472-25259-ABG Kinross Buffer Fence - Addendum 1.pdf

DTMB-0414 RFP (Rev 2/22)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

REQUEST FOR PROPOSAL

ADDENDUM NO. 1

This form identifies an Addendum to a Request for Proposal for Professional Services, and incorporates interpretations or clarifications, modifications, and other information into the Request for Proposals.

Addenda will be numbered by the Project Director and distributed through SIGMA Vendor VSS as an attachment.

TO:

ALL PROPOSERS

DATE ISSUED

07-10-25

PROJECT NAME

Kinross Correctional Facility – Buffer Fence Extension and Entrance Gate Upgrade

FILE NUMBER

472/25259.ABG

PROJECT DIRECTOR

Alan Goschka, AIA

PROPOSAL DUE DATE:

Thursday, July 17, 2025

ADDENDUM ITEMS: (attach additional sheets and drawings if required)

Attached:

Pre-proposal meeting attendance sign in sheet Pre-proposal meeting agenda

Scope of Work:

The new buffer fence extension shall match the existing buffer fence height of 10’-0” and there will be no detection system on the fence.

APPROVED BY:

Alan Goschka, AIA

PROJECT DIRECTOR DATE 07-10-25

GRETCHEN WHITMER

GOVERNOR

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET

LANSING

MICHELLE LANGE

DIRECTOR

PRE-PROPOSAL MEETING AGENDA

MICHIGAN DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

Design and Construction Division

3111 W. St. Joseph Street Lansing, MI 48917

Project: Kinross Correctional Facility – Buffer Fence Extension and Entrance Gate Upgrade File Number: 472/25259.ABG Meeting Date and Time: Monday, June 30, 2025, at 12:00 pm local time Meeting Place: Kinross Correctional Facility

PROJECT REPRESENTATIVES

Project Director: Field Representative:

Alan Goschka, AIA Dan Hall

DTMB-DCD DTMB-DCD

3111 W St Joseph St 3111 W St Joseph St Lansing, MI 48917 Lansing, MI 48917 517-388-3489 517-256-4938 goschkaa@michigan.gov halld22@michigan.gov

Facility Representatives:

Ben Verway Department of Corrections Building Construction Specialist 206 E Michigan Ave Lansing, Michigan 48933 517-388-2171 verwayb@michigan.gov

Introductions and Sign-In Sheet

A. Request for Proposals – Standard Not-to-Exceed RFP, with Part I Technical portion and

Part II Cost portion.

1. Technical – Qualification format includes: General Information; Understanding of the Project and Tasks; Personnel; Management Summary, Work Plan & Schedule; Budget Analysis and References. See Section II-1 through 6.

2. Cost – Not to Exceed Billable Rate plus reimbursables format. See Section III-1 through 2. See Section III 2-A, B, C and D of RFP for samples.

3. Proposals must include Phase 500 Final Design and Phases 600/700 Construction

Administration.

4. Include consultants and testing as reimbursable expenses.

5. Include signed Certification of a Michigan Based Business and Responsibility

Certification forms.

6. Proposals will be evaluated by an Ad Hoc Advisory Committee and scored based on the combined 80% Technical portion and 20% Cost portion.

B. Project Scope

1. Design and Construction Administration services for Phases 500, 600 and 700.

The Kinross Correctional Facility is replacing the entrance gate and installing new buffer fence.

2. Reference Project Statement for anticipated scope of work

3. Professional services shall include, but are not limited to:

Document existing conditions and verify all base information required for proper design.

Include LARA Plan Review Permit application and Construction Code approval, and all permits and standards required to be met by this project.

Contract Document development that meets the approval of the MDOC, DTMB and all related Code requirements.

Provide 50% and 90% Phase 500 estimates of construction costs for developed plans.

Submittal of 50% and 90% Phase 500 Contract documents for Owner review.

Provide a installation plan so that the new PPD system is in operation for 30 days prior to the existing system being decommissioned.

Provide a biweekly progress summary email to the project team, briefly documenting the prior 2-week’s progress by the PSC and display the initial project schedule and current schedule status.

Posting 100% Contract documents on Sigma, Best Value Bid Evaluation and PSC recommendation of Contract Award.

4. Proposals shall include:

Phase 500 design services required to provide the necessary construction drawings and specifications for the project and Phase 600/700 construction administration services.

A graphic bar-chart schedule (in weeks) indicating the PSC’s proposed timeline for services based on a proposed PSC Contract start date. For scheduling purposes, assume 7 calendar days each Owner review submission.

Clear documentation of the number of meetings proposed, indicating whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format. The PSC shall provide agendas and meeting minutes for all project meetings, including meetings held in electronic format. The PSC shall identify and itemize as a reimbursable expense all reimbursable and travel expenses in the PSC Cost Proposal.

Reimbursable expenses listed specifically for Allied Universal Technology

Services, any other sub-consultants, LARA plan review fees and travel

(noting that mileage can only be charged for actual miles over 100 miles each way from the PSC’s office).

C. Site Visits

1. Accessibility to the site – consider this as your only opportunity to walk the site before bidding.

D. Schedule

1. E-mail questions to goschkaa@michigan.gov no later than 2:00 p.m., Wednesday, July 9, 2025. DO NOT send questions in through SIGMA as they do not get to the project directors from SIGMA.

2. If necessary, an addendum will be posted on the SIGMA VSS website no later than COB, July 10, 2025.

3. Proposals are due on Thursday, July 17, 2025, no later than 2:00 p.m. EST to issuing office and on SIGMA VSS.

4. Ad Hoc Advisory Committee will review proposals and award contract by the end of July 2025.

5. Investigation and Design Summer 2025, bid late Summer 2025, construction Fall 2025.

E. Budget

1. PSC is to provide cost estimates at 50% and 90% Phases 500 for developed plans.

F. Other Items

1. Access to Site Upon Contract Award

a. Normal business hours for facility, or hours in which work can take place.

b. Provide notice to the facility prior to any site visits.

G. RFP Questions