472-25324-ABG Chippewa Surge Tank - Addendum 1.pdf

DTMB-0414 RFP (Rev 2/22)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

REQUEST FOR PROPOSAL

ADDENDUM NO. 1

This form identifies an Addendum to a Request for Proposal for Professional Services, and incorporates interpretations or clarifications, modifications, and other information into the Request for Proposals.

Addenda will be numbered by the Project Director and distributed through SIGMA Vendor VSS as an attachment.

TO:

ALL PROPOSERS

DATE ISSUED

08-08-2025

PROJECT NAME

Chippewa Correctional Facility Powerplant Steam Surge Tank Replacement

FILE NUMBER

472/25324.ABG

PROJECT DIRECTOR

Alan Goschka

PROPOSAL DUE DATE:

08-20-2025

ADDENDUM ITEMS: (attach additional sheets and drawings if required)

Attached is a copy of the Pre-Proposal Meeting Agenda Attached is a copy of the Pre-Proposal Meeting Attendance Record

Questions:

1. Will the 50% and 90% design meeting be virtual or on site?

Response - The design meetings will be on site.

2. Will liquidated damage assessments be associated with this project?

Yes, per the Design Build contract, Section Two, Instructions to Bidders, 18,Contract Time; Liquidated Damages are listed at $500.00 per day past substantial completion and also final completion.

3. Under “Work Description” in the Pre-Bid Information it states, “ Construction activities that require the boiler/steam system to be shut down cannot occur anytime during the heating season.” What is the designated “Heating Season”?

Response - Heating Season is from typically from October 1 to May 15

APPROVED BY:

Alan Goschka

PROJECT DIRECTOR DATE 08-08-2025

GRETCHEN WHITMER

GOVERNOR

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET

LANSING

MICHELLE LANGE

DIRECTOR

PRE-PROPOSAL MEETING AGENDA

MICHIGAN DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

Design and Construction Division

3111 W. St. Joseph Street Lansing, MI 48917

Project: Chippewa Correctional Facility – Powerplant Steam Surge Tank Replacement File Number: 472/25324.ABG Meeting Date and Time: Thursday, July 31, 2025, at 1:00 pm local time Meeting Place: Teams

PROJECT REPRESENTATIVES

Project Director: Field Representative:

Alan Goschka, AIA Dan Hall

DTMB-DCD DTMB-DCD

P.O. Box 30026 396 N State St Lansing, MI 48917 St Ignace, MI 49781 517-388-3489 517-256-4938 goschkaa@michigan.gov halld22@michigan.gov

Facility Representatives:

Ben Verway Jerry Thurmes Building Construction Specialist Physical Plant Supervisor Department of Corrections Department of Corrections 517-388-2171 906-495-2275 verwayb@michigan.gov thurmesj@michigan.gov

Introductions and Sign-In Sheet

A. Request for Proposals – Standard Design Build Not-to-Exceed RFP

1. Qualification format includes: General Design Build entity Information;

Understanding of the Project and how the Design Build entity will accomplish the project, including any unique conditions or issues; Personnel and resumes;

Provide experience with similar projects; How is the Design Build entity the best suited for the project.

2. Include plan review fees, consultants and testing expenses.

3. Include $25,000 for DTMB provisionary allowance in bid (under line 2 of the Bid

Schedule – Construction, Trade Labor and Subcontractors).

4. Include consultants and testing as reimbursable expenses.

5. Include filled out and signed Bid Summary, Bid Schedule, QDV form (if applicable), Certification of a Michigan Based Business and Bond forms.

6. Proposals will be evaluated by an Ad Hoc Advisory Committee.

B. Project Scope

1. Design Build services for Phase 500 Final Documents, Phase 600/700 Construction Administration. The Michigan Department of Corrections, is requesting development of design documents and replacement of the existing steam surge tank located in the powerplant at Chippewa Correctional Facility.

2. Reference the Design Build Project Advertisement and Design Build Contract for anticipated scope of work

3. Design Build services shall include, but are not limited to:

Document existing conditions in order to provide the required design documents.

Include LARA Plan Review Permit application and Construction Code approval, and all permits and standards required to be met by this project.

Submittal of 50% and 90% Phase 500 Final Documents for Owner review.

Provide a biweekly progress summary email to the project team, briefly documenting the prior 2-week’s progress by the Design Build entity and display the initial project schedule and current schedule status.

C. Site Visits

1. Accessibility to the site – today is the only date that will be allowed for Design

Build entities to be onsite.

D. Schedule

1. E-mail questions to goschkaa@michigan.gov no later than 12:00 p.m., Friday, August 8, 2025. DO NOT send questions in through SIGMA as they do not get to the project directors from SIGMA.

2. If necessary, an addendum will be posted on the SIGMA VSS website no later than COB, August 11, 2025.

3. Proposals are due on Wednesday, August 20, 2025, no later than 2:00 p.m. EST to issuing office and on SIGMA VSS.

4. Ad Hoc Advisory Committee will review proposals and award contract by the end of August.

5. Substantial Completion scheduled for June 1, 2026

E. Other Items

1. Any construction activities that require the boiler/steam system to be shut down CANNOT occur anytime during the heating season.

F. Questions