4739 RFQ.pdf
PDF 121 KB Posted
- Attached to
- Fire Station 14 Equipment
- Solicitation number
- 4739-0-2018-BO
- Issued by
- Wisconsin
About this file
This Request for Quotation (RFQ #4739-0-2018-BO) is issued by the City of Madison Purchasing Services on behalf of the Madison Fire Department for the procurement of kitchen equipment for Fire Station 14. The RFQ seeks qualified bids for three items: one stove/oven (Blue Star RNB606GV2), one dishwasher (Hobart LXeH), and one ice machine (Manitowoc QM-30A or QM45A). The RFQ was released on Wednesday, August 15th, 2018, with a due date of Wednesday, August 29th, 2018, at 2:00 PM CST. Quotations may be submitted via email to bids@cityofmadison.com, by mail to Purchasing Services at the City-County Building, or by fax to (608) 266-5948. No site visits, bidders' meetings, or conferences are specified in the solicitation. The award will be made to the responsive and responsible bidder whose bid is most advantageous to the City, considering factors including cost, quality, warranty, delivery time, past performance, and service capability. Quotes may not be withdrawn for 90 days following the due date.
All prices quoted must include shipping charges with delivery FOB Madison. Bidders may propose substitute items if they provide manufacturer information, model numbers, specifications, and product literature for City evaluation. The City of Madison maintains a local vendor preference purchasing policy that grants a scoring preference to local suppliers registered as of the bid's due date. Bidders must complete and return both Form A (Price Proposal) and Form B (Bidder Information) with their response, including warranty information for all three items and indication of local vendor status. Technical questions should be directed to NicoleMarie Hall at the Madison Fire Department, while inquiries regarding instructions and terms should be directed to Brittany O'Donnell in Purchasing Services. Bid notifications, addenda, tabulations, and awards are distributed through the Wisconsin VendorNet System and DemandStar by Onvia.
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Rev. 07/20/2015-Station 14 Equipment RFQ.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 4739-0-2018-BO
For: Fire Station 14 Equipment
Released Date: Wednesday, August 15th, 2018
Due Date: Wednesday, August 29th, 2018 @ 2:00 PM CST
City Agency: Madison Fire Department
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
Mail Quotation to: Purchasing Services
City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.
Madison, WI 53703 Attn: 4739-0-2018-BO
Fax Quotation to: (608) 266-5948
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:
www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc
REQUEST FOR QUOTATION RFQ # 38T4739-0-2018-BO 38T
Station 14 Equipment RFQ.doc Page 2
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
NicoleMarie Hall City of Madison Fire Department
(608) 266-4777 nmhall@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Brittany O’Donnell City of Madison Purchasing Services
(608) 243-0529 bids@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: www.onvia.com/WAPP mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP
REQUEST FOR QUOTATION RFQ # 38T4739-0-2018-BO 38T
Station 14 Equipment RFQ.doc Page 3
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing
5 SPECIFICATIONS
The Madison Fire Department is seeking qualified bids for the purchase of kitchen equipment for Fire Station 14 as follows:
Stove/Oven
Make/Model - Blue Star RNB606GV2
Size – 59.875”W x 24”D x 36.75”H
Source – Natural Gas / Electric 15A, 120V
Clearance – 0” sides and back
Color – Stainless Steel or Red
Additional Items:
- Casters
- 17” riser
Dishwasher
Make/Model – Hobart LXeH
Size – 23”W x 25-9/16”D x 32-15/16”H
Demand/Source – Electric 120/208-240(3W)/60/1
Accessories:
- Power Cord Kit
- DWT-LXe drain water tempering kit
Ice Machine
Make/Model – Manitowoc QM-30A or QM45A
Size – 20”W x 23”D x 30”H
Demand/Source – Electric 115V/60 HZ/1ph, 15A http://www.cityofmadison.com/business/localPurchasing
Rev. 07/28/2016-FormA-PriceProposal.doc
Form A: Price Proposal
RFQ #: 4739-0-2018-BO Fire Station 14 Equipment This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
Item Quantity Description Unit Price
1. 1 Stove/Oven, in conformance with the specifications described in this solicitation.
Days to Delivery ARO:
2. 1 Dishwasher, in conformance with the specifications described in this solicitation.
Days to Delivery ARO:
3. 1 Ice Machine, in conformance with the specifications described in this solicitation.
Days to Delivery ARO:
ARO: After Receipt of Order
Please provide warranty information for Items 1-3 listed above:
Above bid submitted by:
COMPANY NAME
Rev. 07/28/2016-FormB-BidderInfo.doc
Form B: Bidder Information
RFQ #: 4739-0-2018-BO Fire Station 14 Equipment This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| Station 14 Equipment RFQ |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| FormA-PriceProposal |
| Form A: Price Proposal |
| RFQ #: 4739-0-2018-BO Fire Station 14 Equipment |
| FormB-BidderInfo |
| Form B: Bidder Information |
| RFQ #: 4739-0-2018-BO Fire Station 14 Equipment |
| BIDDER Information |
| Local Vendor Status |
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