453 60 05 Stainless Steel Salt Conveyor September 2019.docx

Specification No. 453-60-05

Specification No. 453-60-05 Questionnaire for a Portable, Stainless Steel, PTO-Driven, Belt Conveyor State of Illinois Department of Transportation Bureau of Business Services Specifications and Questionnaire for a Portable, Stainless Steel, PTO-Driven, Belt Conveyor September 2019 This specification and questionnaire covers a stainless steel, PTO-Driven, portable, belt conveyor. The conveyor will be used by the Department of Transportation at various operations locations for the stockpiling of salt and salt mixtures.

Each bidder shall submit with their bid two sets of descriptive literature and specifications describing all the equipment proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

Bidders must submit with their bid written proof of the following:

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the questionnaire for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available to the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or subcontractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark YES and explain with a short comment on how it exceeds

Specified requirements:

The conveyor shall be approximately 70’ in length measured from the center of the head roller to the center of the tail roller.

The conveyor belt shall have a minimum width of 24”.

The conveyor shall be rated for 300 tons per hour based on salt @ 70 lb./cu. ft. and a conveyor incline of 32.

Maximum transport height shall be 13’-6”.

Maximum transport length shall be approximately 75’-0”.

The conveyor shall be capable of being safely towed at speeds of 50 MPH.

The conveyor shall be capable of being raised to an operating height of 35’.

UHMW slider pads shall be used in lieu of rollers.

Complies: |_| Yes |_| No The return idlers shall be PVC with stainless steel shaft, bearings and stainless steel mounting bracket.

Complies: |_| Yes |_| No All stainless steel parts shall be 304 stainless steel and require no finish painting.

Complies: |_| Yes |_| No The conveyor framing including drive and take-up shall be stainless steel in thickness as recommended by the manufacturer.

Complies: |_| Yes |_| No The transport undercarriage shall be composed of stainless steel.

Complies: |_| Yes |_| No

The belt shall be covered with stainless steel dust cover from the hopper to discharge.

Complies: |_| Yes |_| No Drive system:

The power source for the conveyor and charging hopper shall be a minimum 540 RPM PTO utilizing a tractor as a power source.

Complies: |_| Yes |_| No The belt speed shall be approximately 1200 ft. per minute or as required to cast salt 12’ to 14’ beyond the end of the conveyor.

The drive roller shall be neoprene or rubber slide lag covered 10” in diameter x 25”.

The tail roller shall be 8” in diameter and 25” wide with a four (4) bolt bearing.

The head roller shall be 8” in diameter and 25” wide with a four (4) bolt bearing.

Stainless steel grease tube to allow the lubrication of the head roller bearing from the ground shall be provided.

Complies: |_| Yes |_| No The snub roller shall be 25” wide smooth faced steel roller with a pillow block style bearing.

The take-up roller shall be 8” in diameter and 25” wide, wing roller with a take-up type bearing.

Belting:

The belting shall be approximately 24” wide.

The belt type shall be PVC 200# crescent top.

The belt splice shall be a #3 stainless steel laced type splice.

Complies: |_| Yes |_| No Charging Hopper:

The charging hopper shall be designed to allow trucks to dump at a reasonable rate into the hopper and convey the material onto the stockpile.

Complies: |_| Yes |_| No The hopper shall be constructed of 10 gauge 304 stainless steel with structural reinforcing 36” W x 32” L x 30” L

Conveyor Deflector:

The conveyor shall be equipped with an adjustable deflector for material distribution in order to allow for complete filling of the salt dome.

Complies: |_| Yes |_| No Undercarriage Requirements:

The axle shall be rated for 8,000 lb.

The radial tires shall be 235/75R-17.5 16 ply or equivalent with a minimum rating of 6,000 lb.

The wheels shall be 17.5 x 6.75, 8 stud steel wheels or equivalent.

Hydraulic Conveyor Lift:

The lifting mechanism shall consist of a three-stage hydraulic cylinder and provide for elevation from 13’-6” to 35’.

Complies: |_| Yes |_| No The cylinder shall feature a heavy-duty plated piston rod.

Complies: |_| Yes |_| No Steel The lift shall be completed by connecting the tractor to a hydraulic motor powering a pump and hydraulic reservoir to raise and lower the conveyor.

Complies: |_| Yes |_| No The reservoir shall have a capacity of approximately 34 gallons, constructed of 304 stainless steel. This shall also include all mounting brackets and frame work.

The hoses and fittings from the tractor to the motor shall be 30 feet in length and shall be high pressure compatible.

Complies: |_| Yes |_| No All other hoses, fittings, valves, and ancillary hardware to complete this installation shall be provided and attached to the conveyor in a manner not to interfere with its transportation or working operation.

Complies: |_| Yes |_| No Hitch:

The towing hitch shall have a stainless steel tongue and a 3” diameter pintle eye capable of attaching to IDOT single and tandem axle dump trucks without interference.

Complies: |_| Yes |_| No A combination 10,000 lb. jack/dolly shall be provided for hitching and locating the conveyor. The jack shall be attached and removable from a stainless steel bracket.

Complies: |_| Yes |_| No Safety chains as recommended by the manufacturer shall be provided.

Complies: |_| Yes |_| No Dumping Hopper:

A dumping hopper of 8,000 lbs. capacity shall be provided.

Complies: |_| Yes |_| No It shall be free-standing and constructed entirely of 304 stainless steel plate, channel, lift pads, screen, and include an electric vibrator.

Complies: |_| Yes |_| No Note: The screen shall be mild steel.

The top opening shall be 6’x12’.

Complies: |_| Yes |_| No

Finish:

All exterior surfaces normally painted or powder coated shall be manufacturer’s standard color.

General:

Three copies of all operator's manuals, parts lists, and warranty information shall be provided at time of delivery to each district receiving one or more units. Electronic versions are acceptable in lieu of paper (i.e. CD/DVD or flash drive).

Complies: |_| Yes |_| No Instruction by qualified factory or dealer personnel covering operation and maintenance of the machine shall be provided at time of delivery.

Complies: |_| Yes |_| No Requirements Covering Items Detailed Above:

All equipment cataloged as standard shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: |_| Yes |_| No The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturers’ rated loads for chains and bearings shall not be exceeded when the unit is loaded with such loads.

Complies: |_| Yes |_| No Standard tool kits shall be supplied.

Full coverage warranty for a minimum 12 months shall be provided. Bidder shall attach copy of warranty with bid. Since the continuous operation of this equipment is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and service within the State of Illinois.

The vendor or manufacturer of the unit which is seriously considered for award shall, at the request of the State of Illinois, demonstrate this equipment at a location chosen by the state and in the presence of authorized state personnel to prove out any features which may be in question.

Complies: |_| Yes |_| No

Delivery:

This machine is to be delivered in first-class operating condition with acceptance subject to Department of Transportation inspection and approval. The time and place of delivery will be decided by the District receiving the equipment.

Bid Package:

If not quoting in BidBuy, bidders will need to send two copies of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature