Amendment 0001 SF30 Pre proposal meeting Quest. - Answers 2020 10 23.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Solicitation Project entitled, Design Excellence, Two Phase A/E Selection, for HVAC and Fire Alarm Upgrades, Gignoux Federal Building, Portland, Maine is hereby Amended. This Amendment is to clarify the NEW SOLICITATION NUMBER FOR THIS PROJECT, 47PB0020Q0023. ALL INFORMATION RELATED TO THIS SOLICITATION WILL NOW BE REFEREED UNDER THIS NEW NUMBER. This Amendment also includes the Pre-proposal subject dated October 7, 2020, and Questions and Anwsers. This Amendment extends the Proposal due date from October 28, 2020 to October 30, 202 at 2:00 pm.

General Services Administration Acquisition Management Division, 11th Floor Thomas P. O'Neill Federal Building 10 Causeway Street Boston, MA 02222

General Services Administration Acquisition Management Division, 11th Floor Thomas P. O'Neill Federal Building 10 Causeway Street Boston, MA 02222

EQ1PC-20-0026

47PB0020Q0023 old# 47PB0020R0057

ME0034ZZ/VME00005

10/23/2020

09/28/2020

MicheleValenza Typewriter

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

Pre-Submittal Meeting: Teleconference - October 7, 2020 at 1:00pm

Join with Google Meet meet.google.com/gzu-mmbr-dhk

Join by phone

(US) +1 435-633-6086 PIN: 958 774 865 #

GSA Attendees:

Waikit Lui, Project Manager, Brian Wong, Project Manager Kate Stewart – Regional Fire

Protection Engineer, Judith Bowen, Regional Chief Architect and Michele Valenza, Contracting Officer

Pre-Submittal Meeting Subjects

Purpose of the Meeting: Become familiar with the work intended for this project, and information regarding the solicitation and the selection process. This is a small business set aside and a Firm Fixed price contract is intended. This is Phase I of II.

This Request for Qualifications stage requires A/E Firms to respond to the RFQ. The evaluation factors for Stage I consist of:

1) Past Design Performance 35%,

2) Philosophy and Design Intent 25%

3) Lead Mechanical Engineer Portfolio 25%,

4) Lead Mechanical Engineer’s Profile 15%

The Selection Process for Stage I in accordance with FAR 36, Brooks Act and the

Design Excellence Program (evaluation, board members, ODC Central Office, selection) for the selection of the best and most creative A/E firm who specializes in

MEP Systems to complete this work. A/E Firm must have experience with HVAC and

Fire Alarm repair/replacement projects at a historical facility

The RFQ’s are due on Wednesday, October 28, 2020 at 2:00 pm. Once the RFQ’s are received they will be evaluated by the Source selection team and together with them a

Solicitation Number 47PB0020Q0023 (previously posted as 47PB0020R0057)

Title: Design Excellence Two (2) Phase A/E Selection, HVAC and Fire Alarm Upgrades, Gignoux Federal Building, Portland, Maine short list of the most qualified A/E Firms will be selected. At that time, Stage II Team

Interviews Invitation letters will be issued to the shortlisted firms, and posted on beta.SAM. There will be a Stage II submission which will consist of the factors listed in the announcement, interviews and evaluation, and final selection.

The Brooks Act and FAR Part 36 apply. NAICS Code 541330 and small business size standard in $16.5M (a calculated average annual receipts over the past 3-5 years)

Schedule: Award of the A/E is anticipated by April 2021. Selection, Design and

PCCS Period of Performance will go through July 2025

A CMa Construction Manager as Agent and Commissioning Agent (CXa) will be part of this prospectus project.

Limited Scope Project information: The Edward Gignoux U.S. Courthouse is an occupied three story masonry historic structure. Tenants who occupy the building include the US Courts and US Marshals service. Two Program Development Studies

(PDS) were completed in 2016 and 2018.

We are looking for an A/E firm for the replacement of the building HVAC system and

Fire Alarm system. The main project goal on the HVAC side is to address the ventilation issues at the occupied historical Courthouse, including ventilation rate, air circulation, and air quality. Currently we have 5 air handlers in the building, which four of them draw outdoor air at the ground level. As part of this project we are going to move them to the roof level or at minimum to 40-ft above ground. As stated on the

SOW, we are also replacing ductwork, piping, and other terminal units throughout the building. Since this building is fully occupied, phasing coordination is the key of this project to minimize impact to tenants’ operation.

The other Mechanical, Electrical and Plumbing (MEP) project scope include: HVAC, BAS and Air handling unit upgrades; Relocate remote radiator for emergency generator; Rooftop protection and heating plant upgrades; Removal of rooftop condensing units and domestic water entrance; Install return air duct for HVAC;

Replace air volume boxes, fan coil units, fire sprinkler piping, existing supply and return ductwork; Heating and cooling modifications, Improve MAU-1 ductwork.

The selected project delivery method is Construction Manager as Constructor (CMc).

With that, we will bring in the CMc to the design at the Design Development Phase to provide design phase service including constructability review.

For the Fire Alarm replacement scope, the selected design firm will be responsible to develop the Design Build SOW which will then be issued to the CMc as part of the construction package for the actual system design and installation.

Specific Issues: Historic building, Occupied Building, Security: This contract will require the Awarded A/E Firm physical access in the federally controlled facility, and will need to meet all security requirements prior to the performance of work. All contractors who will be working primarily on this project shall go through the HSPD-12 clearance process. Site access needs to be coordinated with the GSA and the Court.

Sustainability: GSA has a list of high performance or GSA Proving Ground

(GPG) technologies that the selected AE team should consider if the LCCA turns out to be reasonable.

Preservation: The Gignoux is a national registered historical facility. The selected firm will need to work with the GSA Regional Historical Preservation Officer

(RHPO) throughout the project

Discussion:

Please forward any technical questions to me via email at Michele.valenza@gsa.gov.

Some have already been submitted and will be issued in an Amendment to the solicitation for all to review. All questions are due by 10/13/2020. An Amendment will be issued by 10/20/2020

Due date of RFQ is October 28, 2020 at 2:00 pm mailto:Michele.valenza@gsa.gov

1. Could we request clarification on the definition of a Lead Mechanical Engineer?

Under Lead Mechanical Engineer's Profile, it states "Lead mechanical engineer will be the individual leading the team to design the above mentioned project."

Under Lead Mechanical Engineer's Portfolio it states "If the lead engineer is a team, submit graphics and a description of up to two projects from each lead engineer or lead design discipline." and "Lead mechanical engineer will be the individual leading the team to design the above mentioned project."

a. Lead Mechanical Engineer can be an individual or a team of engineers who will be leading the design of the project. If the Lead Mechanical

Engineer is a team, each lead engineer shall submit a biographical sketch in response to factor #4.

2. Can we confirm that only Part II of the SF330 is to be submitted in Phase 1?

a. As stated in solicitation notice ID 47PB0020R0057, The A/E selection will be completed in two stages:

i. In Stage I, interested lead mechanical engineers and associated design firms will submit portfolios of accomplishment that establish the design capabilities of the lead mechanical engineer and design firm. A completed SF330, Part I and II Architect Engineer

Qualifications and responses to the submission requirements and evaluation criteria listed in the RFQ and are to be submitted

3. Will Part I (Section A Team Info, Section D Org Chart, Section E Resumes, Section F Project Sheets, Section G Matrix, Section H Narrative) of the SF330 be submitted in Phase 2?

a. Stage I, a complete SF330 Part 1 and Part II is to be submitted in response to this RFQ.

Stage II, the shortlisted lead mechanical engineers and associated design firms will be notified and asked to submit more detailed information

Solicitation Number 47PB0020Q0023 ( previously posted as 47PB0020R0057)

Title: Design Excellence Two (2) Phase A/E Selection, HVAC and Fire Alarm Upgrades, Gignoux Federal Building, Portland, Maine

Pre-Submittal Meeting: Teleconference October 7, 2020 at 1:00pm

Solicitation Q&A, dated 10/23/2020 indicating each member of the complete A/E team, including all outside consultants. Sufficient time will be provided for the lead mechanical engineer and associated design firm to establish its complete A/E team.

The firms will be required to complete Standard Form 330 Architect

Engineer Qualifications Parts I and II that reflect the entire A/E team. The government will establish the detailed evaluation criteria and the date that these submittals are due and provide the selection criteria for the interviews along with the Stage I shortlist announcement.

4. Can you please expand upon the geographic boundaries for the project, specifically where 35% of the A/E services must be performed?

a. The geographic boundary for the project is the six New England States –

Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and

Vermont.

5. Under the Past Performance evaluation factor, the first sentence says each project has a maximum of 5 pages per project, but later it states the section has a limit of 10 pages, so if we provide 5 projects that would mean we have a 2 page limit per project. Can you please clarify what the page limit is for this section? Is it ten pages for the section or 5 pages per project?

a. 5 pages or less for each project with a total limit of 10 pages for the entire section.

6. Is there an existing HSR describing the mechanical systems? I did not see one mentioned in the Scope of Work but if any documentation exists we are interested in reviewing it.

a. A Historic Structure Report (HSR) [Appendix Z] will be shared with the awardee.

7. It is anticipated all ductwork will be replaced?

a. Correct.

8. The Lead Mechanical Engineer Portfolio has a provision for presenting qualifications for a team. Can a Profile be submitted for a second discipline lead, and what would be the submission format (number of pages, etc.)?

a. GSA is looking for profile for the lead mechanical engineer only during stage I. Profile should be no more than three pages long as specified.

9. Representative Floorplans and photographs are required for the past performance section. We are utilizing Federal Project examples (to include

Federal Buildings and Courthouses) that cannot be sent via regular email. What is the GSA's preferred method for submitting the proposal securely?

a. Please follow the submission instruction shown on the Synopsis published on beta.sam.gov on 9/28/20.

10. Confirmation that October 28th is the due date for the RFQ.

on beta.sam.gov on 9/28/20 and any subsequent Amendments.

11. Are the only submission requirements as indicated in the SF330 form?

on beta.sam.gov on 9/28/20.

12. Where and how do we submit the qualifications?

a. Instruction are posted on beta.sam.gov.

13. Is Part II required to be submitted at the same time as Part I?

a. As provided by solicitation ID 47PB0020R0057, Stage I requires General Qualifications from the submitting Firm’s and a complete Standard Form 330 Part I and Part II is to be provided with the Stage I submission.

14. Could we please request clarification on the Past Design Performance section page limits? The solicitation states "submit a portfolio of not more than five relevant projects completed in the last ten years (maximum of five pages per project)" which would equate to 25 pages. It also states "This section is limited to a maximum of 10 pages." What is the maximum number of pages that can be submitted for this section?

a. 5 pages or less for each project with a total limit of 10 pages for the entire section.

15. The Past Performance Section asks for "representative floor plan, rendered views, or other appropriate drawings, and a minimum of two photographs must be included for each project." Are the floor plans, graphics and photographs included in the section page limit?

a. “A representative floor plan, rendered views, or other appropriate drawings, and a minimum of two photographs” are excluded from the section page limits.

16. For Stage I of this A/E Design, HVAC and Fire Alarm Replacement procurement project, are SF330 Part IIs required for intended subcontractors or just for the lead mechanical engineer’s firm?” We are of the opinion that you just want to see the Part II information for our mechanical engineer and the portfolio project at this time.

a. SF330 Part I and II is requested for Stage I. A completed SF330 will be required as a response to Request for Qualifications in Stage I.