa.gov/portal/mediaId/129634/fileName/CIO_21001J_CHGE_1_GSA_Information_Technology_(IT)_Security_Policy_(Posted_Version_4-28-2016).action https://gsa.gov/portal/mediaId/129634/fileName/CIO_21001J_CHGE_1_GSA_Information_Technology_(IT)_Security_Policy_(Posted_Version_4-28-2016).action https://insite.gsa.gov/portal/getMediaData?mediaId=515341 https://insite.gsa.gov/portal/getMediaData?mediaId=515341 https://insite.gsa.gov/portal/mediaId/636954/fileName/CIO_P_21002B_GSA_Wireless_Local_Area_Network_(LAN)_Security_(Signed_5-8-2014)_(with_live_links).action https://insite.gsa.gov/portal/mediaId/636954/fileName/CIO_P_21002B_GSA_Wireless_Local_Area_Network_(LAN)_Security_(Signed_5-8-2014)_(with_live_links).action

14-69 https://insite.gsa.gov/portal/getMediaData?mediaId=536145

HPSD-12 security requirements https://insite.gsa.gov/portal/content/566310

PBS Division 01 Specifications https://insite.gsa.gov/portal/content/659170

Secretary of the Interior's Standards and Guidelines http://www.nps.gov/history/local-law/arch_stnds_9.htm

Executive Order 13690, Federal Flood Risk Management Standard (FFRMS) https://www.whitehouse.gov/the-press-office/2015/01/30/executive-order-establishing-federal-flood-risk-management-standard-and-

Project Readiness Checklist https://insite.gsa.gov/portal/content/582110

PBS Floodplain Management Policy and Desk Guide (PBS 1095.7). Issued by FM https://gsa.gov/portal/mediaId/153834/fileName/PBS_10957_Floodplain_Management_

Desk_Guide_(Final__12222016_-_#CC034600).action

GSA Specifications and Technical Guides https://www.gsa.gov/real-estate/environmental-programs/fire-protection-engineering-and-life-safety

GSA Smart Building Program Guide https://insite.gsa.gov/cdnstatic/GSA%20Smart%20Buildings%20Program%20Guide_v11

.pdf

GSA Data Normalization for Building Automation Systems v2.5 https://insite.gsa.gov/cdnstatic/GSA%20Data%20Normalization%20for%20Building%20

Automation%20Systems_v25.pdf

ASHRAE 55 Thermal Environmental Conditions for Human Occupancy

ASHRAE 62.1 Ventilation for Acceptable Indoor Air Quality

ASHRAE 90.1 Energy Standard for Buildings Except Low-Rise Residential Buildings

D Communications Plan

The contractor, in consultation with the stakeholders of the project, shall assist the GSA in developing and complying with GSA’s project communication plan throughout all https://insite.gsa.gov/portal/getMediaData?mediaId=536145 https://insite.gsa.gov/portal/getMediaData?mediaId=536145 https://insite.gsa.gov/portal/content/566310 https://insite.gsa.gov/portal/content/566310 https://insite.gsa.gov/portal/content/659170 https://insite.gsa.gov/portal/content/659170 http://www.nps.gov/history/local-law/arch_stnds_9.htm http://www.nps.gov/history/local-law/arch_stnds_9.htm https://www.whitehouse.gov/the-press-office/2015/01/30/executive-order-establishing-federal-flood-risk-management-standard-and-https://www.whitehouse.gov/the-press-office/2015/01/30/executive-order-establishing-federal-flood-risk-management-standard-and-https://insite.gsa.gov/portal/content/582110 https://insite.gsa.gov/portal/content/582110 https://gsa.gov/portal/mediaId/153834/fileName/PBS_10957_Floodplain_Management_Desk_Guide_(Final__12222016_-_#CC034600).action https://gsa.gov/portal/mediaId/153834/fileName/PBS_10957_Floodplain_Management_Desk_Guide_(Final__12222016_-_#CC034600).action https://www.gsa.gov/real-estate/environmental-programs/fire-protection-engineering-and-life-safety https://www.gsa.gov/real-estate/environmental-programs/fire-protection-engineering-and-life-safety project stages. This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

The contractual responsibility of the A-E is to the GSA only and not to other contractors, tenant agencies, or local community interests where the project is located. The A-E shall direct all correspondences, questions and requests from tenant agencies and local community interests, and inquiries from potential offerors, to the GSA. Prior to meeting or communicating with any parties other than the GSA regional personnel regarding the project, the A-E shall confirm all such meetings and/or communications with the GSA.

The A-E shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

E Electronic Project Management System (ePM)

1 In General

The Contractor shall use GSA’s web-based electronic Project Management (ePM) system, which is a fully configured version of Meridian Systems’ Proliance Construction

Management Software. ePM is a web-based project management tool which provides

GSA with an automated workflow, collaboration, document management and project management solution to assist GSA in the management of design and construction projects. ePM is integrated with GSA’s gBUILD (Green Building Upgrade Information

Lifecycle Database) to avoid double-entry of basic project information from ePM such as project name, narrative and PM name.

GSA uses ePM throughout the design and construction phases as a repository for all project information and as a tool to manage and monitor progress and modifications.

Unless as otherwise provided (e.g. sustainability information for gBUILD and design review), the Contractor shall rely exclusively on ePM to post, review, access, comment on, collaborate, or otherwise submit all project information.

All Design Reviews will be conducted using Dr. Checks. Court’s comments will be loaded into Dr. Checks by the GSA Project Manager. The license for the use of Dr.

Checks is held by GSA Region 1. Final stamped construction document package shall be uploaded to ePM.

2 Project Collaboration and Documentation

The Contractor shall effectively manage the ePM database including maintaining adequate staffing levels and ensuring that personnel attend the mandatory GSA-provided training sessions.

The Contractor shall use ePM to upload, store, capture, preserve, record, maintain, update, and route all project-related documentation to comply with GSA's Document

Security Requirements. Classified material is not permitted to be stored in this system.

The Contractor shall use the workflow processes contained within ePM to submit and receive approval for all project deliverables.

The Contractor shall continuously monitor and review ePM to ensure the Contractor data is current through the completion of the close-out phase of construction.

The Contractor is required to store documents from their subcontractors and vendors in ePM. If a subcontractor or vendor does not obtain an ePM license, the Contractor will be responsible for uploading and processing documents in ePM on their behalf.

3 Contents of ePM

The Contractor shall use ePM as the electronic filing cabinet for all project-related correspondence and submittals. The contract and SOW specify certain documentation that the Contractor shall provide during performance of the contract. For the avoidance of doubt, the following represents a non-exclusive list of project information that shall be posted in ePM: correspondence, schedule of values, invoices, schedules, estimates, design submissions, daily reports, inspection reports, permits & approvals, request for information, change orders and project milestone submissions.

GSA reserves the right to require the Contractor to upload other documentation not mentioned above that is needed to support the project. GSA and the AE shall agree on a nomenclature to use when uploading documents.

4 Equipment

GSA will not furnish any equipment related to accessing ePM. ePM is web-accessible and can therefore be accessed via any compatible computer (see subsection 6 below) with an Internet connection.

5 Training

GSA will provide no cost training to familiarize team members with the ePM system.

That being stated, GSA will not reimburse the Contractor for any travel related to any ePM training. There will be a one-day general session held in Boston at the O’Neill

Federal Building GSA office. Several follow-on training will be provided upon requested to familiarize team members with the system and will be in webinar format.

6 Support

GSA will provide ePM system administration and end-user support for the duration of the project. The ePM minimum requirements (including IT equipment) can be found at:

http://www.gsa.gov/epm.

7 Personnel Requirements

An HSPD-12 (Homeland Security Presidential Directive 12) security clearance is required to access ePM. Project team members without an HSPD-12 clearance will need to work with the GSA Project Manager to initiate the clearance process and request a temporary waiver for ePM access until clearance can be confirmed. A waiver means that once the individual’s HSPD-12 clearance is confirmed, an ePM username and password will be provided. (The Contractor may not assume that a waiver will be granted.) Further information on HSPD-12 may be found at the following website:

www.gsa.gov/hspd12. The time to process and obtain clearances may vary in length.

F Building Information Modeling (BIM)

BIM is not required for the Base scope. COBie is required as Base scope as outlined in BIM Guide 08.

The following BIM requirements shall be strictly adhered to if Option 1 is executed to utilize BIM for the design process, The A-E will provide GSA a record copy of the BIM files.

In addition to the PBS P-100, the Contractor shall comply with BIM Guides 02, 07, and

08.

BIM Guide 02 - Spatial Program Validation defines how BIM shall be used to validate spatial program requirements for each phase of design and construction.

BIM Guide 07 - Building Elements elucidates different forms of building information and provides guidance for how such information should be created, modified, and maintained in order to allow it to be utilized by multiple downstream business processes.

BIM Guide 08 - Facility Management defines requirements including the application of

COBie (Construction Operations Building Information Exchange) and how to interface with GSA’s standardized NCMMS (National Computerized Maintenance Management

System).

All BIM submissions shall comply with the deliverable requirements found in PBS P-100, section 1.10.2.5., standardized facility asset data in IFC-based (Industry Foundation

Class) Building Information Models, along with the native BIM format. See P-100

Appendix.

http://www.gsa.gov/epm http://www.gsa.gov/epm http://www.gsa.gov/epm http://www.gsa.gov/hspd12 http://www.gsa.gov/hspd12 http://www.gsa.gov/hspd12

2D drawings shall be derived from the BIM model and comply with the PBS CAD standards.

The BIM deliverables shall contain site information that is properly positioned in accordance with: (a) a coordinate system in the model space; and (b) a geographic coordinate system in the real world. (Note: models that do not include site information in their primary authoring tool will not be able to export location information to IFC and will be rejected as non-compliant.) See BIM Guide 07.

The Contractor shall attend a BIM kick-off meeting at the beginning of the Concept Design Phase and prior to construction phase. In addition, the Contractor shall submit the initial BIM Execution Plan (BEP) to the CO during the Pre-Design Phase. After submission of the BEP, but prior to its acceptance, the Contractor shall demonstrate all tasks, tools, and workflows proposed in the initial BEP in a live meeting for GSA to verify that the BEP will work as planned. At each design phase, the Contractor shall revise the BEP with input and concurrence from the GSA project team. If new tasks, tools, and/or workflows are included in BEP updates, these shall be demonstrated in live meetings with the GSA project team. See BIM Guide 07.

G Energy and Sustainability

The Contractor shall use an integrated design process to meet or exceed the performance requirements for energy and sustainability and provide a design that will achieve the goals for the construction of a high-performing green building as set forth in the contract documents. In addition, the Contractor shall provide a design that minimizes the amount of energy needed to operate the building.

The primary performance requirements relating to energy and sustainability are found in

Section 5.4 “Whole Building Energy Performance Requirements” of the P100, which provides, in pertinent part, as follows: (1) the design shall comply with the Energy Policy

Act (EPAct) of 2005 (EISA 2007) requirement that the predicted energy performance meets or exceeds 30% energy consumption savings as compared to ASHRAE 90.1; (2) the Contractor shall follow the ASHRAE 90.1 Appendix G- Building Performance Rating

Method, which provides specific guidance on the rules and procedures to simulate building energy use; and, (3) the design shall meet 65% fossil fuel-generated energy consumption savings as compared to ASHRAE 90.1 and Appendix G thereto (note that this is different from the energy cost savings required for LEED credits).

The design shall meet or exceed fossil fuel reduction requirements mandated by Section

433 of the Energy Independence and Security Act of 2007 (EISA).

If the Contractor is unable to achieve the mandate contained in EPAct, the Contractor shall provide the CO with: (1) documentation to establish the highest level of estimated energy savings for the proposed design; and (2) documentation to establish why EPAct cannot be satisfied.

The Contractor shall closely coordinate proposed mechanical system designs and associated equipment with the applicable local utilities for their review and recommendations, and explore the potential for obtaining energy conservation incentive

/ rebate programs. Provide narrative of findings.

1 Guiding Principles Checklist (GPC)

In February 2016, and in accordance with Executive Order 13696 (Planning for Federal

Sustainability in the Next Decade, March 19, 2015), the Council on Environmental

Quality issued the Guiding Principles for Sustainable Federal Buildings and Associated

Instructions (the Guiding Principles). Each agency subject to EO 13696 (including GSA) is responsible for evaluating which of its buildings comply with the Guiding Principles, and ensuring that sufficient evidence and documentation is readily available to demonstrate compliance with the Guiding Principles for those buildings.

GSA developed its Guiding Principles Checklist (composed of Guiding Principles

Criteria, or GPCs) to track and report its new construction and major modernization projects’ compliance with the Guiding Principles. The GPCs are only required for these two project types, which either construct or significantly expand structures, or replace nearly all major building systems. GSA makes no warranties or guarantees regarding the Checklist and, thus, the Contractor should not rely on or use the Checklist as a source for determining mandatory design requirements. That stated, in developing the design submissions, the Contractor should refer to the Checklist and be prepared to articulate, via GSA’s web-based gBUILD database described below, how GPC requirements are being met by the project’s design and construction, and why certain requirements, if any, cannot be met (e.g., because not applicable or not life-cycle-cost effective (as those terms as described in the Guiding Principles)).

The project team does not anticipate completion of the GPC checklist for this work as proposed in the SOW. The building is currently GP Certified and will be pending GP

Revalidation by the GSA internal GP team upon project completion. The Design team should be aware of GPC requirements during the design process to support overall building GP Re-Validation. GP Revalidation is contingent upon the guidelines established in the P100 and related source documents.

2 Energy Modeling and Performance

The Contractor shall develop an energy model to predict the annual energy consumption of the building. (Note that the energy model is different from the energy cost savings required for LEED credits.) The contractor may utilize the project BIM to serve as the basis of the energy model. See BIM Guide 05. The energy model shall integrate energy-related information and criteria from other sections of the SOW that may affect energy savings. In developing the energy model, the following definitions, assumptions, and conditions shall apply:

Simulations: The simulations shall be modeled with an 8,760 hour program in accordance with Appendix G of the ASHRAE 90.1-2013.

Updates: The Contractor shall calculate the annual energy usage and Energy Use

Intensity, in kBTU/GSF/year, at each phase of the design process from concept submittal through final construction documents.

As-Built Conditions: During the construction phase, the Contractor shall update the energy model to as-built conditions.

Ownership: The Government’s rights to the model are set forth in the applicable

FAR/GSAR clauses incorporated into the contract.

Refer to Appendix, Subsection A – Owner’s POR for Energy Use Target Requirements.

3 LEED® and SITES Certifications

This project does NOT require LEED Certification.

4 GSA High Performance Building Tracking (gBUILD)

GSA uses an online system called the Green Building Upgrade Information Lifecycle

Database (gBUILD) to centrally track and report sustainability information for its design and construction program. One of the main purposes of the gBUILD system is to track, document, and otherwise demonstrate compliance with the Guiding Principles (E.O.

13693).

The project team does not anticipate completion of the gBuild for this work as proposed in the SOW.

H Risk Management

1 Project Definition Rating Index (PDRI)

The Contractor shall participate in risk sessions that will be conducted via webinar.

During these sessions, the parties will use the Construction Industry Institute’s Project

Definition Rating Index or GSA’s Risk Assessment to assess risks and opportunities for the project. The first PDRI evaluation session typically occurs at approximately the 30% design completion stage. The final PDRI typically occurs at the completion of design to document that the planning and design is complete and the project is ready for construction.

2 Cost and Schedule Risk Analysis

The Contractor shall perform a quantitative risk analysis as indicated in the P-120 Tables

6-1 through 6-20

3 Climate Change Risk Management

The effect of global warming on the design of the cooling system was evaluated on the

PDS report under Implementation Plan.

4 Federal Flood Risk Management

The Government Accountability Office’s “High Risk” list includes a publication entitled, “Limiting the Federal Government's Fiscal Exposure by Better Managing Climate

Change Risks.” It defines climate change as a fiscal risk. Per 31 USC §3512(c )(1)(B), agencies must safeguard federal assets and avoid misappropriation. GSA is therefore compelled to safeguard federal assets for both the observed and expected changes in climate and extreme weather for the asset service life. These activities are undertaken to ensure reliable performance of mission and operations in changing conditions.

For an existing building project, the Contractor shall use documents provided by GSA regarding recent flooding events (past twenty (20) years) which damaged the asset, interrupted operations or site access based on GSA's operational experience. The

Contractor shall propose flood risk mitigation strategies and, upon approval, incorporate the strategy into the project design and building operational parameters.

GSA has reviewed the FEMA map 2300510013B effective in 1986 and determined the project is not located within the 500-year floodplain. The basement mechanical spaces, per architectural plan issued in 1993, are at elevation of + 48’-2”. Although the building had experienced water intrusion before, the issue has been resolved after the envelope prospectus project in 2011. Refer to Appendix NN for documentation. It is the GSA team’s professional judgment that the project site conditions, given past operational experiences and lack of documented/observed site flooding, do not indicate negative climate change impact on this Federal Courthouse.

This project site is a mission critical facility for Court’s mission.

I Building Technology Services

The Contractor shall comply with the following requirements for cyber security, Information Technology and Smart Buildings. Please refer to Appendix MM.

1 GSA IT Building Technology Technical Reference Guide (BTTRG)

2 140416 Telecommunications Distribution design Guide

3 Smart Building Implementation Guide requirements

4 Security and Privacy Controls for Federal Information Systems and

Organizations, NIST 800-53 Rev 4

5 Guide to Industrial Control Systems (ICS) Security, NIST 800-82 rev 2

6 Building Monitoring & Control (BMC) Device Security Assessment Process

7 GSA order 2100.1J GSA Information Technology (IT) Security Policy

8 IT Security Procedural Guide: Key Management CIO-IT Security-09-1. Rev 4

9 2100.2B CIO P GSA Wireless Local Area Network (LAN) Security guide

10 GSA IT Security Procedural Guide: SSL TLS Implementation Guide – CIO-IT

Security 14-69

11 GSA Smart Buildings Program Guide

12 GSA Data Normalization for Building Automation Systems v2.5

13 Gignoux Existing Advanced Metering Network Diagram

The Contractor shall coordinate the design and construction drawings to ensure all digital control systems and software meet the GSA-specific requirements and shall participate in the review sessions with GSA’s Building Technology Services Division during Design Review Meetings. This will require the Contractor to schedule multiple reviews with GSA’s Building Technology Services Division. There will be a minimum of four such meetings that will generally last approximately four hours each.

J Building Design Standard (BDS) N/A

K Art in Architecture (AiA)

Refer to Appendix, Subsection A – Owner’s POR for details.

L Cost Management

1 General Requirements

The Contractor shall provide comprehensive cost management deliverables and conduct

Value Management (VM) studies as described in the PBS P-100 and the P-120.

The CEW, Cost Estimating Workbook, will be provided to the A-E by the GSA.

2 Project Triage Tool Level Rating and Budget Activity (BA) Code

Per Chapter 2, Section 2 of the P-120, this project has been assigned a Triage Tool

Rating of Level – 4 and is funded with BA 55 funds.

3 Cost Management Work Products / Deliverables

Before design begins, the A-E and the GSA must agree on an ASTM Uniformat level that is appropriate for the stage of design. The baseline construction budget (ECCA) for this project is $15.95 million. The A-E will update the baseline budget, with a separate tenant improvement (TI) and security line item for each tenant agency, at the conclusion at each cost estimate reconciliation as described below.

If the construction work is to be accomplished in phases, the baseline budget must be broken out by phase at the time the construction phasing plan is developed. The budget for each construction phase must be broken down to ASTM Uniformat that is appropriate for the stage of design with a separate tenant improvement (TI) and security line item for each tenant agency.

The A-E shall provide a construction cost estimate with A-E submission during the

Design Stage in compliance with the requirements provided in Appendix A of the PBS P-

100 and PBS P-120. All cost estimates are required to be summarized in the same line item breakdown as the baseline construction budget.

After each A-E submission, the GSA will review the A-E cost estimates to assure that:

Line item breakdowns are correct and consistent

All design elements are included

Unit costs are reasonable

Quantity takeoffs are accurate

Level of detail is appropriate to the level of design development

Cost escalation factors are appropriately applied

Balance of costs among building systems is acceptable

Balance of core/shell and TI/security cost is acceptable, if applicable

Up-to-date scope modifications are reflected

The Cost Estimating Workbook (CEW) is the correct format with unprotected Excel copy included.

4 Bid Options

Assist the GSA in defining bid alternates, options, allowances (including testing and inspection services), unit pricing, not in contract (NIC) work, and construction phasing provisions in the GSA solicitation documents.

5 Cost Estimate Reconciliations

The A-E will be responsible for reconciling any differences between the A-E, the GSA, the CMa, and the CMc estimates and recording the reconciled estimate. With each reconciled estimate, the A-E will address and justify any significant differences between the line items in the reconciled estimate and the baseline budget line items. In the event that the A-E, the GSA, the CMa, and the CMc fail to agree on a reconciled estimate, the

GSA unilaterally shall determine the reconciled estimate.

After reconciliation, if the project has been found to be over-budget, the A-E shall provide a list of proposals for cost reduction within two weeks of the final reconciliation.

The GSA will provide direction within two weeks of receipt of the A-E proposals for cost reduction. In such event, the A-E shall re-design the project at no additional expense to the GSA and re-submit the design submission with a revised estimate for reconciliation and approval by the GSA. To the extent possible, the A-E shall be responsible to recover any time lost in re-design, such that the project remains on schedule.

Upon approval by the GSA, the reconciled estimate (adjusted to reflect the GSA direction on any necessary A-E cost reduction proposals) shall serve as the updated baseline budget. At each phase within the Design Stage, the A-E will prepare and submit a cost estimating reconciliation report summarizing the reconciliation process, the justification for cost migration between budget line items, and the history of baseline budget updates.

6 Cost Breakdown Structures (CBS) and Detail Requirements

Refer to PBS P-120 Chapter 2 for details.

7 Contingencies / Escalation / Other Markups

Refer to PBS P-120 for details

8 GSA Pricing Policy

The A-E shall assist the GSA in the defining and the management of the tenant improvements (TI) and security components of the construction cost, including establishing clear separations between building core/shell, TI, and security costs during pre-design, and tracking core/shell, TI, and security costs separately throughout the design process in accordance with the GSA PBS Pricing Desk Guide. The TI and security components of the construction cost must be presented clearly on the CEW.

9 Value Management (VM)

The GSA will provide a VM program expert and independent professional experts in all disciplines to conduct a VM workshop during the Design Stage of this project. One workshop will be held at the concept phase and the other workshop will be held at 30%

DD phase. The A-E shall participate with the VM program expert, the CMa, the CMc, the CxA, Court and the GSA staff in VM workshop. A/E participation must include representatives of all major design disciplines involved in the project.

10 Life Cycle Cost (LCC) Analysis

The A/E shall perform life-cycle cost analysis on major building systems (e.g AHU, Boiler) in accordance with the applicable requirements provided in PBS-P100 in order to assist with selecting the appropriate system.

M Partnering

Projects with an estimated construction cost (ECC) over $10 million are required to hold

Partnering Meetings. Partnering requirements are identified in Section IV APPENDIX D, Division 01 Specifications, SECTION 013100, Project Management and Coordination, subsection C, Partnering Meetings. The Contractor is a critical member of the project and will be required to attend all the partnering sessions.

The initial Design Partnering Session shall be duration of one day minimum (8 hours plus an additional 30 minute lunch break). It will take place prior to the Concept Design start. The follow-on Partnering Session(s) generally lasts a half day or less. They will be scheduled prior to the Design Development start and prior to the Construction

Development start.

The initial Construction Partnering Session shall be duration of one day minimum (8 hours plus an additional 30 minute lunch break). It may take place concurrently with the

Pre-Construction Meeting. The follow-on Partnering Session(s) generally lasts a half day or less. They will be scheduled at 30% and 60% construction phase.

All Partnering Sessions will be conducted at the Gignoux Courthouse.

N Historic Preservation

The National Historic Preservation Act (NHPA) requires federal agencies to consider the effects of their undertakings on historic resources and to consult with the State Historic

Preservation Office (SHPO) and afford the Advisory Council on Historic Preservation

(ACHP) a reasonable opportunity to comment on ways to avoid, minimize, or mitigate adverse effects to historic properties. The proposed project may affect historic resources and, therefore, will require consultation under the NHPA with the SHPO and other consulting parties as defined by the Act. The Contractor’s work shall follow the

Secretary of the Interior’s Standards for Rehabilitation and Guidelines for Rehabilitating

Historic Buildings. In addition, the Contractor’s designs shall incorporate all mitigation requirements, changes, additions, and other modifications as agreed to by GSA as part of the consultation process.

The Contractor shall include a preservation expert as a part of its team. The term

“preservation expert” shall mean a person or persons who meet(s) or exceed(s) the pertinent qualifications in the Department of the Interior Secretary’s Standards and

Guidelines as they may be amended or updated, in those areas in which the qualifications are applicable for the specific work to be performed.

GSA will initiate consultation with the SHPO. At a minimum, the Contractor’s preservation expert shall meet with the Region 1 Historical Preservation Officer at the weekly project meetings during the concept design phase and, at minimum, once a month at project meetings for the rest of the project.

O Commissioning

GSA’s design criteria document, the Facilities Standards for the Public Buildings Service

(P-100), requires all GSA capital construction projects to employ Total Building

Commissioning practices, as identified in the Building Commissioning Guide. The

Commissioning Team (as defined in the Guide) is responsible for working as a cohesive team to assure that all of the steps in the commissioning process are completed and the facility objectives are met. The Commissioning Roles & Responsibilities Matrix on the

Guide provides an initial roles and responsibilities matrix of the Commissioning Team members.

The A-E shall coordinate with CxA and incorporate, as part of the submission package, the commissioning specification, including testing protocols for all commissioned equipment and systems.

III SCOPE OF SERVICES

A Summary of Project Specific Clarifications to the PBS P-100 and/or other standards

Section Number / Section Title Summary of Change

Section A1: General Requirements

A.1 Drawing Scale Use of imperial units is subject to review and approval of a

P100 waiver. The contract price shall be based on imperial units.

A.1 Cost Management

Requirements:

Reference Statement of Work Section 1 – General

Requirements.

Post-award price analysis: not in contract, with exception noted above.

B Site Acquisition Stage

C Pre-Design Phase

1 Review Reference Materials

Refer to Section II C and Section IV.

2 Existing conditions

The A-E shall provide conduct a thorough on-site investigation of the work area in accordance with the GSA Owner’s POR.

Where available, GSA will provide documentation of existing conditions, including 2-D

CAD. When GSA provides existing CAD data to the Contractor, the Contractor shall:

a Utilize the existing CAD to the maximum extent practicable as the basis of design and deliverables.

b Preserve and update existing CAD.

c Integrate new and updated data with the existing CAD to create an updated

CAD as-built set of the entire building .

Regardless of whether GSA provides the Contractor with electronic documentation relating to existing conditions (i.e., CAD), the Contractor shall confirm, verify, and record the existing conditions.

3. Additional Studies

The Contractor shall recommend additional studies, surveys, and reports that the

Contractor considers reasonably necessary to adequately prepare the project for the design and construction phases. The Contractor shall also be responsible to develop the assessment scope and perform the environmental hazards investigation. Draft and final reports as a result of such investigation will be submitted to the GSA for review..

4 BIM Workshop outlined in BIM Guide 08.

The following BIM requirements shall be strictly adhered to if Option 1 is

The Contractor shall attend the BIM workshop hosted by the GSA at the regional office building. The BIM workshop will review the BIM requirements, important key concepts, and terms. Within five business days after the BIM workshop, the Contractor shall submit the initial Draft BEP to the CO.

A second BIM meeting will be conducted at the Contractor’s place of business after

GSA performs their initial review of the Draft BEP. At the second meeting the Contractor shall provide a “live” demonstration of all BIM tasks, tools, and workflows that were identified in the BEP. The BEP will not be approved by GSA until this demonstration has been satisfactorily completed. Similar live demonstrations will be required for any new tasks, tools, or workflows proposed in BEP updates at each deliverable phase.

5 Courthouse Tour(s)

The Contractor shall attend 1-day tour hosted by the GSA at the Gignoux…