46-DNCR-26-2116 IFB Addendum 1 Responses to Vendor Questions.pdf
PDF 179 KB Posted
- Solicitation number
- Doc1672306159
- Issued by
- Lincoln County, North Carolina
About this file
This is a North Carolina Solicitation Addendum from the Department of Natural and Cultural Resources for an HVAC Replacement project at the CSS Neuse Civil War Museum. The solicitation (Number 46-DNCR-26-2116 IFB) seeks to replace HVAC units with specific American Standard Precedent Packaged Rooftop HVAC Units, including one 10-ton unit and two 7.5-ton units. The solicitation opening date is September 4, 2025, at 2:00 PM ET, with the contract term running from the date of final execution until October 31, 2025.
The addendum provides critical clarifications for potential vendors, explicitly stating that only American Standard units will be accepted and detailing specific requirements for equipment components such as economizers, humidity control units, and circuit configurations. The procurement will be awarded based on the lowest responsive bid that meets all specifications, with additional considerations for past performance, references, and financial documents. Vendors must possess a current HVAC License from the North Carolina State Board of Examiners of Plumbing, Heating and Fire Sprinkler Contractors and are not required to provide electrical licensing, temporary cooling/heating, air balancing, or repairs to non-work humidifiers.
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| File | Type | Posted |
|---|---|---|
| 46-DNCR-26-2116 IFB HVAC Replacement for CSS Neuse Civil War Museum.pdf |
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Text version
North Carolina Solicitation Addendum Version Date: 11/2021
Page | 1
SOLCITATION ADDENDUM
FAILURE TO RETURN THIS ADDENDUM MAY SUBJECT YOUR RESPONSE TO
REJECTION.
1. The following are questions received about the Solicitation and the State’s response to those questions:
Question # Document Section Vendor Question State’s Response 1 Section 4.2 Brand
Specific and Items
5.1.1 and 5.1.2
Can we use Trane equipment? No. The (1) 10-ton American Standard Precedent Packaged Rooftop HVAC Unit Model YHK120A3S0L00 and two (2) newly manufactured 7.5-ton American Standard Precedent Packaged Rooftop HVAC Unit Model YHK090A3S0L00 are brand specific. Please see Section 4.2 and Items 5.1.1 and 5.1.2.
2 Section 5.1 Specifications
Are we reusing thermostats and sensors?
Yes.
3 Section 5.1 Specifications
Can you clarify? “Include fresh air economizers for all RTUs.”
Economizers like the ones on the unit now or Trane economizers with enthalpy control?
Vendors are required to provide economizers which are identical to the economizers on the existing units.
4 Item 5.1.3 Can you clarify? “Include humidity control units for all RTUs.” Humidify or dehumidify? The existing units by the model number have dehumidification in the unit.
Vendors are required to include control units that are identical to the control units on the existing units.
Issuing Agency: Department of Natural and Cultural Resources Solicitation Number: 46-DNCR-26-2116 IFB Solicitation Description: HVAC Replacement for CSS Neuse Civil War Museum Solicitation Opening Date and Time:
September 4, 2025, at 2:00 PM ET
Addendum Number: 1 Addendum Date: August 28, 2025 Purchasing Agent: Dwayne Alston
SOLICITATION NUMBER: Error! Reference source not found.
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North Carolina Solicitation Addendum
Page | 2
5 Section 4.2 Brand
Specific and Items
5.1.1 and 5.1.2
Are we allowed to submit other brands other than American Standard as long are they equal or better specifications?
No. The (1) 10-ton American Standard Precedent Packaged Rooftop HVAC Unit Model YHK120A3S0L00 and two (2) newly manufactured 7.5-ton American Standard Precedent Packaged Rooftop HVAC Unit Model YHK090A3S0L00 are brand specific. Please see Section 4.2 and Items 5.1.1 and 5.1.2.
6 Section 5.1 Specifications
Are we responsible for replacing the humidifiers inside?
No. They are not part of the HVAC system.
7 Section 3.1 Method of Award
Does the lowest bid win? All responsive bids will be reviewed, and an award or awards will be based on the responsive bid(s) offering the lowest price that meets the specifications provided herein, to include any required verifications set out here in such as but not limited to past performance, references, and financial documents. Please see Section 3.1.
8 Sections 1.0 Purpose and Background and
4.10 Electrical
Code Compliance
Is this a state job? If so, will state inspectors inspect this job?
Yes. Yes. Please see Sections
1.0 Purpose and Background
and 4.10 Electrical Code Compliance.
9 Section 5.1 Specifications
Does the humidifier need to be quoted? If so, what brand?
No. They are not part of the HVAC system.
10 Section 5.1 Specifications
Does the bid need to include thermostats and sensors?
No.
11 Section 5.1 Specifications
Plans state recovery wheel and reheat coil. Do we need both?
No. Those items are not on the current HVAC units.
12 Section 5.1 Specifications
Plans show dual HVAC circuit. Can it be single if option needs to be?
No. It needs to be a dual HVAC circuit.
13 Section 4.2 Brand Specific and Items
5.1.1 and 5.1.2
Should the unit be Trane or American Standard?
American Standard. The (1) 10-ton American Standard Precedent Packaged Rooftop HVAC Unit Model YHK120A3S0L00 and two (2) newly manufactured 7.5-ton American Standard Precedent Packaged Rooftop HVAC Unit Model YHK090A3S0L00 are brand specific. Please see Section 4.2 and Items 5.1.1 and 5.1.2.
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14 Section 4.4 License Do you need an electrical license #? No. Vendors are required to possess a current HVAC License from North Carolina State Board of Examiners of Plumbing, Heating and Fire Sprinkler Contractors and hold the License throughout the term of the contract. Please see Section 4.4 License.
15 Section 5.1 Specifications
So, are we supposed to be quoting regular Gas packs or Gas packs with Hot Gas Reheat? Seems there was some confusion yesterday in the meeting.
Regular gas packs which are identical to the gas packs on the existing units are required.
16 Section 5.1 Specifications
Do we need to supply recovery heat?
No.
17 Section 5.1 Specifications
Are we liable or need to repair non-work humidifiers?
No.
18 Section 5.1 Specifications
Do they want humidity control in the
RTU?
No.
19 Section 5.1 Specifications
Do we need to provide temporary cooling/heating during the project?
No.
20 Section 5.1 Specifications
Will we need to air balance the space?
No.
21 Section 1.1 Contract Term
What is the anticipated start date? The Contract shall begin on the date of final Contract execution (the “Effective Date”) and end October 31, 2025. Please see Section 1.1 Contract Term.
Check ONLY ONE of the following options and return one properly executed copy of this Addendum prior to the Solicitation opening time and date.
☐ A response was submitted prior to this Addendum. An updated response has been submitted to address the changes resulting from this Addendum.
☐ A response was submitted prior to this Addendum. NO CHANGES have resulted from this Addendum.
☐ A response was not submitted prior to this Addendum. ANY CHANGES resulting from this Addendum are included in our response.
ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME
Authorized Signature Date
Printed Name Title
SOLCITATION ADDENDUM
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