4719-0-2018-BO Restrained Joint Flanges.pdf
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- Attached to
- Restrained Joint Flanges
- Solicitation number
- 4719-0-2018-BO
- Issued by
- Wisconsin
About this file
This is a Request for Quotation (RFQ) issued by the City of Madison, Wisconsin, Finance Department on behalf of the Water Utility for the procurement of restrained joint flanges compatible with Class 52 ductile iron pipe and AWWA C110 fittings. The solicitation requests bids for six line items totaling 166 units of flanges in various sizes: 2 units of 3-inch flanges with 3½-inch bolts, 6 units of 4-inch flanges with 4-inch bolts, 100 units of 6-inch flanges with 4-inch bolts, 40 units of 8-inch flanges with 4-inch bolts, 8 units of 16-inch flanges with 5-inch bolts, and 10 units of 20-inch flanges with 5-inch bolts. All flanges must be furnished with bolts, nuts, and conductive lead-free gaskets. Questions regarding the solicitation were due by Monday, April 2, 2018, with answers provided by Friday, April 6, 2018. Quotation submissions were due by Wednesday, April 11, 2018, at 1:00 PM CST via email, mail, or fax to the Purchasing Services office. No bidders' conference or site visit was specified in the documentation.
Pricing must be delivered FOB Madison with all shipping charges included, and the City will award the contract to the responsive and responsible bidder whose bid is most advantageous based on cost, quality, compatibility, warranty, delivery, and past performance. The acceptable model is EBAA Iron, Inc. MEGALUG Series 1100, or an approved equal, with substitutes requiring manufacturer specifications and product literature for City evaluation. The City of Madison offers a local vendor preference to registered suppliers, with scoring preference granted to qualifying local vendors. Material delivery must be made via open truck to the Madison Water Utility at 110 S. Paterson Street with 24-hour advance notice required. Materials must be shipped in crates or bundles on pallets suitable for overhead crane and sling unloading, with no payment issued until the total shipment is received. The RFQ specifies that if shipment is not made as promised, the Water Utility reserves the right to purchase materials on the open market and back charge the vendor.
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| File | Type | Posted |
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| 4719-BID SUMMARY.pdf |
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Rev. 07/20/2015-4719-0-2018-BO Restrained Joint Flanges.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 4719-0-2018-BO
For: Restrained Joint Flanges
Released Date:
Questions Due Date:
Answers Due Date:
Friday, March 23, 2018
Monday, April 2, 2018
Friday, April 6, 2018
Quotation Due Date: Wednesday, April 11, 2018 @ 1:00 PM CST
City Agency: Water Utility
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
Mail Quotation to: Brittany O’Donnell
210 Martin Luther King Jr. Blvd.
Madison, WI 53703 Attn: 4719-0-2018-BO
Fax Quotation to: 608-266-5948
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:
www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc
REQUEST FOR QUOTATION RFQ # 39TWednesday, April 11, 201839T
4719-0-2018-BO Restrained Joint Flanges.doc Page 2
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Kelly Miess City of Madison Water Utility
(608) 261-9640 kmiess@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Brittany O’Donnell City of Madison Purchasing Services
(608) 243-0529 bodonnell@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: www.onvia.com/WAPP mailto:bodonnell@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP
REQUEST FOR QUOTATION RFQ # 39TWednesday, April 11, 201839T
4719-0-2018-BO Restrained Joint Flanges.doc Page 3
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing
5 SPECIFICATIONS
RESTRAINED JOINT FLANGES
• Restrained Joint Flanges shall be compatible with Class 52 ductile iron pipe and AWWA C110 fittings.
• Flanges shall be furnished with bolts, nuts and conductive (no lead) gaskets.
• Acceptable model: EBAA Iron, Inc. - MEGALUG® Series 1100, or approved equal.
Delivery: F.O.B. via open type truck to: Madison Water Utility
110 S. Paterson Street
Twenty-four (24)-hour notice of delivery is required. Call 608-266-4790.
Note: The above materials are to be shipped in crates or bundles, attached to pallets for unloading with overhead crane and slings.
No payment until total shipment is received. If shipment is not made as promised, Water Utility will buy on open market and back charge against your quote.
http://www.cityofmadison.com/business/localPurchasing
Rev. 07/20/2015-4719-0-2018-BO FormA-PriceProposal.doc
Form A: Price Proposal
RFQ #: 4719-0-2018-BO Restrained Joint Flanges This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
RESTRAINED JOINT FLANGES
• Restrained Joint Flanges shall be compatible with Class 52 ductile iron pipe and AWWA C110 fittings.
• Flanges shall be furnished with bolts, nuts and conductive (no lead) gaskets.
• Acceptable model: EBAA Iron, Inc. - MEGALUG® Series 1100, or approved equal.
Item Quantity Description Manufacturer & Model Unit Price Volume
Discount Extended Price
1.
3” with 3 1/2” Bolts $ $ $
2.
4” with 4” Bolts $ $ $
3.
6” with 4” Bolts
4. 40
8” with 4 ½”
Bolts
5.
16” with 5” Bolts
6. 10
20” with 5” Bolts
Total $
Days to Delivery After Receipt of Order: _____________
Is price firm for one year from date of bid? Yes ______ No ______
If No, price firm for ________ days.
Term Discount: _________________ (i.e. 1% if paid in 15 days, net 30, etc.)
Delivery: F.O.B. via open type truck to: Madison Water Utility
110 S. Paterson Street
Twenty-four (24)-hour notice of delivery is required. Call 608-266-4790.
Note: The above materials are to be shipped in crates or bundles, attached to pallets for unloading with overhead crane and slings.
Rev. 07/20/2015-4719-0-2018-BO FormA-PriceProposal.doc
No payment until total shipment is received. If shipment is not made as promised, Water Utility will buy on open market and back charge against your quote.
Above bid submitted by:
COMPANY NAME
Rev. 07/20/2015-4719-0-2018-BO FormB-BidderInfo.doc
Form B: Bidder Information
RFQ #: 4719-0-2018-BO Restrained Joint Flanges This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| 4719-0-2018-BO Restrained Joint Flanges |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| 4719-0-2018-BO FormA-PriceProposal |
| Form A: Price Proposal |
| RFQ #: 4719-0-2018-BO Restrained Joint Flanges |
| 4719-0-2018-BO FormB-BidderInfo |
| Form B: Bidder Information |
| RFQ #: 4719-0-2018-BO Restrained Joint Flanges |
| BIDDER Information |
| Local Vendor Status |
File details come from the government source that posted it. Updated .