4727-0-2017-BO Mall Furniture.pdf
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- Attached to
- Mall Furniture
- Solicitation number
- 4627-0-2017-BO
- Issued by
- Wisconsin
About this file
This Request for Quotation (RFQ #4627-0-2017-BO) is issued by the City of Madison Finance Department's Purchasing Services on behalf of the Parks Division for the procurement of mall furniture items for the Mall Concourse. The solicitation requests bids on bike racks, benches, and trash and recycling receptacles, all of which must arrive fully assembled. Specific quantities include 10 four-foot benches, 15 six-foot benches, 3 seven-stall double-sided bike racks, 3 five-stall double-sided bike racks, 6 three-stall double-sided bike racks, 3 five-stall single-sided bike racks, 3 four-stall single-sided bike racks, 3 three-stall single-sided bike racks, 10 trash receptacles, and 10 recycling receptacles. All items must be black, matching "signal black" RAL9004 (with recycling receptacle tops in blue, RAL5002). The RFQ was released on June 7, 2017, with bids due on June 23, 2017, at 2:00 PM CST. An optional group site visit was scheduled for June 16, 2017, at 10:00 AM at the Goodman Maintenance Facility. Delivery must occur between October 1 and October 15, 2017, to the Goodman Maintenance Facility. The City will award the contract to the responsive and responsible bidder whose bid is most advantageous, considering factors such as cost, quality, warranty, delivery, past performance, and service reputation. Quotes may not be withdrawn for 90 days after the due date.
All quoted prices must be delivered prices including shipping charges, FOB Madison. Acceptable manufacturers are pre-specified for each item category, including Landscape Forms, Thomas Steele/Overature, and Dero Bike Rack Company. Bidders may propose substitute items with detailed manufacturer information and product literature for City evaluation and equivalency determination. The City maintains a local vendor preference purchasing policy that grants scoring preference to suppliers registered as local vendors as of the bid due date. The solicitation does not identify an incumbent vendor, specific funding amounts, or contract renewal options. Bidders must submit responses using Form A (Price Proposal) and Form B (Bidder Information) via email to bids@cityofmadison.com, mail to Purchasing Services, or fax to (608) 266-5948. Technical questions should be directed to Chad Hughes at (608) 266-4826, and procurement-related inquiries should be addressed to Brittany O'Donnell at (608) 243-0529.
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Rev. 07/28/2016-4627-0-2017-BO Mall Furniture.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 4627-0-2017-BO
For: Mall Furniture
Released Date: Wednesday, June 7th, 2017
Due Date: Friday, June 23rd, 2017 @ 2:00 PM CST
City Agency: Parks Division
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
Mail Quotation to: Purchasing Services
City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.
Madison, WI 53703 Attn: 4627-0-2017-BO
Fax Quotation to: (608) 266-5948
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:
www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc
REQUEST FOR QUOTATION RFQ # 4627-0-2017-BO38T
4627-0-2017-BO Mall Furniture.doc Page 2
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Chad Hughes City of Madison Parks Division
(608) 266-4826 cmhughes@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Brittany O'Donnell City of Madison Purchasing Services
(608) 243-0529 bids@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: www.onvia.com/WAPP mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP
4627-0-2017-BO Mall Furniture.doc Page 3
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing
5 SPECIFICATIONS
The City of Madison Parks Division is requesting bids on bike racks, benches, and trash and recycling receptacles for use on the Mall Concourse. Items must arrive fully assembled.
All items to be delivered between October 1, 2017 and October 15, 2017.
Items to be delivered to:
Goodman Maintenance Facility Attn: Chad Hughes 1402 Wingra Creek Parkway Madison, WI 53715
Meetings and Site Visits:
Group Site Visit (optional) 1402 Wingra Creek Parkway, Madison, WI 53715 Date: Friday, June 16th, 2017 Time: Begins at 10:00 am
Vendors will be able to see some of the items that the City of Madison Parks Division has purchased before; however, not all products that have been requested below will be on site.
Bench 4-FOOT (quantity of 10) Benches shall be 48” in length as indicated, black color to match “signal black” RAL9004. Acceptable product manufacturers are: 48” backed Scarborough Bench, Landscape Forms, 15108 Chestnut Circle Burnsville, MN 55306, (800)521-2546 and Overature bench 4’ Thomas Steele, 2700 Laura Lane, Middleton, WI 53562 (608) 831-9040.
Bench 6-FOOT (quantity of 15) Benches shall be 72” in length as indicated, black color to match j”signal black” RAL9004. Acceptable product manufacturers are: 72” backed Scarborough Bench, Landscape Forms, 15108 Chestnut Circle Burnsville, MN 55306, (800)521-2546 and Overature bench 6’ Thomas Steele, 2700 Laura Lane, Middleton, WI 53562 (608) 831-9040.
BIKE Rack, 7 Stall Double Sided (quantity of 3) Bike racks shall be bike capacity, double-sided as indicated. Capacity to be determined by the number of looped down brackets; the end supports shall not count as locations to calculate capacity. Black color to match “signal black” RAL9004. Acceptable racks are: Dero Bike Rack Company, Campus Rack, 221 Arthur Avenue SE, Minneapolis, MN 55414, (888)337-6729, and Overature Bike Rack, Thomas Steele, 2700 Laura Lane, Middleton, WI 53562, (608) 831-9040.
BIKE Rack, 5 Stall Double Sided (quantity of 3) Bike racks shall be bike capacity, double-sided as indicated. Capacity to be determined by the number of looped down brackets; the end supports shall not count as locations to calculate capacity. Black color to match “signal black” RAL9004. Acceptable racks are: Dero Bike Rack Company, Campus Rack, 221 Arthur Avenue SE, Minneapolis, MN 55414, (888)337-6729, and Overature Bike Rack, Thomas Steele, 2700 Laura Lane, Middleton, WI 53562, (608) 831-9040.
http://www.cityofmadison.com/business/localPurchasing
4627-0-2017-BO Mall Furniture.doc Page 4
BIKE Rack, 3 Stall Double Sided (quantity of 6) Bike racks shall be bike capacity, double-sided as indicated. Capacity to be determined by the number of looped down brackets; the end supports shall not count as locations to calculate capacity. Black color to match “signal black” RAL9004. Acceptable racks are: Dero Bike Rack Company, Campus Rack, 221 Arthur Avenue SE, Minneapolis, MN 55414, (888)337-6729, and Overature Bike Rack, Thomas Steele, 2700 Laura Lane, Middleton, WI 53562, (608) 831-9040.
BIKE Rack, 5 Stall Single Sided (quantity of 3) Bike racks shall be bike capacity, single-sided as indicated. Capacity to be determined by the number of looped down brackets; the end supports shall not count as locations to calculate capacity. Black color to match “signal black” RAL9004. Acceptable racks are: Dero Bike Rack Company, Campus Rack, 221 Arthur Avenue SE, Minneapolis, MN 55414, (888)337-6729, and Overature Bike Rack, Thomas Steele, 2700 Laura Lane, Middleton, WI 53562, (608) 831-9040.
BIKE Rack, 4 Stall Single Sided (quantity of 3) Bike racks shall be bike capacity, single-sided as indicated. Capacity to be determined by the number of looped down brackets; the end supports shall not count as locations to calculate capacity. Black color to match “signal black” RAL9004. Acceptable racks are: Dero Bike Rack Company, Campus Rack, 221 Arthur Avenue SE, Minneapolis, MN 55414, (888)337-6729, and Overature Bike Rack, Thomas Steele, 2700 Laura Lane, Middleton, WI 53562, (608) 831-9040.
BIKE Rack, 3 Stall Single Sided (quantity of 3) Bike racks shall be bike capacity, single-sided as indicated. Capacity to be determined by the number of looped down brackets; the end supports shall not count as locations to calculate capacity. Black color to match “signal black” RAL9004. Acceptable racks are: Dero Bike Rack Company, Campus Rack, 221 Arthur Avenue SE, Minneapolis, MN 55414, (888)337-6729, and Overature Bike Rack, Thomas Steele, 2700 Laura Lane, Middleton, WI 53562, (608) 831-9040.
Trash Receptacle (quantity of 10) Trash containers shall have lock option, black color to match “signal black” RAL9004. Acceptable product manufacturers are: #SC5002-24-40 Landscape Forms, 15108Chestnut Circle Burnsville, MN 55306, (800)521-2546, Overature Trash Receptacle, Thomas Steele, 2700 Laura Lane, Middleton, WI 53562, (608)831-9040. The containers and tops shall be matching black, and top loading.
Recycling Receptacle (quantity of 10) Recycling receptacles shall have same container as above mentioned trash containers. Containers shall be black color to match “signal black” RAL9004. Acceptable product manufacturers are: #SC5002-24-40 Landscape Forms, 15108Chestnut Circle Burnsville, MN 55306, (800)521-2546, Overature Trash Receptacle, Thomas Steele, 2700 Laura Lane, Middleton, WI 53562, (608)831-9040. The containers shall have blue tops, RAL5002, side loading with a recycling symbol. Submit options to Parks Division.
Submit color and symbol to the City for review and approval.
Rev. 07/28/2016-FormA-PriceProposal.doc
Form A: Price Proposal
RFQ #: 4627-0-2017-BO Mall Furniture This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
Item Quantity Description Unit Price Extended
Price
1. 10 Bench 4-foot in conformance with the specifications described in this solicitation.
2. 15 Bench 6-foot in conformance with the specifications described in this solicitation.
3. 3 Bike Rack, 7-stall double sided in conformance with the specifications described in this solicitation.
4. 3 Bike Rack, 5-stall double sided in conformance with the specifications described in this solicitation.
5. 6 Bike Rack, 3-stall double sided in conformance with the specifications described in this solicitation.
6. 3 Bike Rack, 5-stall single sided in conformance with the specifications described in this solicitation.
7. 3 Bike Rack, 4-stall single sided in conformance with the specifications described in this solicitation.
8. 3 Bike Rack, 3-stall single sided in conformance with the specifications described in this solicitation.
9. 10 Trash Receptacle in conformance with the specifications described in this solicitation.
10. 10 Recycling Receptacle in conformance with the specifications described in this solicitation.
Delivery ARO: After Receipt of Order: __________________________
Above bid submitted by:
COMPANY NAME
Rev. 07/28/2016-FormB-BidderInfo.doc
Form B: Bidder Information
RFQ #: 4627-0-2017-BO Mall Furniture This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| 4627-0-2017-BO Mall Furniture |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| FormA-PriceProposal |
| Form A: Price Proposal |
| RFQ #: 4627-0-2017-BO Mall Furniture |
| FormB-BidderInfo |
| Form B: Bidder Information |
| RFQ #: 4627-0-2017-BO Mall Furniture |
| BIDDER Information |
| Local Vendor Status |
File details come from the government source that posted it. Updated .