USVI_SEA_TRANS_SOW_2019.doc

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)

INTER-ISLAND SEA FREIGHT TRANSPORTATION

STATEMENT OF WORK (SOW)

UNITED STATES VIRGIN ISLANDS (USVI)

1.0 GENERAL

FEMA requires an inter-island sea transportation of thirty (30) vehicles between Puerto Rico, Saint Thomas and Saint Croix.

1.1 Background

FEMA supports USVI with Disaster Response and Recovery efforts. FEMA has a requirement to transport thirty (30) vehicles within the Caribbean.

1.2 Scope

There are three parts:

1. Transport ten (10) vehicles from Puerto Rico to Saint Croix, USVI.

2. Transport ten (10) vehicles from Puerto Rico to Saint Thomas, USVI.

3. Transport ten (10) vehicles from Saint Thomas, USVI to Puerto Rico.

The contractor shall be directly responsible for ensuring the accuracy, timeliness and completion of all tasks under this effort.

1.3 OBJECTIVE

The objective of this Statement of Work (SOW) is to establish a Firm-Fixed Price Award to deliver vehicles within the Caribbean.

1.3.1 TRANSPORTATION CHARACTERISTICS

· Marine vessel should be a minimum of 100 ft. in length

· No draft restrictions

· 3 hours or less response from booking agency

· 24-hour turnaround from port arrival to departure

· 8-hour sailing time between ALL islands (good conditions)

· No service interruptions 2 years (dry docking)

· Contractor will prepare quotes based on Cubic Foot of materials transported

· Capabilities for movement between Puerto Rico, St Croix and St Thomas

· Must have capabilities for roll on roll off

· Capable of transporting vehicles with various makes, models and sizes

· Secure loading dock

· Booking agent must be English speaking

· Stevedores must be provided to load and unload from vessel

· Manifest must be handed and/or e-mailed to the Contracting Officer Representative within 12 hours of loading

Notification to FEMA POC of offloading within one (1) hour of arrival to destination

2.0 SPECIFIC REQUIREMENT

Load, sail and unload vehicles to and from port of requirement as specified by FEMA POC and this SOW.

2.1 Qualified PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

2.2 PROJECT MANAGER

The Contractor shall provide a Project Manager (PM) who shall be responsible for all Contractor work performed under this SOW. The PM shall be a single point of contact for the Contracting Officer (CO) and the Contracting Officer’s Representative (COR) and the FEMA Project Manager (FPM / FEMA POC). The name of the PM, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the PM, shall be provided to the Government as part of the Contractor's proposal. The PM shall be available to the CO, COR and FPM via telephone between the hours of 24/7 and shall respond to a request for discussion or resolution of technical problems within three (3) hours of notification.

3.0 EMPLOYEE IDENTIFICATION

Contractors shall wear an identification badge at Government facilities. The badge will display the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Contractor shall comply with all Government escort rules and requirements. Contractors shall identify themselves as Contractors when their status is always not readily apparent and display all identification in plain view above the waist.

3.1 EMPLOYEE CONDUCT

Contractors shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) at Government facilities. Contractors will always present a professional appearance and their conduct shall reflect credit upon FEMA, DHS and The United States of America.

4.0 PERIOD of Performance

The period of performance is no longer than six (6) months from contract award.

4.1 PLACE OF PERFORMANCE

The primary place of performance will be:

Saint Thomas, USVI:

Crown Bay Seaport Charlotte Amalie, St. Thomas 00803

Saint Croix, USVI:

The Container Port Seaport Kings-hill, St Croix 00851 Puerto Rico:

A pier within one (1) mile of San Juan (specific location TBD).

4.2 POST AWARD CONFERENCE

The Contractor shall attend a Post Award Conference with the CO, COR and the FPM no later than three (3) business days after the date of award. The purpose of the Post Award Conference is to discuss and coordinate the shipping of vehicles, and will be held via teleconference.

4.3 SECTION 508 COMPLIANCE

https://dhsonline.dhs.gov/portal/jhtml/dc/sf.jhtml?doid=76609

5.0 GOVERNMENT TERMS & DEFINITIONS

5.1 CONTRACTING OFFICER (CO). This is a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. The CO is the only individual legally authorized to bind the government. The CO is the only authorized person to extend the contract.

5.2 CONTRACTING OFFICER REPRESENTATIVE (COR). This is an employee of FEMA appointed by the CO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

5.3 FEMA PROJECT MANAGER (FPM). The FEMA Project Manager is an employee of the U.S. Government who directs the logistical operational activities for FEMA. The FPM has the authority to direct the contractor to complete the tasks outlined in this SOW. The FPM does not have the authority to assign tasks to the contractor that are outside the scope of this contract, constitute a change or has additional funding implications. The FPM will be the primary POC that deals with the Contractor’s Project Manager.

5.4 DHS ( DEPARTMENT OF HOMELAND SECURITY

5.5 FEMA—FEDERAL EMERGENCY MANAGEMENT AGENCY

5.6 POC/FPM—POINT OF CONTACT

The Government will not furnish any resources to the Contractor in support of this contract. The Government will provide all necessary information, data and documents to the Contractor for work required under this contract.