44-20251107115800 HCPHC.pdf
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- Attached to
- 44-20251107115800 HCPHC
- Solicitation number
- 3170034307
- Issued by
- Harrison County, Lamar CDP, Mississippi
About this file
This is an Advertisement for Bids issued by the Hancock County Port & Harbor Commission (HCPHC) for a fuel supply contract for FY26. The procurement solicits bids for four fuel products: Regular Unleaded Gas No Lead 87 with ethanol, Regular Unleaded Gas No Lead 87 without ethanol, Off Road Diesel Dyed, and On Road Diesel Clear, all priced per gallon. Fuel will be delivered in bulk to the Port Bienville Industrial Park Fuel Farm site at 13006 Jindal Road, Bay St. Louis, MS 39520, with storage capacity of 1,000 gallons for regular unleaded gas, 12,000 gallons for off-road diesel, and 560 gallons for on-road diesel. Sealed bids are due by 2:00 p.m. Local Time on Tuesday, December 9, 2025, at 14054 Fred and Al Key Road, Kiln, MS 39556, with public opening and reading of bids to follow immediately. HCPHC plans to inspect the lowest and best unit(s) and submit a commission recommendation for approval on Monday, December 22, 2025. The contract term runs from January 1, 2026, through December 31, 2026, with the option to extend for two additional one-year renewals by written agreement of both parties. Bidders should be prepared to install equipment per specifications within 30 days of receiving notice of award.
Pricing shall equal the current Oil Price Information Service (OPIS) price based on a five-day average plus the bidder's markup amount, with price adjustments occurring weekly in accordance with the OPIS Report. All delivery and service charges must be included in the bid price, with no minimum orders required. The vendor must deliver orders within two hours during emergency conditions such as storms and provide same-day delivery for orders placed before 11:00 a.m. Bidders must acknowledge all addenda and submit bids on the provided pricing sheet with all price blanks filled in; no blank spaces are permitted, with unavailable items marked as N/A or No Bid. Bidders are required to obtain all necessary licenses and permits and pay all applicable state, federal, and county taxes prior to commencing production. No bidder may withdraw their bid within 45 days after the actual date of bid opening. HCPHC reserves the right to reject any and all bids and to waive any informalities or irregularities. The bid package is available online at https://www.portairspacework.com, with HCPHC not responsible for vendors' failure to download required addenda documents.
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Text version
ADVERTISEMENT FOR BIDS
Fuel Bid for FY26 HANCOCK COUNTY PORT & HARBOR COMMISSION
PORT BIENVILLE RAILROAD
Sealed bids will be received by the Hancock County Port & Harbor Commission (HCPHC), located at 14054 Fred and Al Key Road, Kiln, MS 39556 until 2:00 p.m., Local Time, Tuesday
December 9, 2025, then bids will be publicly opened and read aloud for the following:
FUEL
Each paper bid must be submitted in a sealed envelope. The outside of the envelope shall show the
Name and Address of the Bidder, the State Contractor’s License Number of the Bidder (if the work is estimated at $50k or more), the bid name - HCPHC Fuel Bid for FY26. This bid package is available online at https://www.portairspacework.com. HCPHC is not responsible for the Vendor’s failure to download any addenda documents required to complete a submission. Bids will be received at 14054 Fred and Al Key Road, Kiln, MS 39556 from each bidder or his agent.
HCPHC plans to inspect the lowest and best unit(s) and submit a recommendation for approval from the commission on Monday, December 22, 2025.
Fuel Bid
Specifications and Pricing Sheet
Prices remain in effect from January 1, 2026, through December 31, 2026, with the option to extend for two (2) additional one-year renewals, by written agreement of both parties. Any delivery or service charge must be included in the bid price. Quantities may vary; minimum orders shall not be required. Vendor agrees to deliver an order within two (2) hours during emergency conditions such as a storm occurrence and same-day delivery if ordered before 11:00 a.m. Bids must be submitted on the Pricing Sheet provided. All Price blank spaces must be filled in, NO blanks will be permitted. If the item is unavailable, or you are not bidding on the item, please enter N/A or No Bid.
The following will be delivered in bulk lots to the Port Bienville Industrial Park Fuel Farm site
13006 Jindal Road, Bay St. Louis, MS 39520, which has the capacity for the following:
Fuel Tank Capacity
• Regular Unleaded Gas • 1,000 Gallon Tank
• Off Road Diesel • 12,000 Gallon Tank
• On Road Diesel • 560 Gallon Tank
The price per gallon for fuel shall equal the current price list on the Oil Price Information Service
(OPIS) based on the five (5) day average for fuel plus the bid amount. Price per gallon shall be adjusted each week in accordance with the OPIS Report.
https://www.portairspacework.com/
The Bidder shall obtain all licenses and permits and promptly pay all taxes required by State and/or Federal regulations and by the county prior to commencing production.
The Bidder must acknowledge all addenda. Enter the number HCPHC has assigned to EACH of the addenda that the Bidder is acknowledging. The Bidder acknowledges receipt of the following:
ADDENDA NUMBERS: _____________________
Company: _____________________________________________________________________
Signature: _____________________________________________________________________
Printed Name: _________________________________________________________________
Title: _________________________________________________________________________
Address: ______________________________________________________________________
Telephone: ____________________________________________________________________
Date: _________________________Email: __________________________________________
Item Unit Price
Item Unit Price
Regular Unleaded Gas No Lead 87 Conv w/Ethanol Per/Gallon $_____________
Regular Unleaded Gas No Lead 87 Conv w/out Ethanol Per/Gallon $_____________
Off Road Diesel Dyed Per/Gallon $_____________
On Road Diesel Clear Per/Gallon $_____________
Bid to include delivery.
No bidder may withdraw their bid within 45 days after the actual date of the opening thereof.
Bidders should be prepared to install the equipment per the specifications within 30 days of receiving notice of award shall state such other period of performance in their bid.
The Hancock County Port & Harbor Commission reserves the right to reject any and all bids and to waive any informalities or irregularities therein.
BY:
Shane LaFontaine
Port Director
Hancock County Port and Harbor Commission
DATES OF PUBLICATION:
November 6, 2025
November 13, 2025
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