4608-20260918085601 HCSDBE.pdf

ADVERTISED BID NO.: 26.27.11 Courtyard Artificial Turf and Drainage Installation

Legal Notice

The Harrison County School District (HCSD) Board of Education will accept sealed bid proposals for the installation of artificial turf and drainage system in the courtyard at Harrison Central High School, 15600 School Road, Gulfport, Mississippi 39503.

All proposals must be submitted to the Office of the Superintendent of Education, 11072 Highway 49, Gulfport, MS 39503, no later than [10:00 AM] on [10/19/26]. Please mark "Bid - [26.27.11 Courtyard Artificial Turf and Drainage Installation] on the exterior of the sealed envelope or package.

Official bid documents may be downloaded from the HCSD website located at https://www.harrison.k12.ms.us/purchasing. Bid packets with complete specifications may also be obtained from the Office of the Superintendent. Telephone inquiries may be directed to Jason King or Dr. Michael Weaver at [228-539-6500].

The Harrison County School District Board of Education reserves the right to accept or reject any or all bids, to waive informalities or irregularities, and to award the bid in the best interest of the District.

All bids are subject to available local, state, and/or federal appropriations.

Mr. William Bentz, Superintendent Harrison County School District

DATES OF PUBLICATION

[9/20/26] [9/27/26]

BID CALENDAR – Construction/Capital Improvement

Bid Publication #1

Sun. Sept. 20, 2026

Bid Publication #2 Sun. Sept. 27, 2026

Sealed Proposals Due (10 AM) at HCSD Admin Offices, 11072 Hwy. 49 Gulfport, MS 3

Mon. Oct. 19, 2026

Recommendation to the HCSD School Board Mon. Oct. 26, 2026

Notification of Bid Award Tues. Oct. 27, 2026 https://www.harrison.k12.ms.us/purchasing

PROPOSAL FORM

Delivery of Bids: The District will accept proposals until [10:00 AM] on [10/19/26] at the Office of the Superintendent, 11072 Highway 49, Gulfport, MS 39503. The bid number and project title must appear on the exterior of each sealed package.

Bid Protest Process: The HCSD Protest Procedure outlines the process by which any party who is aggrieved in a procurement process may file a formal protest. HCSD makes every effort to conduct fair and open procurements and to be proactive in responding to any vendor concerns throughout the process. Vendors are urged to contact the designated HCSD project manager for the procurement as soon as an issue or concern is noted. HCSD will make every effort to evaluate the concern and respond appropriately without requiring the vendor to file a formal protest. Before filing a protest, vendors are strongly encouraged to meet with HCSD staff to review HCSD process documentation for the relevant procurement. Vendors are required to attend a Post Procurement Review before filing a formal protest of any contract award.

Bid Withdrawal: No bid may be withdrawn for a period of thirty (30) days following the scheduled bid opening date.

Right to Reject Bids: The District reserves the right to reject any or all bids, in whole or in part, and to waive informalities or irregularities.

Subject to Appropriation: Any award is subject to the availability and appropriation of funds.

Term of Contract: The contract will begin upon Board approval and issuance of a notice to proceed and will continue through final acceptance, warranty obligations, and completion of all closeout requirements.

Online Bidding: Online bidding is available through Central Bidding at https://www.centralauctionhouse.com/main.php.

Acceptable Submission Formats: Bidders may submit proposals in person, by U.S. Mail or delivery service, or through the Central Bidding platform. Faxed or emailed bids will not be accepted.

Site Examination: Bidders are responsible for examining the courtyard, access routes, drainage conditions, utilities, existing improvements, and all other conditions that may affect the work. A site visit is [RECOMMENDED] and may be scheduled with Mr. Jason King or Dr. Michael Weaver at 228-539-

SPECIFICATIONS

Purpose

The purpose of this Invitation for Bid is to obtain firm, competitive pricing from a qualified contractor to furnish all labor, supervision, equipment, materials, transportation, permits, disposal, and incidentals required to install a complete artificial turf and drainage system in the designated Harrison Central High School courtyard.

Project Basis

• Approximate project area: 10,000 square feet. Bidders must verify all quantities and field dimensions before submitting a bid.

• Turf basis of design: STR or approved equal.

• Color: Field/Apple or District-approved equivalent.

• Nominal pile height: 1 inch.

• Target construction duration: 30 calendar days, weather permitting, after notice to proceed and material availability.

General Scope of Work

1. Coordinate work with District representatives and protect occupied school facilities, pedestrians, finishes, landscaping, utilities, and adjacent improvements.

2. Remove and legally dispose of existing grass, vegetation, unsuitable soil, and debris within the designated work area.

3. Excavate and grade the area as required for positive drainage, stable base construction, and final turf elevations.

4. Install the complete drainage system, aggregate base, weed barrier where applicable, artificial turf, seams, edges, anchors, infill if required by the proposed system, and all accessories.

5. Clean the site, repair damage caused by the work, and haul away all construction debris before final acceptance.

DETAILED TECHNICAL REQUIREMENTS

A. Drainage and Subgrade Preparation

• Remove unsuitable material as required to establish the designed grades and a stable installation surface.

• Excavate drainage trenches to the depth and grade required for a fully functioning system.

• Furnish and install properly sized perforated drainage pipe, fittings, connections, cleanouts, filter fabric, and other components required by the proposed design.

• Place drainage rock or gravel around and above piping in accordance with the manufacturer's recommendations and accepted construction practice.

• Connect the system to a District-approved discharge point, daylight outlet, catch basin, or existing drainage system, as applicable. The bidder shall identify the proposed discharge method in its response.

• Establish positive drainage flow away from buildings and structures and prevent standing water beneath or adjacent to the turf system.

• Backfill and compact trenches and subgrade in controlled lifts. Restore surfaces to the proper elevation for the aggregate base and turf system.

• The successful bidder is responsible for utility locating, protection of existing utilities, and coordination of any required permits or inspections.

B. Aggregate Base

• Provide and compact an appropriate crushed aggregate base of sufficient type and thickness to support the turf system and promote drainage.

• Grade and compact the base to a smooth, uniform, stable surface without depressions, soft areas, abrupt changes, or protrusions.

• State proposed aggregate type, compacted thickness, compaction standard, and testing method in the bid response.

DETAILED TECHNICAL REQUIREMENTS - CONTINUED

C. Artificial Turf System

• Furnish a new, premium, commercial-grade artificial turf product suitable for a high-use K-12 school courtyard.

• The proposed product shall be STR, Field/Apple color, 1-inch nominal pile height, or an approved equal that meets or exceeds the basis-of-design performance.

• Install a weed barrier where recommended by the turf manufacturer or required by site conditions.

• Lay turf to minimize visible seams and directional variation. Cut, seam, fit, and finish neatly around edges, drains, structures, utilities, and existing features.

• Secure turf using manufacturer-approved staples, nails, perimeter anchoring, adhesives, seaming materials, and accessories appropriate for the site.

• Provide infill, if required, at the manufacturer's recommended rate and brush the completed surface for uniform appearance and performance.

• Finished turf shall be free of wrinkles, loose edges, open seams, trip hazards, ponding, and visible installation defects.

D. Submittals and Closeout

• Product data, color sample, warranty documentation, installation instructions, drainage layout, and proposed construction schedule.

• Written description of the proposed base, drainage components, discharge location, turf system, anchoring, seam method, and maintenance requirements.

• Manufacturer certification that the installed system is eligible for the stated warranty.

• Care and maintenance instructions, as-built drainage information, and warranties at project closeout.

E. Warranty

• State all manufacturer and contractor warranties, exclusions, claim procedures, and response times.

The contractor shall provide at least a one-year workmanship warranty unless a longer period is offered on the Bid Form.

BIDDER REQUIREMENTS AND CONDITIONS

Minimum Qualifications

• Be properly licensed and in good standing with applicable local, state, and federal authorities.

• Demonstrate successful experience installing comparable artificial turf and drainage projects.

• Provide at least three references for projects of similar scope completed within the last five years.

• Maintain insurance, bonding, workers' compensation, and all licenses required by the bid documents and applicable law.

Required Narrative

• Project approach and sequence of work.

• Proposed drainage design and discharge method.

• Product and material specifications, including any requested substitutions.

• Project schedule, staffing, site access needs, school-operation impacts, and safety controls.

• Warranty and post-installation service process.

Selection and Award

Award will be made to the lowest and best responsive and responsible bidder whose proposal meets the specifications and is determined to be in the District's best interest. The District may verify references, request clarification, reject nonconforming products, and consider bidder responsibility, schedule, warranty, and demonstrated ability to complete the work.

Unforeseen Conditions and Changes

The bid shall include all work reasonably inferable from the documents and a prudent site examination.

No additional compensation will be allowed without a written change order approved by the District before the extra work begins. Bidders shall separately state any assumptions or exclusions in their proposal.

Legal Compliance

The successful contractor shall comply with all applicable ordinances, codes, laws, regulations, permits, licensing requirements, safety requirements, and tax obligations.

Employment Eligibility Verification (Form I-9 and E-Verify) The contractor and every subcontractor, regardless of tier, shall comply with all applicable federal employment-eligibility verification requirements, including completion and retention of Form I-9, and with the Mississippi Employment Protection Act, Miss. Code Ann. Section 71-11-3. Before entering into or performing work under the contract, the contractor and each subcontractor shall be registered with and participate in the U.S. Department of Homeland Security's E-Verify program and shall use E-Verify to confirm the federal employment-authorization status of all newly hired employees as required by law and applicable E-Verify program rules. The contractor shall provide proof of enrollment and participation upon request and shall obtain and retain equivalent certifications from all subcontractors. Failure to comply constitutes a material breach and may result in rejection of the bid, withholding of payment, termination or cancellation of the contract, recovery of additional costs, and any other remedy available to the District or provided by law.

CERTIFICATION OF ACCEPTANCE OF BID CONDITIONS

This is to certify that the undersigned bidder accepts the conditions of this official bid process in submitting a sealed, competitive bid for the work described in the specifications and related bid documents.

Name of Firm: ______________________________________________

Authorized Signature: ______________________________________________

Printed Name: ______________________________________________

Title: ______________________________________________

Date: ______________________________________________

The undersigned further certifies that the proposal is complete, accurate, and submitted without collusion, and that the signer is authorized to bind the bidder.

PROPOSAL

Board of Education Harrison County School District 11072 Highway 49 Gulfport, MS 39503

School Board Members:

We propose to furnish and deliver all labor, supervision, equipment, materials, permits, transportation, disposal, and incidentals required for the Harrison Central High School courtyard artificial turf and drainage installation in accordance with the bid documents and our submitted proposal.

We agree that our pricing will remain firm for thirty (30) days after the bid opening and that we will not request permission to withdraw the bid after bids have been publicly opened.

We understand that this proposal consists of the Legal Notice, Proposal Form, Specifications, Conditions, Bid Form, certifications, addenda, and all attachments. We understand that failure to sign required forms or acknowledge addenda may cause the bid to be considered incomplete or nonresponsive.

Firm: ______________________________________

Address: ______________________________________

City/State/Zip: ______________________________________

Telephone: ______________________________________

Email: ______________________________________

Mississippi Contractor License No.: ______________________________________

UEI (if applicable): ______________________________________

Authorized Signature: ______________________________________

Printed Name: ______________________________________

Title: ______________________________________

Date: ______________________________________

BID FORM

ITEM AMOUNT

Mobilization, layout, protection, and project administration $__________

Removal and disposal of grass, vegetation, soil, and debris $__________

Drainage system - complete $__________

Subgrade preparation and compacted aggregate base $__________

Artificial turf system - materials and installation $__________

Edges, seams, anchoring, infill, and accessories $__________

Cleanup, restoration, and closeout $__________

Permits, fees, bonds, shipping, and all other costs $__________

TOTAL BASE BID $__________

The total base bid must equal the sum of all itemized amounts. Attach a detailed schedule of values if additional breakdown is needed. Enter "N/A" for an item not separately priced; do not leave required fields blank.

Proposed calendar days to substantial completion: ____________________________

Turf manufacturer/product: __________________________________

Manufacturer warranty term: __________________________________

Contractor workmanship warranty term: _________________________

Name of Company

Name (printed)

Signature Date

Superintendent's Signature Date

School Board President's Signature Date

ANTI-LOBBYING CERTIFICATION

Disclosure Regarding Payments to Influence Certain Federal Transactions

Date: ____________________

The undersigned certifies, to the best of his or her knowledge and belief, that:

(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding, extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

(2) If funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any such person in connection with this transaction, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying, in accordance with its instructions.

(3) The undersigned shall require that the language of this certification be included in award documents for all subawards at all tiers and that all subrecipients certify and disclose accordingly. This certification is a material representation of fact and a prerequisite imposed by 31 U.S.C. Section 1352.

Firm: ______________________________________________

Signature: ______________________________________________

Printed Name: ______________________________________________

Title: ______________________________________________

FEDERAL DEBARMENT AND SUSPENSION CERTIFICATION

The prospective primary participant certifies, to the best of its knowledge and belief, that it and its principals:

• Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency.

• Have not, within the three-year period preceding this bid, been convicted of or had a civil judgment rendered against them for fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction; violation of antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, false statements, or receipt of stolen property.

• Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity with commission of any of the offenses described above.

• Have not, within the three-year period preceding this bid, had one or more public transactions terminated for cause or default.

If the bidder is unable to certify any statement above, it shall attach a complete explanation to this proposal.

Firm: ______________________________________________

UEI Number: ______________________________________________

Signature: ______________________________________________

Printed Name: ______________________________________________

Date: ______________________________________________

E-VERIFY AND EMPLOYMENT ELIGIBILITY CERTIFICATION

The undersigned bidder certifies, to the best of its knowledge and belief, that:

(1) The bidder is registered with and participates in the U.S. Department of Homeland Security's E-Verify program and will remain in compliance throughout the term of any resulting contract.

(2) The bidder will complete and retain Form I-9 as required by federal law and will use E-Verify to verify the federal employment-authorization status of all newly hired employees as required by the Mississippi Employment Protection Act, Miss. Code Ann. Section 71-11-3, and applicable federal E-Verify program rules.

(3) The bidder will not knowingly employ, hire, or continue to employ an unauthorized worker in connection with the work covered by this bid.

(4) Before permitting any subcontractor to perform work, the bidder will require the subcontractor, regardless of tier, to certify that it is registered with and participates in E-Verify and will comply with all applicable federal and Mississippi employment-verification requirements.

(5) Upon request, the bidder will provide the District reasonable documentation of its E-Verify enrollment and participation and the certifications obtained from its subcontractors, subject to applicable privacy and record-protection requirements.

The bidder understands that a false certification or failure to comply may constitute a material breach and may result in rejection, termination or cancellation, recovery of costs, and other remedies authorized by the bid documents or law.

Firm: ______________________________________________

E-Verify Company ID Number: ______________________________

Date Enrolled in E-Verify: ______________________________

Authorized Signature: ______________________________________________

Printed Name: ______________________________________________

Date: ______________________________________________

CONFLICT OF INTEREST CERTIFICATION

Date: ____________________

The undersigned certifies that, to the best of his or her knowledge (check one):

____ There is no officer or employee of the Harrison County School Board who has, or whose relative has, a substantial interest in any contract resulting from this request.

OR

____ The names of all public officers or employees of the Harrison County School Board who have, or whose relatives have, a substantial interest in any contract resulting from this request, and the nature of each substantial interest, are listed below or attached.

Firm: ______________________________________________

Signature: ______________________________________________

Printed Name: ______________________________________________

Title: ______________________________________________

ADDENDA ACKNOWLEDGMENT

The bidder acknowledges receipt of the following addenda:

Addendum No. 1: ____________________ Date received: ____________________

Addendum No. 2: ____________________ Date received: ____________________

Addendum No. 3: ____________________ Date received: ____________________

Addendum No. 4: ____________________ Date received: ____________________