472-25324-ABG Chippewa Surge Tank - Design Build Advertisement.pdf

DTMB-0415 (R 9/24)

DESIGN BUILD PROJECT ADVERTISEMENT

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

STATE FACILITIES ADMINISTRATION

DESIGN & CONSTRUCTION DIVISION

This form is required for the advertisement of all construction projects. (1984 PA 431)

DTMB FILE NO.

472/25324.ABG

DATE

07-16-2025

ADVERTISEMENT DATE

07-18-2025

BID DUE DATE

Wednesday, August 20, 2025 @ 2:00 p.m. EASTERN time

PROJECT NAME AND LOCATION (INCLUDE STREET ADDRESS)

Department of Corrections – Chippewa Correctional Facility Powerplant Steam Surge Tank Replacement

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION

A MANDATORY PRE-PROPOSAL MEETING will be conducted at 1:00pm on Thursday, July 31, 2025 and will be held at the Chippewa Correctional Facility Powerplant, 4269 M-80, Kincheloe, MI 49788.

MANDATORY Yes No

LEIN CHECK (Dept. of Corrections ONLY) All contractor/vendor representatives attending a Pre-Bid Walk Through Meeting must submit a Vendor/Contractor LEIN Request five business days prior to the meeting date, (See the attached Vendor/Contractor LEIN Request form). Send the LEIN Request form, filled out and signed, by email to Daniel T. Smith at email address: SmithD76@michigan.gov. The email “Subject” must include (Facility Name, Project Name, Date & Time of Pre-Bid Walk Through Meeting).

NOTE: An individual is only permitted to represent one bidder at a mandatory walk-through.

DESCRIPTION OF WORK:

Requesting a Design Build entity for the development of design documents and replacement of the existing steam surge tank located in the powerplant at Chippewa Correctional Facility.

The project is to include the removal of the existing surge tank and associated piping and equipment (will require design and details to remove the existing steam tank (the existing skid should be able to remain) – removal will likely have to go through the existing insulated metal panel wall system) and the installation of a new steam purge tank, piping, valves and controls that is to be tied together with the existing DA tank for system redundancy. There is a high pressure drip line that is currently tied into a low pressure line that will need to be reworked and tied into the existing DA tank. The purge tank and associated control system shall be Cleaver Brooks.

Construction activities that that require the boiler/steam system to be shut down cannot occur anytime during the heating season.

Design Build proposals:

Interested bidders shall provide a complete Proposal for all required Professional and Construction Services. The consulting services shall be in compliance with the State of Michigan, Department of Management and Budget Contract for Professional Services and DMB Facilities Administration, Design and Construction Division policies and procedures (DMB 430). Proposals shall include Phase 500 Final Design, Phase 600 and 700 Construction Administration services as required.

Services shall include but are not limited to:

Phases 500, 600 and 700 services to develop complete design and contract document development, permitting and construction.

Preparation and submission of all required permit applications and permit application fees including but not limited to LARA shall be included.

The Design Build entity shall be responsible for gathering and verifying all base as-built information required for the proper design of the project.

• Submittal of 50% and 90% contract documents for owner review for design Phase 500.

Provide a bi-weekly progress summary email to the project team briefly documenting the prior two week’s progress by the Design Build entity and display the initial project schedule and current schedule status.

Maintaining an inclusive, transparent, and informative relationship with DTMB and DNR.

Proposals shall include:

State the full name, address, and SIGMA Vendor Number of the organization along with consultants or other subordinate elements that will provide or assist in providing services.

State your understanding of the project requirements and summarize your plan for accomplishing the project.

Outline your experience with similar projects, sites, and clients as examples.

Explain how your firm or project team is the best suited to provide the services required for this project and would provide the best value to the State of Michigan for this work.

A graphic bar chart schedule (in weeks) indicating the Design Build entity’s proposed timeline for services based on a proposed contract start date of January 6, 2025. Site assessment and data collection work can begin as soon as possible after the contract is awarded and approved by DTMB. For scheduling purposes, assume ten (10) calendar days each of Owner review for 50% and 90% submissions.

Clear documentation of the number of meetings proposed during each Phase, indicating whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format. While some project team meetings may be considered in the form of computer-based meetings (e.g., GoToMeetings, Teams, Zoom, etc.), key review meetings shall be in person. For all meetings being held for document review, all required review information shall be submitted electronically and in hard copy formats ten (10) days prior to the meetings. At a minimum, meetings will be required at key project intervals including the project kick off meeting, 50% review and 90% review.

Attachments:

Attachment 1 – Existing purge tank pictures

Please NOTE:

Bid responses and bid attachments MUST be uploaded to SIGMA VSS.

Contractors should only submit a maximum of two (2) attachments (both being less than 25 MB) for bid responses. One attachment is to be bid documents (i.e., Bid Summary, Bid Schedule, Bid Bond, Certification forms, Signature Authority, etc.) and if applicable, the other attachment should be Qualified Disabled Veteran (QDV) information (DD214, Proof of 51% Ownership and Proof of Service-Connected Disability).

Do not wait until just before the 2:00 p.m. solicitation deadline to submit your bid response. SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the bid response has been uploaded.

If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749.

You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

You may be asked by our contract specialists to email your bid response. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

Bid Responses should not be emailed to the Project Director.

5% BID SECURITY REQUIRED

NIGP CODES: 90607, 90625, 90644, 90692, 92507, 92531, 92533, 92567, 92595, 90922, 90924, 91036, 91230

ACCEPTING QUESTIONS UNTIL:

Please do not submit online questions via SIGMA VSS. ALL questions should be emailed to Alan Goschka at goschkaa@michigan.gov address no later than 12:00 p.m., Eastern on Friday, August 8, 2025.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers’ safety rules that are administered by federal agencies (EPA, OSHA and DOT), state agencies (DHHS, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

Documents & Bid Results may be obtained from:

https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService

Project Director: Alan Goschka Address: 3111 W St Jospeh Street, Lansing, MI 48917

Phone: 517-388-3489 Email: goschkaa@michigan.gov

Approved by: Alan Goschka