4723 RFQ.pdf
PDF 145 KB Posted
- Attached to
- Redi-Mix Concrete
- Solicitation number
- 4723-0-2018-BO
- Issued by
- Wisconsin
About this file
This Request for Quotation (RFQ #4723-0-2018-BO) is issued by the City of Madison, Wisconsin, Finance Department's Purchasing Services on behalf of the Water Utility and Engineering department. The City seeks quotes for redi-mix concrete supply services, with the potential for multiple vendors to be selected to accommodate multiple pickup locations based on project needs. The solicitation requests pricing for eight concrete types in cubic yard units: 6-Bag, 9-Bag, Flowable Fill, DOT A-FA SS, WI DOT Grade C-, 5000 PSI SS AE, 4000 PSI SS AE, and 3000 PSI SS AE concrete. Based on 2017 usage data, the City anticipates volumes ranging from 1.00 to 124.75 cubic yards across these concrete types. Additionally, bidders must provide pricing for ancillary services including .5% Calcium Chloride, 1% Non-Chloride, CC3, Heated Charge, and Delivery Charge (all quoted per unit as "Each"). The RFQ was released on Thursday, March 29, 2018, with quotations due by Thursday, April 12, 2018, at 2:00 PM CST. Quotations may be submitted via email to bids@cityofmadison.com, by mail to the Purchasing Services office, or by fax to (608) 266-5948.
The City will award the contract to the responsive and responsible bidder whose bid is most advantageous to the City, considering criteria including cost, quality, warranty, delivery capability, past performance, and service reputation. Bidders may offer substitute items if manufacturer specifications and product literature are provided, with the City making final determinations on equivalency. The City of Madison has adopted a local vendor preference purchasing policy that grants a scoring preference to local suppliers who are registered as of the bid due date. After the due date, quotes may not be withdrawn for a period of 90 days or as otherwise specified by law. Bidders must submit pricing on the required Form A (Price Proposal) and Form B (Bidder Information) with their responses, noting their local vendor status if applicable.
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| File | Type | Posted |
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| 4723 Summary.pdf |
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Text version
Rev. 07/28/2016-4723.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 4723-0-2018-BO
For: Redi-Mix Concrete
Released Date: Thursday, March 29, 2018
Due Date: Thursday, April 12, 2018 @ 2:00 PM CST
City Agency: Water Utility and Engineering
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
Mail Quotation to: Purchasing Services
City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.
Madison, WI 53703 Attn: RFQ #
Fax Quotation to: (608) 266-5948
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:
www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc
1.2 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc
REQUEST FOR QUOTATION RFQ # RFQ #
4723.doc Page 2
1.3 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
1.4 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Kathy Cryan-Engineering/Tom Rosemeyer Water Utility City of Madison Water Utility and Engineering
(608) 266-4819/266-5984 kcryan@cityofmadison.com/trosemeyer@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Brittany O'Donnell City of Madison Purchasing Services
(608) 243-0529 bids@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: www.onvia.com/WAPP
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP http://www.cityofmadison.com/business/localPurchasing
REQUEST FOR QUOTATION RFQ # RFQ #
4723.doc Page 3
5 SPECIFICATIONS
5.1 Specifications
The City of Madison Engineering and Water Utility is seeking a concrete vendor. Multiple vendors may be selected because of the need for multiple pickup locations based on the project or job site location.
5.2 2017 Quantity Used
Engineering Quantities Used
REDI-MIX CONCRETE
6-BAG CY 124.75 CY
9-BAG CY 47.25 CY
FLOWABLE FILL CY 11.00 CY
DOT A-FA SS CY 29.75 CY
WI DOT Grade C- CY 2.00 CY
5000 PSI SS AE CY 1.00 CY
4000 PSI SS AE CY 5.25 CY
3000 PSI SS AE CY 16.00 CY
ADDITIONAL BID ITEMS TO BE INCLUDED
.5% Calcium Chloride EA 1% Non-Chloride EA
CC3 EA
Heated Charge EA Delivery Charge EA
Rev. 07/28/2016-FormA-PriceProposal.doc
Form A: Price Proposal
RFQ #: 4723-0-2018-BO Redi-Mix Concrete This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
REDI-MIX CONCRETE
Type Unit Price 6-BAG Cubic Yard $ 9-BAG Cubic Yard $ FLOWABLE FILL Cubic Yard $ DOT A-FA SS Cubic Yard $ WI DOT Grade C- Cubic Yard $ 5000 PSI SS AE Cubic Yard $ 4000 PSI SS AE Cubic Yard $ 3000 PSI SS AE Cubic Yard $
ADDITIONAL BID ITEMS TO BE INCLUDED
.5% Calcium Chloride Each $ 1% Non-Chloride Each $ CC3 Each $ Heated Charge Each $ Delivery Charge Each $
Above bid submitted by:
COMPANY NAME
Rev. 07/28/2016-FormB-BidderInfo.doc
Form B: Bidder Information
RFQ #: 4723-0-2018-BO Red-Mix Concrete This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| 4723 |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Substitutes |
| 1.3 Partial Order |
| 1.4 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| 5.1 Specifications |
| 5.2 2017 Quantity Used |
| FormA-PriceProposal |
| Form A: Price Proposal |
| RFQ #: 4723-0-2018-BO Redi-Mix Concrete |
| FormB-BidderInfo |
| Form B: Bidder Information |
| RFQ #: 4723-0-2018-BO Red-Mix Concrete |
| BIDDER Information |
| Local Vendor Status |
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