B.1f Request for Proposal Amendment 002.pdf

Rev. 2.13 Jul 2024 Page 1 of 8

Procurement & Property Management Division

Building 101 P.O. Box 5000 Upton, NY 11973-5000 Phone 631 344-2627 jblood@bnl.gov

Managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

March 12, 2026 Interested Offerors

SUBJECT: REQUEST FOR PROPOSAL (RFP) NO. 470387; AMENDMENT 002;

EXPERIMENTAL ENDSTATION CLEAN ROOM CABIN

Brookhaven Science Associates, LLC (BSA), under a Prime Contract, DE-SC0012704, for the operation of Brookhaven National Laboratory (BNL) with the U.S. Department of Energy (DOE), herewith solicits your proposal for the design, fabrication, and construction of an experimental endstation clean room, cabin.

1.0 INTRODUCTION

National Synchrotron Light Source II (NSLS-II) is a state-of-the-art scientific research facility at Brookhaven National Laboratory (BNL) that operates continuously 24 hours per day, 7 days per week. The Infrared Nano-microscopy Facility (INF) Experimental Endstation Cabin will enclose the INF beamline providing a controlled environment for experiments to be conducted at its endstations, with the main scientific focus being the study of materials relevant to quantum computing and information science, and also for electronic characterization at a ~ 10nm scale.

This acquisition is for full and open competition under NAICS code 236210, Clean Room Construction, with a size standard of $45.0M.

2.0 SCOPE OF WORK (SOW)

The Offeror shall furnish all labor, services, materials and equipment in accordance with the draft contract, Enclosure 1, including the Statement of Work and referenced Drawings/Specifications attached thereto.

3.0 GENERAL INFORMATION AND INSTRUCTIONS

3.1 Schedule

BSA has established the following schedule for achieving evaluation, selection, approval, and award.

MILESTONE DATE

Issuance of the RFP February 3, 2026 Submission of Questions to BSA February 17, 2026

Proposal Submission March 5, 2026

March 12, 2026 March 19, 2026

Award (estimated) May 2026

3.1.1 Proposals shall remain firm for 180 days after due date to allow time for review, selection, and award in case of delays.

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3.2 Form of Proposal and Manner of Submission

3.2.1 A complete written proposal must be received by BSA no later than the due date noted herein. Award is estimated to be made on or about the date as noted herein.

Proposals, including their withdrawal or modification, received after the closing date shall be considered late. Except as otherwise specifically provided in this solicitation, such responses may be considered for award if that the award is in BSA’s best interest. Proposals will be opened in private.

3.2.2 The Offeror will be required to submit a technical proposal (Volume 1) and a Business/Price Proposal (Volume 2), including Enclosure (6), Quotation Pricing sheet. One (1) electronic copy of the technical proposal and one (1) electronic copy of the business and price proposal are to be submitted. The technical and business/price proposals shall be submitted as separate volumes. Both volumes of the proposal are to be submitted in English only.

Contact Information:

Name: Jayce Blood

Title: Contractual Representative E-Mail: jblood@bnl.gov Phone: (631) 344-3936

3.2.3 Proposals must be complete in all respects. Failure to respond or follow the instructions regarding the organization, content, layout, or format of the proposal may result in the Offeror’s proposal being deemed non-responsive. Proposals that are incomplete or partial in any material respect affecting the responsiveness of the proposal may not be considered. BSA reserves the right to postpone the date of submission, and to amend this request as it considers necessary. Proposals may be withdrawn by email request, at the address noted above, received prior to the time fixed for receipt of the proposal. Modifications to proposals previously submitted must be in written in the same number required in 3.2.2 above and received prior to the time fixed for receipt.

3.3 Explanation of Proposal Documents

Should an Offeror find any discrepancies in, or omissions from, any of the documents, or be in doubt as to the meaning of any document, it should immediately advise BSA in writing, or by email to jblood@bnl.gov, no later than five business days prior to the proposal due date in order to allow time for responses to be received by all prospective Offerors. Oral explanations or instructions given before the award of a contract are discouraged and will not be binding. Any information given to a prospective Offeror concerning this solicitation will be furnished to all other prospective Offerors as an amendment to the solicitation if that information is deemed necessary by BSA to submitting proposals or if the lack of it would be prejudicial to other prospective Offerors.

mailto:jblood@bnl.gov

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4.0 CONTENTS OF PROPOSAL

4.1 General Information

The proposal shall be concise and clear in every instance, and restricted to relevant information only. The response shall clearly and fully demonstrate the Offeror’s capability, knowledge, and experience with regard to the technical requirements described herein. Stating that the Offeror understands and will comply with the technical requirements is not sufficient, nor is a simple affirmative restatement of the requirements.

Similarly, phrases such as “standard procedures will be employed,” or “well-known techniques will be used,” without explanatory detail will be considered inadequate.

4.1.1 Disclosure of Proposals

Proposals provided to BSA in response to this RFP will not be disclosed except to appropriate BSA personnel and BSA contractor consultants involved in reviewing responses to this RFP, and/or U.S. Government personnel.

Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by BSA except for evaluation purposes shall:

(1) Mark the title page with the following legend:

“This proposal includes data that shall not be disclosed except to appropriate BSA personnel, its subcontractor consultants involved in reviewing responses to the RFP, and/or U.S. Government personnel and shall not be disclosed, in whole or in part, for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this Offeror as a result of/or in connection with the submission of this data, BSA shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit BSA’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]”;

and

(2) Mark each sheet of data it wishes to restrict with the following legend:

“Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.”

4.2 Technical Proposal – Volume 1

Provide one (1) electronic (e-mail) copy of the technical portion of your proposal and any amendments thereto. Do not include the Business Proposal in this volume. Volume 1 shall contain technical information only and shall be legible, clear, coherent, and individually tabbed (by section) in accordance with the sections noted below. Each proposal will be evaluated and scored in accordance with the associated categories as noted herein. Offerors must provide specific detailed descriptions and capabilities for the main and sub-categories which support how the Offeror plans to perform the SOW.

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4.2.1 Tab 1 – General Overall Summary

Tab 1 consists of an overall general summary on how the Offeror, including subcontractors, plans to achieve the design, manufacturing, delivery, testing, and installation of the NSLS-II Experimental Endstation Cabins. The Offeror must demonstrate extensive design, manufacturing, testing, and installation capabilities.

This is an overview and will not be point scored.

4.2.2 Tab 2 – SPECIFICATION AND SOW COMPLIANCE MATRICES

The Offeror shall provide a paragraph-by-paragraph compliance matrix for each section of the Technical Specification and Statement of Work that clearly shows the Offeror’s acceptance. A template is provided as example and for use by the offeror – see Enclosure

7. Offerors may choose to submit their own document that contains the elements outlined in this section.

• The Offeror shall list each section of the Technical Specification by number and explain how each area will be achieved.

• The Offeror shall list each section of the SOW by number and explain how each area will be achieved.

Any exceptions shall be clearly documented, and the Offeror shall provide a detailed explanation why the exception is being taken and any alternative recommendations.

4.2.3 Tab 3 – PRIOR EXPERIENCE AND PROJECT MANAGEMENT

Tab 3-A. Relevant Past Experience Identify how many years you have been in business manufacturing and installing enclosures similar to the effort being quoted.

Additionally, describe briefly and provide photographs of relevant experience and capabilities of the proposed team in the following areas:

• Identify the overall size of each delivered enclosure and the duration of each project.

• Identify all U.S. codes used in the design and construction for those projects installed in the U.S.

• Describe how the enclosures were manufactured, pre-tested, packaged, assembled, and transported to the installation site, and installed.

• Design, construction assembly and installation of modular cleanroom systems with high acoustic, vibrational, and temperature stability.

Tab 3-B. Project Management Describe how you plan to manage this project. Provide the name and a summary describing any subcontractors.

Tab 3-C. Customer References Provide three references for similar projects completed within the last five (5) years.

Tab 3-D. Safety Provide a description of your company’s health and safety program. Provide supporting documentation (OSHA 300 logs) on your company’s safety record-keeping program

Rev. 2.11 May 2017 Page 5 of 8 including safety and compliance records for the past three (3) years, by year, for both on-site and off-site work performed.

Describe and provide examples of work performed over the past three (3) years for the following:

• Where a Contractor Health and Safety Plan (HASP) was required.

• Where a Phase Hazard Analysis (Job Hazards Analysis) was required.

• Where a Rigging Plan was required.

Describe how your safety program addresses continuous self-improvement.

4.2.4 Tab 4 – MANUFACTURING AND INSTALLATION CAPABILITIES

(Including Subcontractors)

Tab 4-A. Manufacturing Plan Provide a manufacturing plan including a Gantt chart that identifies the type of resources, sub-contractors and sub-contracted components, required to support the project.

Tab 4-B. Manufacturing Capabilities Provide photographs of manufacturing facility showing manufacturing capabilities.

Tab 4-C. Installation Capabilities Describe how the panels (wall and roof) and doors are lifted and explain how this process assures integrity will be maintained.

Provide details about the planned installation and alignment approach, including all interfaces to the NSLS-II storage ring walls and experimental floor.

List all on-site processes to be performed at BNL. Categorize each process and describe each type of work that will be performed on site. Include information about safeguards to assure personnel safety.

4.2.5 Tab 5 - QUALITY ASSURANCE (QA)

Tab 5-A. Current quality system Describe the current quality system, provide a copy of the latest quality manual, and:

• Identify if it is ISO 9001 certified/registered and provide a copy of the certificate.

In addition, provide the ISO registrar’s website address, along with the name, title, telephone number and email address of a responsible person to contact.

• If not ISO 9001 certified/ registered but the company meets the requirements of ISO 9001, explain in detail how. Please supply quality manual.

Tab 5-B. Management’s Involvement in QA Program Describe management’s involvement in the Quality Assurance Program, including:

• Management review of audit results, corrective and preventative action data, and analysis of failure modes.

• Organizational chart showing Quality Assurance group and their link to management.

Tab 5-C. Manufacturing System/Procedures Describe the procedure for releasing work to the shop floor and provide a completed shop traveler that was used in a recent, similar project.

Tab 5-D. Supplier Quality Assurance

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Describe the Quality Assurance group’s role in the procurement process. Explain how applicable customer quality assurance requirements are flowed down to your suppliers and sub-tier suppliers.

Tab 5-E. Configuration Control Describe the configuration control system, including these major elements:

• Master file, where all released drawings are stored.

• Change control procedure for approval, incorporation and release of design changes.

• System for creation and control of parts lists and bills of material.

• Process for controlling shop floor travelers, and manufacturing and test procedures.

Tab 5-F: Calibration System Describe the calibration system for measuring and test Equipment, including but not limited to: equipment identification, calibration procedures, traceability of standards to national standards, calibration intervals, and recall system.

Tab 5-G: Procedures for Controlling Nonconforming Material Describe the procedure for controlling nonconforming material, including but not limited to: identification/tagging, segregation from the production area, documenting and reporting, Material Review Board (MRB) process, inspection and test after rework/repair, and corrective/preventive action.

4.3 Business / Price Proposal - Volume 2

Provide one (1) electronic (e-mail) copy of the business/price portion of your proposal and any amendments thereto. Do not include the Technical Proposal in this volume.

Volume 2 should be prepared simply and economically, be legible, clear, coherent, and individually tabbed in accordance with the sections noted below.

4.3.1 Tab A: Corporate Profile and Financial Capability

Provide a corporate profile of your organization. Include your three (3) most recent audited financial statements/yearly reports. Such reports for any parent organization shall also be included. If a joint venture is proposed, the above is required of all parties.

Also, in order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System For Award Management (SAM). It is suggested that registration be performed online at www.sam.gov prior to the submission date of this RFP. If you, in fact, have done so, provide a definitive statement herein that your firm has registered in the U. S.

Government supplier database entitled System For Award Management (SAM) at www.sam.gov.

4.3.2 Tab B: Draft Contract with Terms and Conditions

The Draft Contract with Terms and Conditions is provided in Enclosure (1). The Offeror shall clearly note its acceptance in full. The successful Offeror will be required to execute a Contract in accordance with the provisions of the Draft Contract. Any exceptions shall be noted accordingly, however, the Offeror shall not construe noted exceptions, if any, to be accepted by BSA.

4.3.3 Tab C: Price / Milestone Schedule

The Offeror shall provide pricing and milestone information in strict accordance with this http://www.sam.gov/ http://www.sam.gov/

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RFP. Any exceptions should be noted accordingly. All change/options, if offered, must be submitted as an alternate proposal in addition to the pricing requirements as stated in this RFP (Enclosure 6), however, the Offeror shall not construe noted exceptions, if any, to be accepted by BSA.

Note: Only pricing in U.S. dollars will be accepted.

4.3.4 Tab D: Delivery

The Offeror shall clearly note its acceptance in full of the proposed delivery schedule as set forth in the Enclosure 1, Draft Contract. Any exceptions shall be noted accordingly, however, the Offeror shall not construe noted exceptions, if any, to be accepted by BSA.

4.3.5 Tab E: Payment Terms and Freight (if applicable)

Payment terms shall be FOB (Free on Board) destination or “DAP” Delivered At Place, Brookhaven National Laboratory, Upton, Long Island, New York (Freight Prepaid) Net 10 (for small business) or 30 from acceptance, in accordance with an agreed-to milestone schedule.

The Offeror shall review and clearly note its acceptance in full. Any exceptions shall be noted accordingly

4.3.6 Tab F: Warranty

The offeror shall provide for a two-year warranty from final acceptance at BNL. Article 22 entitled “Warranty” is modified to reflect a two (2) year warranty. The contractor shall warranty the equipment against failure and defects for a period of two (2) years from delivery and final acceptance at BNL. Offerors shall annotate acceptance of the warranty term in this Tab.

5.0 PROCUREMENT TYPE, EVALUATION METHODOLOGY AND CRITERIA

5.1 Type of Procurement

This is a “Best Value” procurement. BSA intends to award a contract resulting from this solicitation to the responsive, responsible Offeror whose proposal represents the best value after evaluation in accordance with the factors, subfactors, and price as noted in this solicitation. The utilization of this procedure is expected to provide the greatest overall benefit to BSA. Best Value employs a trade-off process that permits award to other than the lowest priced offeror or to the highest technically rated offeror. The trade-off process associated with Best Value involves a comparative weighing of the evaluation factors and sub-factors identified in the RFP. Specifically, the trade-off process involves selecting the most advantageous offer based on an integrated assessment of both technical factors and price. Price will not be rated or scored but will be a significant factor in the Best Value analysis.

An award may be made without discussion or negotiation of proposals received;

therefore, proposals should be submitted on the most favorable terms which can be submitted in response to this request. BSA reserves the right to conduct pre-selection site visits to assess the Offerors’ capabilities, to hold fact-finding discussions, and/or to negotiate with any one or all of the Offerors on any aspect of this solicitation prior to making an award; or to make an award without further discussion or negotiation at any time during this process. BSA may request such supplementary information as determined sufficient, in the opinion of BSA, to assure that an Offeror’s technical competence, business and technical organization, facilities, and financial resources are adequate to successfully perform the contemplated work. BSA reserves the right to reject

Rev. 2.11 May 2017 Page 8 of 8 any or all proposals, or to accept any proposal. BSA will not be obligated to award all or any part of the work solicited, and in any event will not be responsible for the Offeror’s cost of proposal preparation or any other cost incurred in connection with this RFP.

5.2 Methodology and Basis of Award

5.2.1 Proposals will be initially evaluated on responsiveness to the RFP requirements in all aspects. Those offerors receiving an unacceptable rating for Specification and Statement of Work Compliance will not be evaluated further. The remaining technical factors will be point-scored in accordance with the criteria as set forth in Section 5.3 herein.

5.2.2 The basis of award will be best value utilizing the trade-off methodology, the Technical Factors, when combined, are more important than price.

5.3 Technical Evaluation Criteria

Each proposal will be evaluated based on how well it meets or exceeds the requirements of this RFP. The proposals will be evaluated in accordance with the following evaluation criteria, listed in order of importance, and more fully explained in Section 4 above:

1. Specification and Statement of Work Compliance (acceptable/unacceptable)

2. Prior Experience and Project Management (55 points)

3. Manufacturing and Installation Capabilities (35 points)

4. Quality Assurance (10 points)

Each Offeror’s strengths, weaknesses, and deficiencies will be addressed accordingly in each resultant technical evaluation.

6.0 PERFORMANCE AND FINANCIAL RESPONSIBILITY

It is understood that any contract resulting from this request shall be on the basis that the Offeror who undertakes the work represents and guarantees that it possesses the necessary skills, means of performance, and financial resources to complete the effort. Inability to perform, including loss of key personnel or facilities, will not excuse default.

7.0 CLOSURE

BSA believes the information contained herein is sufficient to permit you to prepare a complete and definitive proposal; however, should there be any questions, please contact the undersigned.

All questions must be submitted in writing via e-mail; replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors.

If for any reason you are unable to submit a proposal, kindly reply in writing and return this letter with all of the attachments.

Sincerely, Jayce Blood Subcontracts Manager

Enclosure 1 – BSA Draft Contract Enclosure 2 – AMS-Form-050 Enclosure 3 – Form W-8 Enclosure 4 – Form W-9 Enclosure 5 – Vendor ACH Authorization Form Enclosure 6 – Quotation Pricing Sheet Enclosure 7 – Compliance Matrix Template

7.0 CLOSURE