438026-event.pdf

Awarded To: Morris Ag Air and Sons, Inc.

Awarded to the lowest responsive and responsible bidder

Long Ridge Fire Aerial Seeding seeding, airplane

Open 12/13/2017 2:00 PM MST Type Invitation for Bid

Close 12/28/2017 2:00 PM MST Number CN18147 Currency US Dollar

Sealed Until 12/28/2017 2:00 PM MST

Contacts

Cody Nelson codynelson@utah.gov

Phone +1 801-538-3141

Commodity Codes

Commodity Code Description

70140 Crop production and management and protection including ariel applications and crop dusting and seeding and fertilizer and herbicide application

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

Long Ridge Fire Aerial Seeding

SOLICITATION #CN18147

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code.

If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: aerial seeding For the Long Ridge Fire area.

Closing date and time

The closing date and time for this sourcing event is 12/28/2017 02:00 PM Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Location and Description:

Location: This project is located on private land in Box Elder County, Utah at the south end of the Promontory Mountains.

Elevations range from 4,800 to 7,000 feet. A vicinity map is attached showing the site.

02 January 201802 January 2018 mailto:codynelson@utah.gov mailto:codynelson@utah.gov mailto:codynelson@utah.gov

Nearest Airport: The nearest airport to the Long Ridge Fire is the Ogden Airport(25 air miles). There are suitable dirt roads and a private airstrip for landing near the project location (within 6 miles). It will be the responsibility of the pilot to secure access to any private airstrip

Acreage: 2000 acres

Specific Tasks:

Seeding Rate: The seed mix, consisting of grasses and forbs, will be applied at a rate of approximately 10.3 lbs/acre. Aircraft used must be capable of seeding at these rates.

GPS Technology:The aircraft must be equipped with a global positioning system that is used to establish lines for 100% coverage.

Total Weight: 20,600 lbs.

Seeding Date: Seeding will occur between December 18th 2017 and January 26th 2018.

Timing: The contractor will be expected to begin seeding by 7:00 a.m. to avoid windy conditions and minimize seed drift. The government reserves the right to postpone the seeding operation if wind speed exceeds 10 miles per hour.

DWR Assistance: Seed will be furnished by the Government at an agreed upon location. Seed will be pre-mixed and supplied in 40-60 lb bags. The contractor will be responsible for providing necessary equipment and personnel to unload and load seed.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #CN18147. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information:

Shape Files: See attachment

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a02 January 201802 January 2018 procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

• The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

• The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

• The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

• The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Rangeland Standard Terms and Conditions that have been attached to this IFB.

See Buyer Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Attachment A Rangeland Terms and Conditions

2. Claim of Business Confidentiality Form

3. Performance evaluation document--- FOR REFERENCE USE ONLY.

4. Changing your Time Zone

5. Attachment B Scope of Work

6. Attachment C maps

7. Attachment D Shape files

8. Attachment E KLM files

Questions Required Questions

1. Acceptance of Prerequisites

1.1. Do you agree to the Rangeland Standard Terms and Conditions that have been attached to this

IFB?

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1.2.

Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.3.

Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract. By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B. Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.4.

Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.5. Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

1.6.

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code.

NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.7.

Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.8. Does Bidder have an outstanding tax lien in the State of Utah?

1.9. Bidder acknowledges that a Performance Evaluation will be performed on this project and that they will be required to work with the project manager.

2. Vendor Information

2.1. Please provide your firm's legal company name.

2.2. Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3. Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4. Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5. Please provide your firm's State of Utah Sales Tax ID Number.

2.6. Identify your firm's type of business.

02 January 201802 January 2018

Product Line Items Product Line Items

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery

P1 Long Ridge Fire Seeding 2,000 AC - Acre

Service Line Items Service Line Items

There are no Items added to this event.

02 January 201802 January 2018