4526 Change Order Notice V.25.1. Rev.pdf
PDF 1 MB Posted
- Attached to
- CHANGE ORDER NOTICE I-20-4526 Tri-State Tollway, DSGN REQ On-call and as-needed Phase II Eng. Svs.
- Solicitation number
- 27-557THA-ENGCO-B-54578
- Issued by
- Illinois
About this file
This is a Change Order Notice issued by the Chief Procurement Office for General Services on behalf of the Toll Highway Authority (THA) for Contract I-20-4526, Tri-State Tollway Design Upon Request On-Call and As-Needed Phase II Engineering Services. The original contract was awarded to Ciorba Group, Inc. on August 20, 2020, via board resolution 22083, following selection committee results determined on June 29, 2020. The contract was originally advertised in Professional Services Bulletin PSB 20-1 on April 27, 2020 (BidBuy #20-557THA-ENGCO-B-14575). The contract is currently set to expire on December 31, 2026, and encompasses design efforts for drainage improvements within Katherine Legge Park located near the Hinsdale Oasis. The remaining work requires coordination with external parties and includes two submittals to the local agency/municipality, with each submittal requiring a three to four-month review period, plus an additional month for final plan delivery, necessitating approximately ten months of work beyond the current expiration date.
The original contract was awarded in the amount of $3,000,000.00 with no additional funds required for the one-year amendment being requested. The extension is necessary to avoid loss of knowledge, history, and efficiency that would result from transitioning to a different design services engineering contract. The timeline for the extension is driven by the need to coordinate with external parties and the local agency, though specific dates have not yet been finalized. This change order notice is being posted on the Bulletin/BidBuy for the required 14-day period, as the amendment involves extending the time of completion by 180 days or more.
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Change Order Notice Chief Procurement Office for General Services Change Order Notice V.25.1 Page of Notice of renegotiated contracts and change orders that increase the cost of a contract by more than $25,000 or the time of completion by a total of 180 days or more shall be posted on the Bulletin/BidBuy for 14 days.
This Change Order Notice provides detail as to why the change order is needed and, pursuant to Section 33E-9 of the Criminal Code, that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed or the change is germane to the original contract as signed. Change orders are defined by Section 1-15.12 of the Procurement Code and Section 1.2067 of the CPO-GS' Administrative Rules.
Detailed explanation for this change order:
11.0.0.20130303.1.892433.887364
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| DropDownList1: THA - Toll Highway Authority |
| ProcurementTitle: I-20-4526 Tri-State Tollway, Design Upon Request. On-call, and as-needed Phase II Engineering Services. |
| BBREFNO.: 27-557THA-ENGCO-B-54578 |
| thedetails: This Design Upon Request contract was advertised in Professional Services Bulletin PSB 20-1 on 04/27/20, BidBuy #20-557THA-ENGCO-B-14575. Selection Committee results were determined on 6/29/20. The contract was awarded to Ciorba Group, Inc. on 8/20/20 via board resolution 22083 in the amount of $3,000,000.00. This contract is set to expire on 12/31/26. Remaining work on the contract includes design effort for drainage improvements within Katherine Legge Park located near the Hinsdale Oasis. If the contract expiration date is not extended, this work would need to be completed by a different DSE contract and there would be a loss of knowledge/history and efficiency with the change in DSE. A one-year amendment is requested. |
As far as the question on the 12-month extension time-frame. The timeline is required because the work requires coordination with external parties. There are 2 assumed submittals to the local agency/municipality which is a 3-4 month timeframe for each submittal to allow for the local agency to review, provide comments and for the DSE to update per comments. These 2 submittals plus another month to provide the “final” plans comes to approximately a 10 month time-frame needed beyond the current contract expiration date. We don’t have hard dates at this time as we need to coordinate those with the local agency still. No additional funds are required.
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