47PB0020R0041 Tab 9 Pre-proposal Conference and Sign-In 2020 07 09.pdf

Muskie (ME0068ZZ) Parking Lot Paving in Augusta, ME

Solicitation 47PB0020R0041

PRE-PROPOSAL CONFERENCE MEETING MINUTES

July 9, 2020 10:00AM

OPENING

Introduction:

The following are GSA personnel:

Contract Officer Sotheavy Khon, sotheavy.khon@gsa.gov

Contract Specialist Vanessa Colquitt, vanessa.colquitt@gsa.gov

COR Thomas Woods, Thomas.woods@gsa.gov

Construction Rep Supervisor Wally Rogowicz, wally.rogowicz@gsa.gov

Property Manager Dale Cullivan, dale.cullivan@gsa.gov

The purpose of this meeting is to gain a better understanding of the Solicitation requirements. A copy of the meeting minutes will be issued along with any forthcoming amendment(s). All discussions held today do not change the Solicitation. The questions and answers are provided as information only and do not authorize changes to the solicitation. Only changes made by the issuance of an amendment are to be considered in preparing your proposal.

CLARIFICATION OF SPECIFICATIONS AND DRAWINGS

Contractor desiring an explanation or interpretation of the solicitation, drawings, specifications, etc. must request in writing by COB 07/14/2020 to allow a reply before the submission of proposal. An amendment with the answers will be posted on or about 07/16/2020.

Oral explanations or instructions given before the award of the contract will not be binding. Any information given concerning the solicitation will be furnished promptly as an amendment of the solicitation, if that information is necessary in submitting proposals, or if the lack of it would be damaging to any other Offeror.

All questions shall be e-mailed to vanessa.colquitt@gsa.gov and sotheavy.khon@gsa.gov .

SITE VISIT:

Contractors are required to wear face coverings when gaining access to and working within

GSA-controlled facilities. Exceptions may apply for reasons such as impracticality, health or other bases, and shall be approved by the Contracting Officer. Face coverings will not be provided to contractors by the Government. Contractors should maintain social distancing measures when practicable. Individuals may be required to lower their face coverings if requested when passing through security checkpoints.

mailto:vanessa.colquitt@gsa.gov

There will be a tour after this meeting.

ACCESSING DOCUMENTS

Pre-proposal Conference minutes will be posted to beta.sam.gov

Documents are uploaded to beta.sam.gov

SECURING DOCUMENTS

Please note that you are required to maintain a list of all suppliers and Subcontractors that you have provided copies of GSA documents.

SECURITY CLEARANCES

Contractors are not required to go through the clearance process for this paving project.

CLAUSES/PROVISIONS-

Particular attention should be given to the following:

FAR Clause 52.219-14 Limitations on Subcontracting reads in part:

By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for General Construction, the Concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

FAR Clause 52.228-1, Bid Guarantee which reads;

A Bid Guarantee is required with a bid in excess of $150,000. The Bid Guarantee shall be in the amount of 20% of the bid price or $3 million, whichever is less.

PERIOD OF PERFORMANCE

FAR Clause 52.211-10 Commencement, Prosecution and Completion of Work states:

The contractor shall be required to:

Commence work under this contract within 10 calendar days after the contractor receives notice to proceed, Prosecute the work diligently, and

Complete the entire work ready for use not later than 75 calendar days after the

Contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

Substantial Completion is within 45 days of NTP

Contract Completion is within 30 calendar days of Substantial Completion.

INSURANCE

Provide your Certificate of Liability Insurance in accordance with FAR 52.228-5 Insurance-

Work on a Government Installation.

LABOR RATES

Davis Bacon Wage Determination ME20200037, Modification 02, dated 05/08/2020

SUBMISSION OF PROPOSALS:

PROPOSAL CONTENTS:

(1) Price Proposal (SF 1442 with Amendments Acknowledged)

(2) Technical Proposal

(3) Representations and Certifications

(4) Standard Form 24, Bid Bond

(5) GSA Form 527 – Contractor’s Qualification and Financial Information

PROPOSAL DUE DATE AND METHOD OF SUBMISSION

1. In order to be considered for award, proposals conforming to the requirements of the

Solicitation must be received at the following office no later than 2:00 PM on the following date and at the following address:

DATE: July 23, 2020

EMAIL: sotheavy.khon@gsa.gov vanessa.colquitt@gsa.gov

Emailed proposals are acceptable and encouraged. Proposals shall be good for a period of sixty

(60) calendar days. The bid bond may be scanned and sent with the proposal.

Please be advised that single emails with attachments of 25 megabytes or more, or attachments other than those in PDF format, may be rejected by GSA's servers.

mailto:sotheavy.khon@gsa.gov

NOTE: Any proposal received after the time and date specified above will be considered late and may be rejected.

THE CONTRACT

The estimated award date is 08/05/2020 and the estimated Notice to Proceed date is 08/18/2020.

ESTIMATED PRICE RANGE

The estimated price range for the Project is between $500,000 and $800,000.

Method of Award

EVALUATION OF PROPOSALS

Lowest Price Technically Acceptable

The Government intends to award a contract resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value from the selection of the technically acceptable proposal with the lowest evaluated price. Award will be made on the basis of the lowest evaluated price of proposals meeting the acceptability standards for non-price factors

AMENDMENTS

Questions and answers will be posted as an amendment

WORKING HOURS

The building operating hours are from 7AM- 5PM. Contractors can begin working at 6AM and can work past 5PM.

PARKING FACILITIES

There should be ample parking on-site.

PROJECT SUMMARY OF THE WORK

The contactor will be responsible to provide all labor, materials, tools, equipment, and supervision necessary to mill 2” of approximately 81,000 sf, repave and sealing the same. The contractor will be required to remove existing concrete curbing and islands and provide new concrete curbing. All paving requires the milling of 2” from the existing surfaces, tack all milled surfaces, and repave with 9.5 or 12.5mm mix and seal. After the paving has been completed, proceed with painting the lot that includes 2 handicap slots, crosswalks and approximately 200 regular vehicle parking slots. All work shall comply with materials, workmanship, and other applicable specifications of Maine DOT (MDOT) for asphalt paving. Option 1 is to furnish and install granite curbing instead of concrete curbing at the island in Area 1, at the island separating

Area 2 from Area “Not in Contract”, and at approximately 65 liner feet of the upper part of Area

2 along the driveway.

CLOSING

Please remember that anything stated here today, would not bind the government unless it is incorporated into the solicitation by a written amendment.

All questions should be sent to Vanessa Colquitt at vanessa.colquitt@gsa.gov and Sotheavy

Khon at sotheavy.khon@gsa.gov.

A list of attendees will be included in the posted meeting minutes.

SotheavyKhon Textbox

EVALUATION OF PROPOSALS