Las_Vegas_TAPS._FY_2018._RFQIIRev._Attach_I._Quotation_Response_Form_Posted._02.22.2018._worddocx..docx
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- Solicitation number
- 45310018Q0011
- Issued by
-
Equal Employment Opportunity Commission
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ATTACHMENT I: RESPONSE QUOTATION FORM (MS WORD FORMAT): TO BE COMPLETED BY QUOTER.
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U.S. Equal Employment Opportunity Commission ATTACHMENT EEOC Training Institute EEOC Los Angeles District Office
(TO BE COMPLETED/SUBMITTED BY QUOTER)
Quotation – Response to Solicitation (RFQ) No.: 45310018Q0011 Facility to Host the 2018 EEOC Las Vegas Two-Day EEOC Technical Assistance Seminar
Submission Date: _____________________________
Anticipated Award Date: _____________________________
Solicitation Response Submitted by:
Hotel/Training Facility: ______________________________
DUNS # ______________________________
Tax Identification Number ______________________________
Systems for Award Management (SAM) Expiration Date ______________________________
Name of Contact Person Authorized to Sign Quotation ______________________________
Contact Person’s Title ______________________________
Contact’s Phone Number ______________________________
Contact’s Email ______________________________
Contact’s Fax Number ______________________________
Street Address ______________________________
City/State Zip ______________________________
AVAILABLE DATES FOR EVENT:
FY 2018 (QUOTER MUST CHECK AT LEAST ONE AVAILABLE DATE TO BE CONSIDERED FOR AN AWARD)
| Available Dates | (Please indicate below) | |||
| First Choice: | September 11-12, 2018 | Yes (___) No (_____) | ||
| Second Choice: | September 12–13, 2018 | Yes (___) No (_____) | ||
| Third Choice: | September 18-19, 2018 | Yes (___) No (_____) | ||
| Fourth Choice: | September 19-20, 2018 | Yes (___) No (_____) |
1. CONFERENCE SPACE
(Contract Line Item Number (CLIN 0001)
ITEM NO.
(a)
SUPPLIES/SERVICES
(b)
QUANTITY
REQUESTED
(c)
UNIT
(d)
UNIT
PRICE
(e)
AMOUNT
(f)
| 1 |
| Description: CONFERENCE SPACE (CLIN 0001): |
- Large Conference Room with a 250 person seating capacity, classroom style from 7:00 a.m. to 5:00 p.m. PDT. Stage no more than 24” high with ramp at no more than 8.3% rise ratio.
[1]
- Large Conference Room for luncheon with 250 person seating capacity in rounds from 11:45AM to 1:15PM PDT.
[1]
- Smaller Conference rooms with 100 person seating capacity classroom style for breakout sessions from 8:30AM to 5:00PM PDT.
[2]
- Service Fee _____(%)
- Tax ________ % [If applicable]
| $ |
| $ |
Total Meeting Room Cost For Two Day(s)
Provide descriptions (maps of conference rooms, facility pictures, space dimensions, and seating capacity charts) of available meeting rooms for plenary, lunch, and breakout sessions.
(Note: As appropriate may want to include the following.)
Provide the number of hours or time period meeting space is available for setup beginning at 6:00 pm PDT, the night before the event. ______________________________
2. AUDIO VISUAL (CLIN 0002)
ITEM NO.
(a)
SUPPLIES/SERVICES
(b)
QUANTITY
REQUESTED
(c)
UNIT
(d)
UNIT
PRICE
(e)
AMOUNT
(f)
| 2 |
| AUDIO VISUAL (CLIN 0002) |
Start Date: End Date:
Plenary Room
| - 10’ x10’ Screen |
| [2] |
| $ |
| $ |
| Podium with wired mike |
| [1] |
| $ |
| $ |
Cordless Handheld Microphone [3]
| $ |
| $ |
| Wired Microphone |
| [2] |
| $ |
| $ |
Mixer with sufficient tracks to amplify, simultaneously, up to [2] speakers and the audio track of a DVD or sound recording [1]
| $ |
| $ |
AV Package
Lunch Room Podium with Wired Mike
[2]
[1]
| $ |
| $ |
Breakout Rooms ‘8 x ‘8 screen
[2]
| $ |
| $ |
| Wireless Handheld Mikes |
| [2] |
| $ |
| $ |
| Wired microphones |
| [2] |
| $ |
| $ |
| AV Package |
| [2] |
| $ |
| $ |
Service Fee _____(%)
| $ |
| $ |
Tax ________ % [If applicable]
| $ |
| $ |
Technical Assistance
Total Audio- Visual Costs
3. FOOD AND BEVERAGE (CLIN 0003)
Anticipated attendees each day 200.
A. Continental Breakfast with assorted pastries,
| breakfast breads, bagels and cream cheese. | ||
| sliced fresh fruit and yogurt, freshly brewed | ||
| coffee, decaffeinated coffee, tea, hot water and | ||
| assorted fruit juices | ||
| 7:00 to 8:30 a.m. PDT – Per Person. | ______________________________ |
| B. | Refresher Coffee/water at Break | |
| 10:15a.m. to 10:45 a.m. PDT – Per Person | ______________________________ |
C. Hot Plated Lunch 11:45a.m. -1:15 p.m. PDT (chicken or comparable entree, seasonal vegetables, a starch, coffee, tea, and dessert) - Per Person ______________________________
D. Afternoon Break with soft drinks/water and cookies/brownies/fruit. 2:15 p.m. – 2:45 p.m. PDT
- Per Person _____________________________
Total Per Person Rate for A-D _____________________________
Service Fee (percentage) _____________________________
Taxes, if applicable (percentage) ____________________________
Total Per Person Rate with Service and Taxes (if applicable) _____________________________
Total Food and Beverage for Anticipated Number of Persons for two days (200 attendees/day) with service and tax (if appropriate) _____________________________
All-Day Meal Package (per person rate) _____________________________
All-Day Meal Package (per person rate with service and taxes, if applicable) _____________________________
All Day Meal Package for Anticipated Number of Persons for two days (200 attendees/day), with service and tax (if appropriate) ____________________________
(Attach copies of continental breakfast, lunch, afternoon break, beverage, and all-day meal package options with prices per person.)
TOTAL AMOUNT OF SOLICITATION RESPONSE FOR CLIN 0001, 0002, AND 0003.
4. OTHER REQUIREMENTS
a. Parking Rates at venue: _____________________________
b. Parking Availability for up to 250 attendees per day at venue _____________________________
c. Lodging:
Type of Room _____________________________
Per Person Per Night Rate _____________________________
Number of Rooms to be held at this rate ______________________________
Last date rate will be guaranteed _____________________________
5. PAST PERFORMANCE REFERENCES
Please provide:
1. Name and address of government agency or other non-government client
2. Name, title, email and telephone number of Contracting Officer, or other point of contact
3. Name, title, email and telephone number of client’s program manager, if applicable
4. Contract number, period of performance, and total dollar value of contract; and
5. Description of services provided.
Provide size (# attendees), and length of event held and a general description of facility space, AV and food/beverage service provided.
1.
2.
3.
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