47PB0019R0010_Tab_09_Pre-Proposal_Conference_Minutes_2019_06_13.pdf

Meeting Minutes Combined Custodial and Facilities Maintenance Services at Land Ports of Entry (LPOE) in Derby

Line Rt 5, Derby Line I-91, Norton, Beecher Falls, Beebe Plains, North Troy, Richford, East Richford, Canaan, and West Berkshire, Vermont

Solicitation 47PB0019R0010

A Pre-Proposal conference held on June 13, 2019, at 3:00 PM (EST)

AGENDA

• Introductions

• Ground Rules

• Proposal Process Overview

• Instructions to offerors

• Project Scope Overview and Contract Requirements

• Conclusion

INTRODUCTIONS

Donna Maffeo Supervisory Contracting Officer Robert Budlong Contracting Officer Brian Fuller Supervisory Property Manager Mat Moody Property Manager Jack Darling Property Manager John McDonald Facilities Management Specialist

The sign-in sheet will be attached to these minutes for the complete attendee list.

GROUND RULES

• No statements, remarks or explanations made by a Government representative during this pre-proposal conference nor the minutes furnished to offerors can change the written provisions of the Request for Proposal (RFP).Solicitation Documents. The solicitation documents include an SF 1449 with Solicitation Number 47PB0019R0010. Always reference the solicitation number in all correspondence.

• Terms and conditions of the solicitation remain unchanged unless an amendment is issued which incorporates any possible changes discussed or alluded to during today's pre-proposal conference. All amendments will be posted on FedBizOpps (www.fedbizopps.gov). Make sure to check FedBizOpps before submitting an offer.

• All questions, whether technical or administrative, must be submitted in writing to Robert Budlong (robert.budlong@gsa.gov ). All questions and answers will be published in FedBizOpps. Questions are due on June 19, 2019.

PROPOSAL PROCESS OVERVIEW

• RFP Structure. Start with the SF 1449 and followed by the addenda.

Addendum 01: Performance Work Statement.

Addendum 02: CLINS Addendum 03: Contract Clauses Addendum 04: Representations and Certifications Addendum 05: Instructions to Offerors

• The due date for receipt of proposals is June 28, 2019 at 2:00 PM Eastern Time.

http://www.fedbizopps.gov/ mailto:joseph.moonan@gsa.gov

• Proposals must be received by the date and time stated in the solicitation or latest amendment to robert.budlong@gsa.gov.

• This procurement is a 100% set aside for a Small Business. The NAICS Code is 561210 (Facilities Support Services). The Small Business Standard Size is $38.5 million.

Offerors are requested to submit one (1) electronic copy of its proposal which includes both the technical and pricing data as separate volumes as PDF documents, with the exception of Addendum 02, CLINS, which will be submitted in the Excel document format. Faxed proposals are NOT acceptable. Each Offeror assumes full responsibility for ensuring that its proposal is received on or before the specified date and time. The GSA email servers cannot accept any emails with attachments greater than 25 meg. If file sizes are greater than 25 meg, break up the files and send them in separate emails.

Proposal Volumes I and II are to be individually and clearly labeled externally as to their contents (i.e., Volume I and Volume II). Prices and dollar values shall be stated only in the Price volume.

There shall be no pricing data in the Technical Proposal. All packages are to be included in one package labeled as Proposal for RFP 47PB0019R0010.

o Volume I - Price and Business Proposal.

o Volume II - Technical Proposal.

Questions must be submitted via email to robert.budlong@gsa.gov and copy donna.maffeo@gsa.gov.

Answers to written Questions submitted will be posted on FBO via an Amendment.

Period of Performance and Options: The Period of Performance for this procurement will be a base 1 year period, with four, 1-year option periods. The anticipated award date is on or about 9/5/2019, with a planned start date of 11/1/2019.

SITE VISITS: Site visits were conducted on June 11 and 12, 2019.

ADDENDUM 01-PERFORMANCE WORK STATEMENT

This is a performance-based, commercial item acquisition for combined operational and mechanical maintenance services. Performance based means the offeror proposes its plan to schedule workload to meet the contract requirements. The contractor is responsible for establishing its requirements to meet all contractual obligations. (See FAR Part 37.101 for a formal definition of Performance-Based contracts.)

SECTION J. EXHIBITS

• Quality Assurance Surveillance Plan (QASP). The QASP specifies the performance standards to be measured and corrective action.

• Please review all 14 Exhibits.

• DOL WAGE DETERMINATION - The DOL Wage Determinations for this contract is

Wage Determination No. 2015-4141, Rev. 10 dated 05/08/2019.

ADDENDUM 02 — CLINS:

• This is an Excel Document that automatically tabulates the end amounts.

• Be sure to round to the nearest cent.

ADDENDUM 03 — CONTRACT CLAUSES:

• Most contract clauses are incorporated by references and can be reviewed by the following website: https://www.acquisition.gov/.

ADDENDUM 04 — REPRESENTATIONS & CERTIFICATIONS

mailto:Joseph.Moonan@gsa.gov mailto:Joseph.Moonan@gsa.gov mailto:Donna.Maffeo@gsa.gov

Please complete this form and ensure your SAM registration data is current.

Addendum 05 — INSTRUCTIONS TO OFFERORS:

• FAR Clause 52.212-1 (Incorporated by reference) Please review this clause. The Government reserves the right to award without discussions, so provide the best possible initial proposal.

• PRICE PROPOSAL: The offeror shall complete and return a signed Standard Form (SF) 1449 (Solicitation/ Contract/Order for Commercial Items) with its offer. Offerors shall price all contract line items. Failure to price all line items may be grounds for determining an offeror to be non-responsive to the solicitation.

• Current Certified Financial Statements Offerors shall submit a copy of the last certified financial statement prepared for the offerors firm along with a copy of any interim reports since the closing date of that statement. If you do not have such certified documents, you may use the GSA Form 527 provided in the solicitation.

• EVALUATION OF OFFERORS: Award of the contract shall be based upon the best value to the government considering all stated criteria. This will be a single award contract with both fixed price and IDIQ line items. The following factors shall be used to evaluate offers:

Technical Approach − For 24/7 operations − Snow Removal − Operations of highly sophisticated equipment

Management Approach − Organization Chart − Staffing Plan − Resumes of key personnel − Approach to managing NCMMS − List of proposed subcontractors

Corporate Capability Past Performance Price

• Section M includes the pricing line items that will be part of the Price Evaluation. Please note that there are Above Standard Services which have estimated quantities for those services.

Those will be used to calculate offeror's total evaluated price. The table is provided to help calculate total evaluated price.

Note: This procurement will be evaluated using simplified procedures as authorized per

FAR 13.5.

• Options: Offerors are reminded of the evaluation of Options as per the notice in the solicitation.

The total evaluated price of the offer will be the combined total of the Base Contract year, plus Option years 1, 2, 3 and 4.

INCUMBENT INFORMATION:

The current Contract number is GS-01P-14-BW-D-0020. The incumbent contractor is AOC Madison Services, LLC, 2068 Main Street, Madison, MS 39110; DUNS: 966829678;

POC: John Lange, President; Phone: (601) 856-4346.

The meeting was adjourned and site visit commenced.