FBO_Formtek_SOW.pdf

REQUEST FOR QUOTE (RFQ)

SOLICITATION 47HAA019Q0118

FORMTEK LICENSE SUBSCRIPTION AND SUPPORT RENEWAL

ISSUED BY:

GENERAL SERVICES ADMINISTRATION (GSA)

OFFICE OF INTERNAL ACQUISITION (OIA)

FOR

OFFICE OF THE CHIEF INFORMATION OFFICER

GENERAL SERVICES ADMINISTRTION

PUBLIC BROADCASTING IT

June 21, 2019

1. REQUEST FOR QUOTE

The Request for Quote (RFQ) is being issued pursuant to Federal Acquisition Regulation (FAR) 8.405-6(b)(1) ordering procedures, to establish a task order for a “Brand Name” Formtek EDM Module license renewal.

2. BACKGROUND

The General Services Administration, Office of the Chief Information Officer (OCIO), has a requirement to purchase annual licenses for Formtek EDM Module, a plugin for Alfresco. The Formtek empowers users to be able to access BIM models of the latest building information along with the latest 2D drawings on behalf of General Services Administration Public Broadcasting Services IT.

It is the Government’s intent to issue one Task Order to a Federal Supply Schedule 70 Contractor. The period of performance is One (1) year base, with Four (4) one year option periods.

The purpose of this Request for Quote is to obtain price quotes for required services under Multiple Award Schedule Contract holders, Federal Supply Schedule (FSS) 70 Covering General Purpose Commercial Information Technology Equipment, Software, and Services – Special Item Number (SIN) 132-33

GSA reserves the right to cancel all or part of this Request for Quote (RFQ) at any time without prior notice. This RFQ does not commit GSA to accept any quotes submitted, nor is GSA responsible for any cost incurred in the preparation of responses to this RFQ. GSA reserves the right to reject any or all quotes, and/or to award the contact in whole or in part as is deemed to be in the best interest of the Government. The Government reserves the right to cancel, amend, or reissue the RFQ at any time.

3.0 OBJECTIVE/SCOPE

The Chief Information Officer (OCIO), has a requirement for Formtek EDM Module licenses, a plugin for Alfresco. The combination of the plug-in and Formetk empowers users to be able to access BIM models of the latest building information along with the latest 2D drawings:

Line Item

Part, Manufacture, or Model Number

Description (size, color, dimensions, version)

Quantity

1 FEDM-E Formtek EDM Module - Enterprise Edition 1 2 FEDM-NP Formtek EDM Module - Additional Non Production 3 3 FPIC-AC21 Formtek EDM Connector for AutoCAD - seat license 50

4.0 CONTRACT TYPE

Firm-fixed Price (FFP)

5.0 PERIOD OF PERFORMANCE

Base Year 6/29/2019 to 6/28/2020 Option Year 1 6/29/2020 to 6/28/2021 Option Year 2 6/29/2021 to 6/28/2022 Option Year 3 6/29/2022 to 6/28/2023 Option Year 4 6/29/2023 to 6/28/2024

6.0 FOB DESTINATION

Shipping shall be free on board (FOB) destination therefore the Contractor shall deliver the goods on its conveyance at the destination specified by GSA. The Contractor is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.

Delivery Location 1800 F St NW, Suite 1400 Washington, DC 20405 Jon.owens@gsa.gov

GSA Receiving Personnel Jon Owens Program Office POC/ Contracting Officer Representative (COR)

PB ITS

1800 F St NW, Suite 1400 Washington, DC 20405 jon.owens@gsa.gov

7.0 INVOICING/PAYMENT

All invoicing shall be done electronically to https://vcss.ocfo.gsa.gov. Complimentary copies of each invoices to be emailed to: Jon.owens@gsa.gov. Invoices shall be itemized as per the specific line items utilized during that billing period.

The invoice must include the following information:

1) Name of Contractor

2) GSA Order Number

3) Pegasys GD Number

4) Remittance Address

5) Point of Contact and Phone Number

6) Invoice Amount

Billing and payment shall be accomplished in accordance with this clause. The Contractor shall have the invoice certified by the client representative. The Contractor’s invoice shall be for no less than one month. The Contractor shall invoice only for the hours, travel, and/or unique services ordered by GSA and actually used in direct support of the client representative’s project.

A copy of the Government’s document (receiving report) accepting the covered services shall accompany invoices submitted for payment. A copy of the invoice shall be submitted via email to the Government POCs below. Failure to comply with the procedures outlined above shall result in your payment being delayed.

mailto:jon.owens@gsa.gov mailto:Jon.owens@gsa.gov

The Contractor shall submit with a GSA Form 1142- Release of Claims with submission of the final invoice at the end of the period of performance. A copy of the form should be sent via email to the Contracting Officer identified in Block 26A of the award document (GSA Form

300) and to the Contract Specialist and COR identified as the Government POCs in this Requirements Document.

8.0 INSPECTION AND ACCEPTANCE

The Government will have fifteen (15) business days to complete the review of each deliverable and accept or reject the deliverable by giving written notice. When the Government fails to complete the review within the review period, the deliverable shall become acceptable, unless an extension of the review period is requested and mutually agreed upon. In the event of rejection of any deliverable, the Contractor shall be so notified in writing by the Government PM or CO, giving the specific reason(s) for the rejection. The Contractor shall have five (5) business days to correct the rejected deliverable and return it to the Government PM. The Contractor shall be allowed one (1) resubmission of deliverables.

9.0 GENERAL COMPLIANCE REQUIREMENTS

SECTION 508

The Contractor(s) shall provide accessibility based on FAR Subpart 39.2 Electronic and Information Technology and Section 508 of the Rehabilitation Act of 1973 (29 U.S.C.794d).

All electronic and information technology (EIT) procured through this Contract must meet the applicable accessibility standards at 36 CFR 1194, unless an agency exception to this requirement exists. The 36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended. All deliverables will be Section 508 compliant, and will be reviewed for compliance by the Government which reserves the right to reject the deliverable(s) until remediation of deficiencies has been successfully completed by the Contractor. Complete technical descriptions are provided on the following website: http://www.section508.gov.

Where appropriate, the Contractor(s) shall indicate whether each product or service is compliant or non-compliant with the accessibility standards at 36 CFR 1194. Further, the quote must indicate where full details of the compliance can be found (e.g., vendor’s website or other exact location).

10.0 FAR Clause 52.211-6 Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer;

and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

11.0 IT SECURITY POLICIES

The following GSA policies must be followed. These policies can be found at:

http://www.gsa.gov/directives or https://insite.gsa.gov/directives.

1. CIO P 2100.1 GSA Information Technology (IT) Security Policy

2. CIO P 2100.2B GSA Wireless Local Area Network (LAN) Security

3. CIO 2100.3B Mandatory Information Technology (IT) Security Training Requirement for Agency and Contractor Employees with Significant Security Responsibilities

4. CIO 2104.1A GSA Information Technology IT General Rules of Behavior ction 508: Managing Electronic and Information Technology for Individuals with Disabilities

5. CIO 2106.1 GSA Social Media Policy

6. CIO 2107.1 Implementation of the Online Resource Reservation Software

7. CIO 2160.4 Provisioning of Information Technology (IT) Devices

8. CIO 2162.1 Digital Signatures

9. CIO P 2165.2 GSA Telecommunications Policy

10. CIO P 2180.1 GSA Rules of Behavior for Handling Personally Identifiable

Information (PII)

11. CIO 2182.2 Mandatory Use of Personal Identity Verification (PIV)

Credentials

12. CIO P 1878.2A Conducting Privacy Impact Assessments (PIAs) in GSA

13. CIO IL-13-01 Mobile Devices and Applications

14. CIO IL-14-03 Information Technology (IT) Integration Policy

15. HCO 9297.1 GSA Data Release Policy

16. HCO 9297.2B GSA Information Breach Notification Policy

17. ADM P 9732.1D Suitability and Personnel Security

The contractor’s personnel involved with this purchase order are required to review above-cited contract clauses and policies and ensure compliance throughout the life of this purchase order.

http://www.gsa.gov/directives

12.0 CONTRACT ADMINISTRATION

The CO is the only person authorized to make or approve any changes to any of the requirements of this task order and notwithstanding any clauses contained elsewhere in this task order, this authority remains solely with the CO. In the event the Contractor makes any changes at the direction of any other person than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover increase in cost incurred as a result thereof, All questions concerning the task order will be directed to the CO.

The contractor shall contact the CO with the questions regarding performance issues.

Contracting Officer (CO) Vivian M. Fields General Services Administration (GSA) Office of Internal Acquisition (OIA) 1800 F Street N.W.

Washington, DC 20405 Vivian.fields@gsa.gov

Contracting Officer Representative (COR) Jon Owens General Services Administration (GSA)

PB ITS

1800 F Street N.W.

Washington, DC 20405 Jon.owens@gsa.gov

13.0 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

Submission of Quotes: All quotes shall be submitted electronically through the E-buy portal on or before 1:00 pm, Eastern Standard Time (EST), June 27, 2019.

Questions concerning this requirement should be direct to Vivian Fields, vivian.fields@gsa.gov, via email no later than June 25, 2019 at 1:00 pm, EST.

Quotes must be submitted via GSA E-buy portal, only. If the quotes are not submitted through the E-buy portal, it will be considered NON-RESPONSIVE and no further consideration will be made.

14.0. BASES OF AWARD

The Government intends to award a single Task Order as a Firm Fixed-Price to the Schedule 70 contractor that can provide the products/services on the basis of “Lowest Price Technically Acceptable” (LPTA). This is a competitive LPTA evaluation in which price is considered the most important factor. By submission of its offer, the Offeror accepts all RFQ requirements, including terms and conditions, representations and technical requirements.

FACTOR 1 - Technical Acceptability

The contractor will be evaluated based on its ability to provide all products/services identified in mailto:Vivian.fields@gsa.gov mailto:Jon.owens@gsa.gov mailto:vivian.fields@gsa.gov

Section 3.0 “Scope” of this RFQ with the proposed prices listed on their GSA Schedule Contract.

FACTOR 2 – Past Performance

Past Performance will be determine through review of the System for Award Management (SAM), as well as, the Federal Awardee Performance and Integrity Information (FAPIIS), Past Performance Information Retrieve System (PPIRS), other data obtained from other sources that are considered accurate and relevant.

FACTOR 3 - Cost / Price

Price Evaluation: The Government intends to award a single Firm Fixed-Price Task-Order to a Small Business contractor that can provide the products/services on the basis of: Lowest Price Technically Acceptable (LPTA) resulting from selection of the technically acceptable quote with the lowest evaluated price.

The contractor’s price quote will be evaluated based on its ability to provide the proposed prices listed on their GSA Schedule Contract.

Other evaluation factors:

All Offerors determined technically unacceptable will not be considered for award, and no further evaluation will be conducted. The Government may reject any quote that is evaluated and determined to be unrealistic in terms of program commitments, including contract terms and conditions, or unrealistically high or low in cost/price, or are unbalanced, such that the quote is deemed to reflect an inherent lack of competence or failure to comprehend the technical requirements. Failure to meet a requirement(s) may result in an offer being determined technically unacceptable. The Government intends to select one (1) contractor for award of this requirement.

16.0 SYSTEM FOR AWARD MANAGEMENT (SAM)

All offerors are required to register under the System for Award Management (SAM) registration.

17.0 EVALUATION

The Government will evaluate the contractor’s quotation to ensure all prices/items quoted are listed on their GSA Schedule. Provide pricing for the base period and all option years.

ATTACHMENT: PRICE TEMPLATE