472-25140-ABG Kinross PPD System - Addendum 4.pdf

DTMB-0414 RFP (Rev 2/22)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

REQUEST FOR PROPOSAL

ADDENDUM NO. 4

This form identifies an Addendum to a Request for Proposal for Professional Services, and incorporates interpretations or clarifications, modifications, and other information into the Request for Proposals.

Addenda will be numbered by the Project Director and distributed through SIGMA Vendor VSS as an attachment.

TO:

ALL PROPOSERS

DATE ISSUED

05-14-2025

PROJECT NAME

Kinross Correctional Facility – Personal Protection Device (PPD) Upgrades

FILE NUMBER

472/25140.ABG

PROJECT DIRECTOR

Alan Goschka

PROPOSAL DUE DATE:

Thursday, May 22, 2025

ADDENDUM ITEMS: (attach additional sheets and drawings if required)

Questions:

1. "Field investigate and document the existing system in its entirety, including existing head-end unit locations and existing emergency power availability". - This request is not typical and has not been requested/completed in previous projects.

The intent is to properly document the existing system so that it can be properly depicted on the demolition plans so that the contractor understands exactly what their removal scope of work includes – do not want to leave it up to the contractor to determine what needs to be removed and what should remain.

2. "Develop an installation plan" - This is a coordination item for the general contractor. We will note in the drawings and specs that the new system needs to be installed concurrently with the existing system, and switchover will happen only after the trial period (30 days minimum). – acceptable?

A preliminary construction Phasing plan must be provided in the design documents so the contractor has an understanding of the project. There will certainly be coordination with the contractor once they are engaged with the project.

3. "Submission for plan review" - This is a delegated design, and the PSC is unable to submit the plans for plan review. Have PPD plans been submitted in the past? If electrical work is required for additional emergency circuit – that needs to be submitted for plan review.

The PSC will be responsible for submitting required documents for plan review.

4. "LARA plan review" - Not applicable to the PSC on this scope. Again, any electrical changes need to be submitted.

The PSC will be responsible for submitting required documents for plan review.

5. "Permit application preparation" - Not applicable to the PSC on this scope. If plan review required for electrical work, then PSC needs to include.

The PSC will be responsible for submitting required documents for plan review. The contractor and subs will be responsible for submitting their respective permit applications.

6. "Provide 50% and final (100%) estimates for construction costs" - Not typical for PPD projects since this is a delegated design. – Have cost estimates been provided on other PPD projects?

PSC will be responsible for 50% and 90% design review and associated cost estimates for DOC to have an idea on the cost of the proposed project.

APPROVED BY:

Alan Goschka

PROJECT DIRECTOR DATE 05-14-2025