Combined SS Centennial Awards 2024.pdf

(1) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 as supplemented with additional information included in the notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(2) The solicitation number is 43920 and is issued as a request for quote (RFQ) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05. The associated North American Industrial Classification System (NAICS) code for this procurement is 332999 with a small business size standard of 750 Employees.

(3) This RFQ shall be a Small Business set-aside. All qualified, responsible sources may submit a quote that shall be considered by the agency. Quoters are advised that they are responsible for obtaining amendments. FOB destination per locations listed in the statement of work.

(4) The Government anticipates awarding a Firm-Fixed Price purchase order resulting from this combined synopsis/solicitation to the responsible offeror whose offer is determined the lowest priced technically acceptable. Technically acceptable can include but is not limited to price, past performance, and technical capability.

(5) The Department of Homeland Security (DHS), Customs and Border Protection (CBP), US Border Patrol (USBP) intends to award a purchase order for the procurement of Centennial Anniversary Commemorative Medal Sets. Decoration set shall consist of a regular size medal, a miniature size medal, a service ribbon, ribbon attachment device, and a lapel button. All quantities, delivery addresses and specifications can be found in the attached STATEMENT OF Work (SOW) and Appendix A.

The contractor shall be responsible for providing all labor, equipment, personnel, licenses, permits, supplies and supervision. Unless otherwise specified in the contract or purchase order, the contractor is responsible for the performance of all inspection requirements and Quality Control (QC).

It is required that all contractors submitting a quote review the attached STATEMENT OF Work and attachments. All contractors submitting a quote shall be required to meet the requirements found in the STATEMENT OF WORK. Only qualified contractors who can meet the requirements defined herein shall be considered for award.

Past performance evaluation may consider any data available in federal procurement databases such as the Federal Awardee Performance and Integrity Information System (FAPIIS) or CPARS as well as other available sources.

All quotations shall include:

A. Tax Identification Number (TIN) B. Unique Entity Identifier C. Contact Name D. Contact Email Address

E. Contact Phone Number F. Complete Business Mailing Address

Awardee must be registered in the System for Award Management (SAM) at www.sam.gov. Award cannot be made to a vendor without being registered in SAM.

(6) The DHS, Customs and Border Protection require the following line items based on the requirements found in the STATEMENT OF WORK:

Medal Sets – Quantity 23,500 Delivered to all locations listed in the SOW. Pricing shall be inclusive of delivery.

(7) Contractors shall submit a quote for each of the 23-line item locations as listed in the SOW. Quotes shall be emailed to David Banks at david.m.banks@cbp.dhs.gov by 3:00 PM EST 9/05/24. Email title shall include vendor name and RFQ # 43920.

All questions shall be submitted by 1:00PM EST, 9/03/24. Questions will not be accepted beyond this date.

Quotes shall be submitted to david.m.banks@cbp.dhs.gov

(8) CONTRACT MANAGEMENT

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

Communications pertaining to the contract administration will be addressed to the Contracting Officer. No changes to the statement of work are authorized without a written modification to the contract executed by the Contracting Officer.

The Contractor is advised that only the Contracting Officer can change or modify a purchase order or contract terms or take any other action, which obligates the Government. No changes to the statement of work, purchase order or contract terms, or conditions are authorized without a written modification to the purchase order or contract executed by the Contracting Officer.

(9) The following provisions and clauses apply to this acquisition:

(a) FAR 52.212-1, Instructions to Offerors - Commercial Items.

(b) FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, applies to this acquisition. Offerors must complete the Representations and Certifications in the System for Award Management (SAM) when registering at www.sam.gov.

http://www.sam.gov/ mailto:david.m.banks@cbp.dhs.gov mailto:david.m.banks@cbp.dhs.gov http://www.sam.gov/

(c) FAR 52.212-4 Contract Terms and Conditions – Commercial Items.

(d) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders - Commercial Items, and the following selected clauses in paragraph

(b) & (c); 52.203-13, 53.204-14, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222- 35, 52.222-36, 52.222-37, 52.222-50, 52,223-18, 52.232-33, 52.239-1, 52.222-41, & 52.222-43.

(e) The following additional FAR, HSAR and other Clauses / Provisions apply to this procurement: 52.204-7 System for Award Management; Requirements; 52.204-23, 52.204-25, 52.219-28 Post-Award Small Business Program Representation; 52.224-3 Privacy Training, Alternate 1 (Deviation); 52.232-18 Availability Of Funds; 52.233-1 Disputes; 52.233-4 Applicable Law For Breach Of Contract Claim; 52.249-1 Termination For Convenience Of The Government; 52.252-2 Clauses Incorporated by Reference; 3052.242-72 Contracting Officer Representative; 3052.212-70 Contract Terms & Conditions Applicable to DHS Acquisition of Commercial Items part (b) clauses – 3052.204-71, 3052.205-70, 3052.228-70, 3052.242-72 & 3052.247-72;

Special Security Requirements Contractor Pre-Screening; Safeguarding of Sensitive Information; Security Procedures; Electronic Invoicing and Payment Invoice Processing Platform (IPP).

(10) Full Text of referenced FAR & HSAR Clauses may be accessed electronically at http://www.acquisition.gov/far/ http://www.dhs.gov/xlibrary/assets/opo_hsar_jun_2006.pdf http://www.acquisition.gov/far http://www.dhs.gov/xlibrary/assets/opo_hsar_jun_2006.pdf