PROLIANCE_REQUIREMENT_DOCUMENT_FOR_SUPPLIES.pdf

GSA, PBS

Solicitation Number: 47HAA020Q0001 Page 1 of

REQUEST FOR QUOTE (RFQ)

SOLICITATION 47HAA020Q0001

ELECTRONIC PROJECT MANAGEMENTY (EPM) PROLIANCE

(TERM) LICENSES AND SUPPORT RENEWAL

ISSUED BY:

GENERAL SERVICES ADMINISTRATION (GSA)

OFFICE OF INTERNAL ACQUISITION (OIA)

FOR

OFFICE OF GENERAL SERVICES ADMINISTRATION

OFFICE OF PUBLIC BULDING IT SERVICES

OCTOBER 18, 2019

Solicitation Number: 47HAA020Q0001 Page 2 of

1. Background/ Brief Explanation for Award This acquisition is to purchase annual support and maintenance for 7,500 electronic Project Management (ePM) application licenses. The enterprise-wide ePM application supports the mission of GSA by serving as the agency-wide System of Record for the management, execution, and tracking of Capital and Small construction projects across the enterprise. The system consists of a suite of customized Commercial off the Shelf (COTS) applications:

● The core product is Trimble’s Proliance project management tool, including the starter pack utilities (Application Launcher, File Uploader, Schedule Importer, and Contact Importer).

● Reporting and analytics functionality is provided by IBM’s Cognos generating reports from a dedicated data warehouse.

● OpenText Brava viewer is used for document sharing and collaboration.

Without this procurement, GSA would no longer be able to use the ePM application.

2. Type of Award This award will be a firm-fixed price.

3. This Award Shall Procure the Following:

Line Item

Part, Manufacture, or Model Number

Description (size, color, dimensions, version)

Quantity

1 SUPPLPLATFCP PROLIANCE STANDARD PPM 3.0 SSM License 7,500

SUPPLPPM B3P

SUPPLANAP

SUPPCOGBIPREM

SUPPLCONTRIBP

4. Period of Performance Base: November 1, 2019 – October 31, 2020 OY1: November 1, 2020 – October 31, 2021 OY2: November 1, 2021 – October 31, 2022 OY3: November 1, 2022 – October 31, 2023 OY4: November 1, 2023 – October 31, 2024

5. Delivery Date November 1, 2019

6. FOB Destination Shipping shall be free on board (FOB) destination therefore the Contractor shall deliver the goods on its conveyance at the destination specified by GSA. The Contractor is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.

7. Delivery Location

Solicitation Number: 47HAA020Q0001 Page 3 of

Office of GSA IT/Public Buildings IT Services (IPOA) 1800 F Street NW Washington DC 20405

8. GSA Receiving Personnel

Marie Johnston Contracting Officer Representative (COR) Office of GSA IT/Public Buildings IT Services (IPOA) 1800 F Street NW

Marie.johnston@gsa.gov

9. General Compliance Requirements

Section 508 The Contractor(s) shall provide accessibility based on FAR Subpart 39.2 Electronic and Information Technology and Section 508 of the Rehabilitation Act of 1973 (29 U.S.C.794d).

All electronic and information technology (EIT) procured through this order must meet the applicable accessibility standards at 36 CFR 1194, unless an agency exception to this requirement exists.

The 36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended. All deliverables will be Section 508 compliant, and will be reviewed for compliance by the Government which reserves the right to reject the deliverable(s) until remediation of deficiencies has been successfully completed by the Contractor. Complete technical descriptions are provided on the following website: http://www.section508.gov.

Where appropriate, the Contractor(s) shall indicate whether each product or service is compliant or non-compliant with the accessibility standards at 36 CFR 1194. Further, the quote must indicate where full details of the compliance can be found (e.g., vendor’s website or other exact location).

10. IT Security Policies The following GSA policies must be followed as applicable. These policies can be found at http://www.gsa.gov/directives or https://insite.gsa.gov/directives.

1. CIO P 2100.1 GSA Information Technology (IT) Security Policy

2. CIO 2104.1A GSA Information Technology IT General Rules of Behavior

3. CIO 2105.1B GSA Section 508: Managing Electronic and Information Technology for Individuals with Disabilities

4. CIO 2160.4 Provisioning of Information Technology (IT) Devices

5. CIO P 2165.2 GSA Telecommunications Policy

6. CIO P 1878.2A Conducting Privacy Impact Assessments (PIAs) in GSA

7. CIO IL-14-03 Information Technology (IT) Integration Policy

8. HCO 9297.1 GSA Data Release Policy

9. HCO 9297.2B GSA Information Breach Notification Policy

11. Clauses mailto:Marie.johnston@gsa.gov http://www.section508.gov/ http://www.gsa.gov/directives

Solicitation Number: 47HAA020Q0001 Page 4 of

All terms and conditions of your Federal Supply Schedule contract shall apply to the resultant delivery order.

Clauses incorporated by reference (FAR 52.252-2 (FEB 1998):

This order incorporates the following clauses by reference with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text can be accessed electronically at the following internet address:

https://www.acquisition.gov.

FAR 52.239-1, Privacy or Security Safeguards (Aug 1996) FAR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems FAR 52.204-7, System for Award Management (Oct 2016) FAR 52.232-1, Payments (Apr 1984) FAR 52.232-8, Discounts for Prompt Payment FAR 52.232-11, Extras FAR 52.232-23, Assignment of Claims FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment

12. Commercial Supplier Agreements Standard Commercial Supplier Agreements (CSAs) contain terms and conditions that make sense when the purchaser is a private party but are inappropriate when the purchaser is the Federal Government. Discrepancies between CSAs and Federal law or the Government’s needs create recurrent points of inconsistency. As a result, industry and Government representatives spend significant time and resources negotiating and tailoring CSAs to comply with Federal law and to ensure both parties have agreement on the contract terms and conditions.

GSAR Case 2015-G512 was published as a final rule [pdf] on February 22, 2018 to address some of the most common CSA terms that conflict or are otherwise incompatible with Federal law. The rule provides relief to GSA and contractors by removing the need to negotiate the unacceptable terms, reducing the risk to the Government by uniformly addressing the unacceptable terms, and further streamlining the acquisition process when acquiring items with CSAs. The changes incorporated into multiple sections of the GSAM as outlined in GSA Order 2800.12B, Change 83.

13. Funding and Payment Prompt Payment Requirements: Payments will be processed in accordance with FAR Clause 52.212-4(i) Payments as supplemented and deviated from in GSAM Clause 552.212-4.

INVOICES: The Contractor shall submit billings [monthly or per deliverable] in accordance with the Government’s requirements in the [SOW/SOO/PWS].

Submission of Original Invoices:

Invoices shall be submitted no later than fifteen calendar days following performance and/or delivery. The invoice must be accompanied by any applicable monthly status reports submitted during that period. The COR and CO shall receive a copy of the invoice and all supporting documentation. This can be done before, but no later than, the same time as invoice submission to the GSA Financial Operations and Disbursement Center.

http://www.acquisition.gov/ http://www.acquisition.gov/ http://www.acquisition.gov/ https://www.gpo.gov/fdsys/pkg/FR-2018-02-22/pdf/2018-03350.pdf

Solicitation Number: 47HAA020Q0001 Page 5 of

Invoices are authorized for payment upon the Government’s receipt and acceptance of deliverables specified in the contract and the receipt of a valid invoice. Invoices, to be proper and payable, must include the following information:

1. Name and address of the Contractor, and

2. Invoice date and number, and

3. Contract/Order Number (as listed in Block 4 on Form SF1449) and Pegasys Document Number

(PDN) (GD followed by [PIID Number as listed in Block 4 on Form SF1449]), any Contract Line Item Numbers (CLINs), and the Program/Project Title (insert program/project title here) and

4. Description of the services/products provided including CLIN number and description, quantity, unit of measure, unit price and extended price of the item(s) delivered; period of service and/or dates that services were provided, etc., and;

5. Name and address of the contractor’s authorized representative to whom payment is to be sent, and;

6. Name, title, and phone number of the contractor’s PoC to be notified in the event of defective invoice; and

7. Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice and ensure the SAM.gov profile for the contractor is complete including the payment remittance address and bank details.

The Contractor shall submit an original invoice for payment to GSA Financial Operations and Disbursement Center.

P.O. Box 419279 Kansas City, MO

Copies of invoices shall be emailed to the designated Contracting Officer Representative (COR) that will be appointed following award of this [task order/purchase order/contract].

Copies of invoices shall be emailed to the designated Contract Specialist and Contracting Officer.

Please Note: Failure to send both copies could delay your payment.

When invoicing GSA, ensure all data listed in Items 1-7 above are present on the invoice. All invoices shall be submitted electronically. Password and electronic invoice access is obtained through VCSS, https://vcss.ocfo.gsa.gov.

For assistance with how to setup electronic invoicing or payment related information, please contact GSA Finance Customer Support (800) 676-3690 or kc-acctspayable.vcss@gsa.gov.

A copy of the invoice must be sent to the COR/Program Office POC, [Marie Johnston marie.johnston@gsa.gov] for approval. A courtesy copy of the invoice must also be sent to the Contract Specialist, [insert Contract Specialist name and email] and Contracting Officer [Vivian Fields/Vivian.fields@gsa.gov] for the official contract file.

FINAL INVOICE: The Contractor shall submit with a GSA Form 1142- Release of Claims with submission of the final invoice at the end of the period of performance. A copy of the form should be sent via email to the Contracting Officer and to the Contract Specialist and COR identified as the Government POCs in the [SOW/SOO/PWS].

14. Inspection and Acceptance The Government will have fifteen (15) business days to complete the review of each deliverable and accept or reject the deliverable by giving written notice. When the Government fails to https://vcss.ocfo.gsa.gov/ mailto:kc-acctspayable.vcss@gsa.gov

Solicitation Number: 47HAA020Q0001 Page 6 of complete the review within the review period, the deliverable shall become acceptable, unless an extension of the review period is requested and mutually agreed upon. In the event of rejection of any deliverable, the Contractor shall be so notified in writing by the Government PM or CO, giving the specific reason(s) for the rejection. The Contractor shall have five (5) business days to correct the rejected deliverable and return it to the Government PM. The Contractor shall be allowed one (1) resubmission of deliverables.

15. Unauthorized Commitment The Government PM or any other client representative is not authorized to change any of the terms and conditions of the resultant BPA Calls. Changes, if any, shall be made by the CO only

16. FAR/ GSAM Clause(s) 52.211-6 Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer;

and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

17. CONTRACT ADMINISTRATION

The Contracting Officer (CO) is the only person authorized to make or approve any changes to any of the requirements of this delivery order and notwithstanding any clauses contained elsewhere in this delivery order, this authority remains solely with the CO. In the event the Contractor makes any changes at the direction of any other person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof. All questions concerning the delivery order will be directed to the CO.

The Contractor shall contact the CO with any questions regarding performance issues.

Contracting Officer (CO)

Solicitation Number: 47HAA020Q0001 Page 7 of

Vivian Fields General Services Administration OAS/Office of Internal Acquisition (OIA) 1800 F Street, N.W.

Washington, DC 20405-0001 Vivian.fields@gsa.gov

Contracting Officer Representative (COR) Marie Johnston General Services Administration Office of GSA IT/Public Buildings IT Services 1800 F Street NW

Marie.johnston@gss.gov

18. DUE DATE FOR SUBMISSION OF QUESTIONS

All questions must be submitted in writing via email to the Contracting Officer at:

vivian.fields@gsa.gov by 12 Noon EST, Tuesday, October 23, 2019. No questions will be accepted by telephone or after the specified time and due date. Each question submitted must cite the SOW Section number/title for which the question pertains, unless the question is general in nature and not specific to a particular portion(s) of the RFQ/SOW. The Government intends to respond to all questions on or about October 25, 2019. All questions will be addressed in writing only.

19. DUE DATE FOR SUBMISSION OF THE PRICE PROPOSAL

The due date for submission of the Price Proposal is 1:00 pm October 29, 2019 EST. The Price Quote is to be submitted via email to: vivian.fields@gsa.gov.

20. SYSTEM FOR AWARD MANAGEMENT (SAM)

SAM is the required Federal database that every vendor must be registered to conduct business with the government. All vendors must have a current registration in SAM. Vendors can register or confirm their status at: https://www.sam.gov.

21. BASIS FOR AWARD

The basis for award will be Lowest-Priced Technically acceptable. The Government will award to the contractor with the Lowest-priced technically acceptable quote. Technically acceptable is defined as able to provide all of the items listed in the Statement of Work above and a contractor that quoted items in accordance with their commercial price list.

22: PRICING

The contractor shall provide a price quote for the item in Price Template attached. Prices quoted should be provided for base and all option years. The Government will evaluate the contractor’s overall price to ensure it is fair and reasonable.

23. Attachment: Price Template mailto:vivian.fields@gsa.gov mailto:vivian.fields@gsa https://www.sam.gov/