462034-event.pdf

Awarded To: KP Ventures Well Drilling & Pump Co. LLC

Awarded to the lowest responsive and responsible bidder

Wahweap Old Well Pull and Clean Fish Hatchery, well service, cleaning, pulling, pumps

Open 1/3/2018 1:00 PM MST Type Invitation for Bid

Close 1/17/2018 2:00 PM MST Number CN18151 Currency US Dollar

Sealed Until 1/17/2018 2:00 PM MST

Contacts

Cody Nelson codynelson@utah.gov

Phone +1 801-538-3141

Commodity Codes

Commodity Code Description

20110 Well drilling and operation equipment

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement UnitDepartment of Wildlife Resources

INVITATION FOR BIDS

Wahweap Old Well Pull and Clean

SOLICITATION #CN18151

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code.

If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide services to Old Well, services would include: Pull, cleaen, replace bowls and install a new pump panel.

This contract will result in one contract award to the lowest cost responsive and responsible bidder.

Closing date and time

The closing date and time for this sourcing event is 01/17/2018 02:00 PM Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Length of the Contract

The contract resulting from this IFB will be through the completion of the project

24 January 201824 January 2018 mailto:codynelson@utah.gov mailto:codynelson@utah.gov mailto:codynelson@utah.gov

Location

The project area is located in Kane County at the Wahweap State Fish Hatchery in Big Water Utah. Big Water is located 20 miles northwest of Page Arizona and is also 60 miles east from Kanab Utah (see map below).

The roads and well site are constructed of dirt and gravel. DWR has constructed and used these roads for several years. There will be no off road driving needed for the contractor's equipment.

1. Introduction The existing well is 12" in diameter and is 747' deep. The well has been altered since it was originally drilled in 1971. During the fall of 2011, the entire well was refurbished and re-cased (the original 1971 well log is attached). The upper 347' is a solid .375" steel casing and the bottom 400' is a 12" 100 slot SS wire wrap screen. During the refurbishing, the new 747' of 12" casing was placed into the original 16" casing and gravel was packed between the two. The pump assembly is an oil lubed system.

1.1 Background

Over the past 1.5 years the pump bowls have started to exhibit "Up Thrust"; this has increased drastically over the past 2 months allowing the pump to vibrate with great intensity when in operation. Along with the "Up Thrust'', this well pump assembly has not been pulled and the casing cleaned since fall 2011. The purpose of this project is to pull the existing pump assembly, clean the 747' of column pipe, document casing before and after cleaning with video, inspect the drive assembly, replace the pump bowls to run within a specific performance range, replace the out-of-date pump panel, and service the 100 HP vertical drive motor.

1.2 Scope ofWork

The pump assembly will need to be pulled and the upper 347' solid .375" steel casing and the bottom 400' of 12" 100 slot SS wire wrap screen cleaned and brushed thoroughly. Before cleaning, the contractor will need to provide a video log of the entire 747' for review/inspection by State Engineers. After the cleaning process is completed, the contractor will again provide a video log of the entire 747' for review/inspection by State Engineers.

The pump bowls were designed incorrectly when replaced in 2011. Since 2011 the bowls have had "Up Thrust", which has worsened over the years. The project will include new bowls that will run within a specific curve and performance range. The pump will need to pump 1,100 gpm at ground level and also pump 700 gpm to the water tank that sits 130 feet above ground level. Along with replacing the bowls, the drive assembly will need a thorough inspection and the upper bearing replaced in the bonnet/discharge head.

Elevations for the vertical turbine pump (Bowls) design parameters.

Well Head: 4,006'

Water Tank Bottom:

4,123' Water Tank Top:

4,139'

Lowest Pond: 3,961' Highest Pond: 3,995'

The current pump panel is out-of-date and a challenge to find parts for. This project will include a new pump panel that will meet or exceed the requirements to run the current 100 HP pump motor. The pump panel must include a Variable Frequency Drive option and be setup to fill the current water tank automatically with high and low water level sensors. The new pump panel must also be able to operate a

24 January 201824 January 2018 pump valve during start-up and shut-down. The new pump panel must also have the option to be operated manually. A new sonar water level sensor for the pump will need to be purchased and installed. The water level sensor must also operate in conjunction with the new pump panel and work with an artesian well. Along with the above requirements, the new pump panel must be vented with an exhaust fan for cooling. The Wahweap State Fish Hatchery has been working with Mat Player (801-243- 7848) at Delco Western in Salt Lake City, Utah for many years and would strongly recommend working with them on the new pump panel purchase and installation.

The current 100 HP vertical drive motor will need to be serviced. The service will include, but not be limited to, re-dipping the windings, new upper and lower bearings, cleaning, and turbine oil change. The closest location to the job site is Stewart Brothers Electric in Cedar City, Utah.

The existing well has a concrete pump house over the well, with a sky light located directly above the well in the roof. The contractor will have the ability to pull the pump assembly through the sky light to make all repairs.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and Division of Wildlife Services is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #CN18151 This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this

IFB.

Additional Information

Questions

All questions concerning this project must be submitted through Sciquest. Only questions submitted in writing through Sciquestwill be addressed. Only answers provided by Sciquest or issued via an authorized and properly issued addendum shall be the official position of the State.

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

• The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

• The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

• The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

• The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments Section.

5. The Scope of Work has been attached to this IFB. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids.

Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Changing your Time Zone

3. Terms and Conditions for Goods and Services (Purchase Orders)

4. Attachment B Scope of Work

5. Attachment C Cost Sheet

6. Attachment D Pictures

7. Attachment E Documents

Questions Required Questions

1. Acceptance of Prerequisites

1.1.

Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

If yes, Bidder must provide a statement regarding its debarment or suspension.

1.2.

Is Bidder an employee of the State of Utah?

If yes, then Offeror must submit an external employment form signed by Offerors manager at the State of Utah.

24 January 201824 January 2018 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/462034-349604152confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1579887071&Signature=5FUa2026joY1Da8Dpdwe8jo7a6s%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/462034-349604152confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1579887071&Signature=5FUa2026joY1Da8Dpdwe8jo7a6s%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/462034-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1579887071&Signature=r4gE3h9k7TxgBe9G3XT2E%2FYh3IM%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/462034-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1579887071&Signature=r4gE3h9k7TxgBe9G3XT2E%2FYh3IM%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/462034-580875131TermsPOGoodsServices-1-1.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1579887071&Signature=xlkH7WZybSdEY4XR7OguVYATDB8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/462034-580875131TermsPOGoodsServices-1-1.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1579887071&Signature=xlkH7WZybSdEY4XR7OguVYATDB8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/462034-601812263Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1579887071&Signature=x6MQeSSMtu7E2HdtIPXh1KTFjd8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/462034-601812263Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1579887071&Signature=x6MQeSSMtu7E2HdtIPXh1KTFjd8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/462034-601812530Attachment%20C%20Cost%20Sheet.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1579887071&Signature=Y0HlvdtY5CIiMTQZl4WY6QGsu3E%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/462034-601812530Attachment%20C%20Cost%20Sheet.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1579887071&Signature=Y0HlvdtY5CIiMTQZl4WY6QGsu3E%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/462034-601813216Attachment%20D%20pictures.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1579887071&Signature=CZtYv7X8rNsXlosYPrjqRYkoqIo%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/462034-601813216Attachment%20D%20pictures.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1579887071&Signature=CZtYv7X8rNsXlosYPrjqRYkoqIo%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/462034-601813318Attachment%20E%20original%20well%20documents.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1579887071&Signature=o%2FP9mFmNowtQgPcbXCXi8iUpMDo%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/462034-601813318Attachment%20E%20original%20well%20documents.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1579887071&Signature=o%2FP9mFmNowtQgPcbXCXi8iUpMDo%3D

1.3.

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into.

Licenses must be maintained throughout the entire contract period.

Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.4.

Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.5. Does Bidder have an outstanding tax lien in the State of Utah? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.6. Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

2. Vendor Information

2.1. Please provide your firm's legal company name.

2.2. Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3. Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4. Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5. Please provide your firm's State of Utah Sales Tax ID Number.

If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6. Identify your firm's type of business.

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

There are no Items added to this event.