4741-0-2018-BP Storm Pipe and Structures.pdf

Rev. 07/28/2016-4741 Storm Pipe and Structures.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 4741-0-2018-BP

For: Storm Pipe and Structures

Released Date: Wednesday, August 22, 2018

Due Date: Thursday, September 6, 2018 @ 2:00 PM CST

City Agency: Engineering

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

Mail Quotation to: Purchasing Services

City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703 Attn: RFQ# 4741-0-2018-BP

Fax Quotation to: (608) 266-5948

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:

www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc

REQUEST FOR QUOTATION RFQ # 4741-0-2018-BP

4741 Storm Pipe and Structures.doc Page 2

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Daniel Olivares City of Madison Engineering

(608) 261-9285 daolivares@city ofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Brian Pittelli City of Madison Purchasing Services

(608) 267-4969 bpittelli@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: www.onvia.com/WAPP mailto:bpittelli@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP

4741 Storm Pipe and Structures.doc Page 3

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing

5 SPECIFICATIONS

5.1 Overview

The City of Madison is soliciting bids for Horizontal Elliptical Reinforced Concrete Pipe (HERCP), Reinforced Concrete Pipe (RCP), and three (3) precast concrete sewer access structures.

The City of Madison Engineering Division plans to replace existing corrugated metal pipe with 24”x 38” HERCP storm sewer pipe in order to provide continued storm sewer service. The existing corrugated metal pipe (CMP) is corroding and collapsing. New precast structures are required with the upgrade of the HERCP pipe size.

Existing culverts between stormwater basins constructed with CMP will be replaced with reinforced concrete pipe (RCP). The existing metal pipes are in a failing condition, and, due to the practice of prescribed burns, RCP is the better replacement when considering all pipe options.

Quantities listed in this Request for Quotation are a plan based quantity. Any increase or decrease in quantity due to unforeseen or alterations of plans shall not facilitate a change in unit price quoted. If actual quantity is increased, the pipe shall be paid for at unit price quoted.

5.2 Specifications

The RCP and HERCP pipe shall conform to the City of Madison Standard Specification for Public Works Construction (2018 Edition). Joints for all pipe shall be designed for use of flexible rubber gaskets, which shall be provided by bidder and included in bid price. Flexible rubber gaskets shall conform to the requirements of Section 504.2 of the City of Madison Standard Specification for Public Works Construction (2018 Edition). The pipe shall be inspected by City of Madison Inspector after delivery and if rejected, the pipe shall be returned and new pipe delivered at no additional cost to the City of Madison.

Precast sewer access structures shall conform to the City of Madison Standard Specification for Public Works Construction (2018 Edition) Section 507.3(b)2.

A plan set showing the proposed construction location is included and shall be used as reference only.

Please see Attachment A.

5.3 Pricing

Prices quoted must include shipping charges, FOB Madison. All freight charges, delivery fees, and packaging charges must be included in the above prices.

FOB Point, in terms of loss or damage, is Destination.

DELIVERED TO: 815 WOODLAWN DR, MADISON, WI, 53716

DELIVERY ACCEPTED MONDAY THROUGH FRIDAY 8:00 AM TO 3:00 PM

Must call Chris Scharf, City of Madison Engineering, at (608) 206-7847 to coordinate delivery location, date, and time.

http://www.cityofmadison.com/business/localPurchasing

4741 Storm Pipe and Structures.doc Page 4

Delivery of all pipe must occur no later than November 19th, 2018. Pipe to be unloaded at the coordinated delivery location by City of Madison Engineering.

5.4 Award

The City reserves the right to award this bid on a per-item basis or on total net bid, whichever is deemed most advantageous to the City.

Each item will be considered independent of any other item. The City will attempt to utilize the lowest bid when obtaining product, however the City Department reserves the right to obtain product from the most advantageous vendor/location. In making this determination, the Department will consider availability of product and proximity of vendor to project to minimize freight costs.

Rev. 07/28/2016-4741-FormA-PriceProposal.doc

Form A: Price Proposal

RFQ #: 4741-0-2018-BP Storm Pipe and Structures This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

Item Quantity Description Unit Price Extended Price

(Quantity x Unit Price)

50401

12 INCH TYPE I RCP STORM SEWER

PIPE (LF)

50402

15 INCH TYPE I RCP STORM SEWER

PIPE (LF)

50420

24 INCH X 38 INCH TYPE I HERCP

STORM SEWER PIPE (LF)

50461

12 INCH RCP AE (EACH)

50462

15 INCH RCP AE (EACH)

20483

24 INCH X 38 INCH HERCP AE (EACH)

50601

12 INCH RCP AE GATE (EACH)

50602

15 INCH RCP AE GATE (EACH)

50623

24 INCH X 38 INCH HERCP AE GATE

(EACH)

50725

5'X5' STORM SAS (EACH) (EST ~10 VF)

50726

6'X6' STORM SAS (EACH) (EST ~3 VF)

Total: $__________________

Days to Delivery after receipt of order (ARO):_____________

Above bid submitted by:

COMPANY NAME

Rev. 07/28/2016-4741-FormB-BidderInfo.doc

Form B: Bidder Information

RFQ #: 4741-0-2018-BP Storm Pipe and Structures This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing

Attachment A

LE

N G

TH

S

.5

'O F

"R

C P

(3 5'

TO

TA

L)

'O

F

"R C

P

'O

F

"R C

P

'O

F

"R C

P

-U S

E R

C P

D U

E

TO

P R

E S

C R

IB

E

D B

U R

N S

W

IT

H

IN

C O

N S

E R

V A

TI

O

N P

A R

K -I

N C

LU

D

E A

P R

O N

E N

D S

A N

D G

A

TE

S

FO

R A

LL

C

U

LV

E R

TS

Attachment A