432310.pdf

Jacket 432-310 Page 1 of 14 Requisition 5-00059 Specifications by SG

BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on March 19, 2025, at the U.S.

Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one

(1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a separate email from the bid submission. The link will be emailed prior to the bid opening.

BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid submission will be accepted at this time. The jacket number and bid opening date must be specified in the subject line of the emailed bid submission. Bids received after the bid opening date and time specified above will not be considered for award.

BID SPECIFICATIONS

For the Procurement of

Pub. 10050 R-01-25 Medicare and You 2025

(Bulk orders for warehouse) as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of Health and Human Services (DHHS) Centers for Medicare & Medicaid Services (CMS)

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email server as the official time stamp for bid receipt at the specified location.

For information regarding the solicitation requirements, please contact Steve Gaumer at sgaumer@gpo.gov.

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.

POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, Government representatives will conduct a conference with the contractor’s representatives at the Government Publishing Office, Washington, DC, at a date and time determined by the Government. At the Government’s option, the post award conference may be conducted via teleconference.

mailto:bids@gpo.gov mailto:bids@gpo.gov mailto:sgaumer@gpo.gov https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf

Jacket 432-310 Page 2 of 14

ALL THE REQUIREMENTS OF THESE SPECIFICATIONS APPLY EQUALLY TO ALL ITEMS

UNLESS OTHERWISE INDICATED HEREIN.

TITLE: Pub. 10050 R-01-25 Medicare and You 2025 (Bulk orders for warehouse)

PRODUCT: Various perfect-bound book.

NUMBER OF PAGES: Approximately 124 - 188 pages, plus cover, per version. See page 12 (Attachment B).

QUANTITY: 85,900 total handbooks consisting of 63 different items with varying quantities (includes Departmental Random Copies for each item) plus QARCs (see page 7) and CMS samples as specified within "Distribution" herein. See Attachment B on page 12 for breakdown.

The Government reserves the right to increase or decrease by up to 20% the total number of Handbooks ordered.

TRIM SIZE: 8-3/8 x 10-7/8”.

GOVERNMENT TO FURNISH:

One (1) Purchase Order.

GPO Form 952 Desktop Publishing – Disk Information GPO Form 892c (R. 12/17) Proofs GPO Form 2678 (departmental random copies-blue label).

GPO Form 917 (Certificate of Selection).

GPO Form 915 (Business Reply Label).

GPO Form 2686 QARC Random copies sampling & shipping instructions

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from gpo.gov, fill in appropriate blanks, and attach to shipping containers.

The files for all versions as follows:

Electronic files generated on a MAC computer with MAC OS Ventura, Version 13.6.4, using Adobe

InDesign CC2024 in native application format and Adobe Acrobat DC (along with the corresponding Pantone Connect for Adobe Creative Cloud plug-in for spot color licensing) will be furnished via email (see below for additional specifications).

Bulk distribution list (MS Excel files).

Adobe InDesign CC2024 and Adobe Acrobat DC PDF Files: Electronic files will be generated on a MAC computer with MAC OS Ventura, Version 13.6.4, using Adobe InDesign CC2024 in native application format.

Printer and screen fonts will be provided. Adobe Acrobat PDF files will be supplied to the contractor via email with the variable pages that will comprise the last portion of the Handbook. NOTE: Contractors must use CMS supplied fonts only. One (1) set of color visuals for each version will be provided as a general guide.

NOTE: All software upgrades (for specified applications and plug-ins) which may occur during the term of the contract must be supported by the contractor.

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried in the electronic files, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO FURNISH,” necessary to produce the products in accordance with these specifications.

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ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media damage, or data corruption that might interfere with proper file image processing must be reported to: Clint Howard at clinton.howard@cms.hhs.gov.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the assigned quality level.

Line screen resolution must be a minimum of 150 lpi for covers and 133 lpi for text.

PROOFS:

NOTE: The GPO imprint line must be visible on all proofs of Cover 3.

For each version:

One (1) press quality PDF soft proof of the entire publication (for content only) using the same Raster

Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image position, and color breaks. Proof will not be used for color match.

NOTE: Covers 1, 2, and 3 of each Handbook are common to all versions; therefore, only one (1) PDF proof is required. For Cover 4, one (1) PDF proof for each version is required.

Two (2) sets of inkjet proofs for Covers 1-3 of any one version are needed plus 2 copies for C4 of each version that are G7 profiled and use pigment-based inks. A proofing RIP that provides an option for high quality color matching (such as Device Links Technology and/or ICC Profiles Technology) and meets or exceeds industry tolerance to ISO 12647-7 Standard for Graphic Technology (as of 3/19/09, and future amendments) must be utilized plus GRACoL 2006 Coated #1 specifications (CGATS TR006) must be achieved. Output must be a minimum of 720 x 720 dpi on a GRACoL or SWOP certified proofing media.

Proofs must contain the following color control strip to be evaluated for accuracy: IDEAlliance ISO 12647- 7 Control Strip 2009 or 2013(i1).

Proofs must contain color control bars (such as Brunner, GATF, GRETAG, or RIT) for each color of ink on the sheet. Control bars must be placed parallel to the press’s ink rollers and must show areas consisting of minimum 1/8 x 1/8” solid color patches; tint patches of 25, 50 and 75%; dot gain scale; and gray balance patches for process color (if applicable). These areas must be repeated consecutively across the sheet.

The make and model number of the proofing system utilized shall be furnished with the proofs.

These proofs must contain all elements, be in press configuration, and indicate margins. Proofs will be used for color match on press. Direct to plate must be used to produce the final product with a minimum of 2400 x2400 dpi.

• Contractor to submit ink draw downs on actual production stock of Pantone color(s) used to produce the product. Half of draw down must show varnish or coating, as applicable.

Email PDF soft proofs to: Clinton.howard@cms.hhs.gov; jcarey@gpo.gov; qcpp@gpo.gov, and sgaumer@gpo.gov. Email subject line must identify the jacket number, requisition number, contractor name, and

“PDF PROOFS.”

Send one (1) set of inkjet proofs directly to: CMS, Attn: Clint Howard, SLL-11-17, 7500 Security Boulevard, Baltimore, MD 21244-1850, 410-786-1962. Contractor must indicate jacket number, requisition number, contractor name, and “PROOFS” on the proof package(s).

mailto:clinton.howard@cms.hhs.gov mailto:Clinton.howard@cms.hhs.gov mailto:jcarey@gpo.gov mailto:qcpp@gpo.gov

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Send one (1) set of inkjet proofs directly to: Government Publishing Office, Publishing Support Operations, Quality Control for Published Products, Attn: John Carey/Sarah Coffin, Stop: CSPS, Room C613, 732 North Capitol Street, NW, Washington, DC 20401. (Telephone: (202) 512-0542) Contractor must indicate jacket number, requisition number, contractor name, and “PROOFS” on the proof package(s). NOTE: This set will be held by the GPO and will not be returned to the contractor.

Contractor must notify GPO Shared Support Services Compliance Section via email to compliance@gpo.gov and notify Steve Gaumer (sgaumer@gpo.gov) immediately upon submitting proofs and immediately upon notification that the proofs are available for pickup at CMS.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing; such operations must be accomplished within the original production schedule allotted in the specifications.

The contractor must not print prior to receipt of an “O.K. to Print.”

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September 2019, as applicable.

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf.

All text paper used in each copy must be of a uniform shade. All cover paper must have the grain parallel to the spine.

Text: White Uncoated Text, basis weight: 40 lbs. per 500 sheets, 25 x 38”, equal to JCP Code A60.

Cover: White Matte Coated Cover, basis weight: 65 lbs. per 500 sheets, 20 x 26”, equal to JCP Code L50.

PRINTING: Publication prints head-to-head, with an occasional head-to-side.

Text: A minimum of 133-line screen for text is required.

All text pages print in black and one Pantone color (Pantone 300 Blue) consisting of illustrations, gradient tones, and type and line matter throughout. Text pages contain some bleeds.

There are no blank text pages. Some text pages may print “This page intentionally left blank,” or “NOTES.”

Cover: A minimum of 150-line screen for covers is required.

Covers 1 and 2 print in four-color process and one Pantone color (Pantone 300 Blue). Printing may consist of halftones, illustrations, bleeds, and type and line matter.

Cover 3 is blank except for the GPO imprint line which prints in black in the lower right-hand corner. NOTE: GPO imprint line MUST print on Cover 3 as specified. GPO imprint line must be in accordance with Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18)).

Cover 4 prints in black and one Pantone color (Pantone 300 Blue) consisting of type, line matter, and logo.

The Pantone color (Pantone 300 Blue) must print as a solid color. It cannot be built out of the process colors.

After printing, apply a clear non-yellowing, dull satin coating (varnish or aqueous) to prevent smearing and scratching. Coating must be dull satin (not gloss).

mailto:compliance@gpo.gov mailto:sgaumer@gpo.gov https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf

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All covers must be printed on a press capable of printing five (5) colors in a single pass through the press (minimum of five (5) printing units).

PRESS SHEET INSPECTION: Final makeready press sheets will be inspected and approved at the contractor’s plant for the purpose of establishing specified standards for use during the actual press run. Upon approval of the sheets, contractor is charged with maintaining those standards throughout the press run (within QATAP tolerances when applicable) and with discarding all makeready sheets that preceded approval. See GPO Publication 315.3 (Guidelines for Contractors Holding Press Sheet Inspections) issued January 2015. NOTE: A press sheet inspection is for the purpose of setting specific standards that are to be maintained throughout the entire run. It does not constitute a prior approval of the entire run.

Press sheets must contain control bars for each color of ink on the sheet. Control bars must be placed parallel to the press’ ink rollers. The control bars must show areas consisting of 1/8” x 1/8” minimum solid color patches; tint patches of 25, 50, and 75%; dot gain scale (such as, BRUNNER, GATF, GRETAG, or RIT); and gray balance patches for process color (if applicable). These areas must be repeated across the entire press sheet.

Viewing Light: Press sheets will be viewed under controlled conditions with 5000 degrees Kelvin overhead luminaries. The viewing conditions must conform to ISO 3664-2009; a viewing booth under controlled conditions with 5000 degrees Kelvin overhead luminaries with neutral gray surroundings must be provided.

The contractor must notify the GPO of the date and time the press sheet inspection can be performed. In order for proper arrangements to be made, notification must be given at least 48 Hours prior to the inspection. Notify the U.S.

Government Publishing Office, Contract Management Division, Quality Control for Published Products Section (CSPS), Washington, DC 20401, on telephone area code (202) 512-1162. Telephone calls will only be accepted between the hours of 8:00 am and 2:00 pm, prevailing eastern time. Note: See contract clauses, paragraph 14(e)(1), Inspections and Tests of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 1 18)).

When supplies are not ready at the time specified by the contractor for inspection, the Contracting Officer may charge to the contractor the additional cost of the inspection.

INK: Covers: 4-color process, Pantone 300 (blue), plus dull satin coating (aqueous or varnish) Text: Black and Pantone 300 (blue)

MARGINS: Margins will be as indicated in the furnished electronic media for the handbook. Inadequate gripper margins. Text pages throughout may bleed at the head, foot, and outside edge. Contractor is responsible for extending bleeds on furnished materials as necessary to ensure bleeds on final product.

BINDING: Perfect-bind text and wraparound cover; trim three sides (bind on the left 10-7/8” dimension). Center hinge score front and back - not to extend beyond 1/4” from bind edge. Grain must run parallel to spine. Glue the front and back covers to the first and last text pages between the scores and the bind. Cracks and wrinkles are not acceptable.

PACKING: Pack each version separately and identify the shipping containers with the version name, inventory control number, publication number, and publication revision date which will be provided at the time of award.

Each shipping container in all shipments must contain this information on the actual shipping container.

Pack suitably per shipping container not to exceed 40 pounds when fully packed. Shipping containers must be packed in a manner that will ensure there is no damage to the product during shipping and handling.

Pallets (required for motor freight ship only): Pallets must be type III and must conform to Federal Specifications NN-P-71C, and any amendments thereto except for dimensions and single center stringer.

Full entry MUST be on the 40” width. Receipt of incorrect pallets may result in a charge for each incorrect pallet which will be assessed against the contractor. This charge will cover additional costs incurred by CMS to re-palletize the shipment onto correct pallets. Loaded pallets must be machine

Jacket 432-310 Page 6 of 14 wrapped with shrinkable or stretchable plastic strong enough to retain the integrity of the pallet during transportation and handling. Do NOT use metal strapping or pallet caps for securing material on pallets.

Copies on pallets must be consolidated so that there is no more than one (1) partial pallet per destination.

(See Attachment A for CMS Pallet Specifications.)

For shipments to United Systems of Arkansas, Inc., pallets must be 40 x 48”, either stringer or block pallet type.

Pallet stack height is a maximum of 56”, including pallet height.

LABELING AND MARKING:

When more than one shipping container is necessary for a single destination, each container must be marked 1 of 3; 2 of 3; 3 of 3, etc.

Bulk Shipments – Contractor to download GPO Form 905 (R. 7-15) – Labeling and Marking Specifications which can be located on GPO.gov, fill in appropriate blanks, and attach to shipping containers. Label must be in a location on the container where CMS Warehouse can see on rack system.

Mailed Shipments – For the Quality Assurance Random Copies, contractor to apply furnished Business Reply Mail label (see “QUALITY ASSURANCE RANDOM COPIES” below for additional information).

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these specifications:

Product Quality Levels for Covers:

(a) Printing Attributes – Level II.

(b) Finishing Attributes – Level II.

Product Quality Levels for Text Pages:

(a) Printing Attributes – Level III.

(b) Finishing Attributes – Level II.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Standard P-7. Type Quality and Uniformity O.K. Press Sheets/O.K. Proofs/ Average Type Dimension/Electronic Files

P-8. Gradient and Halftone Match O.K. Press Sheets/O.K. Proofs/Electronic Files

P-9. Solid and Screen Tint Color Match O.K. Press Sheets/Pantone Matching System

P-10. Process Color Match O.K. Press Sheets/O.K. Proofs/Electronic Files

Special Instructions: In the event that inspection of press sheets is waived by the Government, the following listed alternate standards (in order of precedence) shall become the Specified Standards:

P-7. O.K. Proofs/Average Type Dimension/Electronic Files P-8. O.K. Proofs/Electronic Files P-9. Pantone Matching System

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P-10. O.K. Proofs/Electronic Files

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): Each version’s production must be divided into equal sublots in accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the same general area in each sublot. The contractor will be required to certify that the copies were selected as directed using GPO Form 917, Certificate of Selection of Random Copies, which can be located at gpo.gov. The random copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of Ordered Sublots

500 - 3,200 50 3,201 - 10,000 80 10,001 - 35,000 125 35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 – Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected container. This form can be located at gpo.gov. The container and its contents shall be recorded separately on all shipping documents and sent to: CMS, Attn: Receiving Clerk, 7500 Security Boulevard, Baltimore, MD 21244- 1850.

A copy of the specifications and a signed Certificate of Selection of Random Copies must be included.

A copy of the signed Certificate of Selection of Random Copies must accompany the invoice sent to U.S.

Government Publishing Office, Financial Management Services, for payment. Failure to furnish the certificate may result in delay in processing the invoice.

QUALITY ASSURANCE RANDOM COPIES: In addition to the Departmental Random Copies (Blue Label), the contractor is required to submit quality assurance random copies for each version in accordance with the chart below to test for compliance against specifications. The contractor must divide the entire order into equal sublots and select a copy from a different general area of each sublot. The contractor will be required to certify that copies were selected as directed using GPO Form 917 – Certificate of Selection of Random Copies (located on GPO.gov). Copies will be paid for at the running rate offered in the contractor’s bid and their cost will not be a consideration for award. A copy of the purchase order/specifications must be included.

Quantity Number of Ordered Sublots

50 -3,200 13 3,201 -10,000 20 10,001-35,000 32 35,001 and over 50

Business Reply Mail labels will be furnished (via email) for mailing the quality assurance random copies. The copies are to be mailed at the same time as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, identified by Jacket and Purchase Order numbers must be furnished with billing as evidence of mailing.

(NOTE: Contractor is to produce the number of labels needed (on YELLOW stock) and destroy any remaining labels upon completion of the contract. The Business Reply Mail label furnished is only to be in used in the production of this contract.)

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DISTRIBUTION:

Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent to mailto:clinton.howard@cms.hhs.govClinton.howard@cms.hhs.gov and sgaumer@gpo.gov. The subject line of this message shall be "Distribution Notice for Jacket 432-310, Requisition 5-00059. The notice must provide all applicable tracking numbers, shipping method, and Title. Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon agency request.

Ship 85,900 total copies via traceable means to three (3) destinations (see page 12 exhibit B) (includes Departmental Random "Blue Label" Copies for each version). Some deliveries may require INSIDE DELIVERY.

CMS Delivery Appointment: Receiving hours are Monday through Friday, 7:30 a.m. to 3:30 p.m., on a “first come, first serve” basis (no appointment necessary). The contact number is (410) 786-2948.

United Systems of Arkansas, Inc. Delivery Appointment: Normal receiving hours are 6:00 a.m. to 5:00 p.m., Central Standard Time (CST), Monday through Friday. (No after hours or weekend deliveries are accepted unless pre-approved through shipping/receiving.) No appointments are necessary. Contractor to email Robert Bluejacket at bluejacket@usaimages.net with the delivery date of bulk copies.

As applicable, all expenses incidental to picking up and returning furnished materials, submitting proofs, press sheets, and other materials associated with this contract, must be borne by the contractor. PLEASE NOTE: Any shipments sent to CMS using FedEx must use FedEx packaging and containers/boxes.

Ship two (2) samples of EACH item via traceable means to: CMS, 7500 Secuirty Blvd, Baltimore MD 21244, Attn:

Clinton Howard, SLL-11-17, 410-786-1962.

SCHEDULE: Adherence to this schedule must be maintained.

Contractor to submit proofs as soon as the contractor deems necessary in order to comply with the shipping schedule.

Proofs will be withheld no more than three (3) workdays from receipt by CMS/GPO until changes/corrections/“O.K. to Print” are provided via email. (NOTE: The first workday after receipt of proofs is day one of the hold time.) If contractor would like the proofs to be returned, they must include a prepaid shipping label in the package with the proofs.

If revised proofs are required due to contractor errors, the revised proofs will be withheld no more than three (3) workdays from receipt by CMS/GPO until changes/corrections/“O.K. to Print” are provided via email. (NOTE: The first workday after receipt of proofs is day one of the hold time.) This process may be repeated until CMS determines that the proofs are satisfactory. If contractor would like the proofs to be returned, they must include a prepaid shipping label in the package with the proofs.

• For all shipping, contractor to ship complete to arrive at destinations on or before April 21, 2025.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

For compliance reporting purposes, the contractor must notify the U.S. Government Publishing Office of the date of shipment or delivery, as applicable. Upon completion of each order, contractor must contact the Shared Support mailto:clinton.howard@cms.hhs.gov mailto:Clinton.howard@cms.hhs.gov mailto:bluejacket@usaimages.net

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Services Compliance Section via email at compliance@gpo.gov; or via telephone at (202) 512-0520. Personnel receiving the email or call will be unable to respond to questions of a technical nature or to transfer any inquiries.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the right to conduct an on-site pre-award survey at the contractor’s/subcontractor’s facility(ies) or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a contract.

As part of the financial determination, the contractor in line for award shall be required to provide the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract requirements. Documents submitted will be kept confidential and used only for the determination of responsibility by the Government. Failure to provide the requested information in the time specified by the Government may result in the Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode coversheet program application is the most efficient method of invoicing.

Instruction for using this method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:

Comptroller, Stop: FMCE, Washington, DC 20401. For more information about the billing process refer to the General Information of the Office of Finance web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

BIDS: Bids must include the cost of all materials and operations for the total quantity ordered in accordance with these specifications. In addition, a price must be submitted for each additional 1,000 copies. The price for additional quantities must be based on a continuing run, exclusive of all basic or preliminary charges and will not be a factor for determination of award.

mailto:compliance@gpo.gov http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

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Bid Price Additional 1,000

Jacket 432-310: Per specifications ......... $____________ Additional Rate: $____________

DISCOUNTS: Discounts are offered for payment as follows: __________ Percent, _________calendar days. See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated points(s), in exact accordance with specifications. NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the solicitation and GPO Contract Terms - Publication 310.2. When responding by email, fill out and return one copy of all pages in “SECTION 4. – SCHEDULE OF PRICES,” including initialing/signing where indicated. Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, §2. Electronic signatures must be verifiable of the person authorized by the company to sign bids. NOTE: Failure to sign the signature block below may result in the bid being declared non-responsive.

Bidder ______________________________________________________________________________ (Contractor Name) (GPO Contractor’s Code – Primary Facility)

(Street Address)

(City – State – Zip Code)

By _________________________________________________________________________________________ (Signature and Title of Person Authorized to Sign this Bid) (Date)

(Printed Name) (Telephone Number)

(Email) (Fax Number)

THIS SECTION FOR GPO USE ONLY

Certified by: __________ Date: __________ Contracting Officer: __________ Date: __________ (Initials) (Initials)

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Attachment A

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Attachment B

Bulk Versions of the handbook (No indicia)

*NOTE: All books have a "January 2025" revision date

** All box labels should contain Publication # and ICN.

*** Page numbers do not include the 4 covers

Publicati on #**

ICN** Book Name CMS Warehou se

USA

Warehou se

Novak Birch Warehou se

Totals # of Text Pages for Self Mailers*

10050 003894 National English 3,000 2,500 500 6,000 124 10050-S 004386 National Spanish 1,000 1,000 200 2,200 124 10050-01 006578 Northern California 400 2,000 0 2,400 164 10050-02 006579 Southern California 400 3,000 0 3,400 176 10050-03 006580 Alaska & Hawaii

(Includes Pacific Territories and Pacific Military)

200 400 0 600 164

10050-06 006583 Arizona 400 1,300 0 1,700 156 10050-07 006584 Nevada 200 600 0 800 148 10050-08 006585 New Mexico 200 400 0 600 144 10050-09 006586 Colorado 200 1,000 0 1,200 156 10050-12 006588 Oklahoma 200 1,000 0 1,200 148 10050-13 006509 Kansas 200 600 0 800 148 10050-14 006589 Arkansas 200 500 0 700 148 10050-16 006591 Missouri 200 1,100 0 1,300 152 10050-17 006592 Mississippi 200 600 0 800 148 10050-18 006593 Louisiana 200 400 0 600 152 10050-19 006594 Texas 500 4,000 0 4,500 188 10050-20 006595 Michigan 400 2,000 0 2,400 172 10050-21 006510 Ohio 400 2,500 0 2,900 168 10050-23 006512 Illinois 500 2,300 0 2,800 164 10050-24 006596 Wisconsin 200 1,100 0 1,300 156 10050-25 006597 South Carolina 200 1,000 0 1,200 152 10050-26 006598 Georgia 300 1,700 0 2,000 160 10050-27 006599 Northern Florida 400 1,700 0 2,100 184 10050-28 006600 Southern Florida 400 2,000 0 2,400 176 10050-31 006513 Pennsylvania 500 2,500 0 3,000 184 10050-32 006514 West Virginia 200 400 0 600 144 10050-33 006603 Virginia 400 1,600 0 2,000 156 10050-34 006604 North Carolina 400 1,800 0 2,200 160 10050-38 006608 New York City 300 2,800 0 3,100 156 10050-39 006609 NY (except NYC) 300 1,100 0 1,400 164 10050-40 006610 New Jersey & Puerto

Rico (includes Virgin Islands, Atlantic Euro)

200 2,700 0 2,900 168

10050-41 006517 Minnesota 200 1,100 0 1,300 152 10050-42 006519 Nebraska 200 500 0 700 144

Jacket 432-310 Page 13 of 14

10050-43 006518 North Dakota, South Dakota

200 300 0 500 156

10050-44 006515 Washington 200 500 0 700 152 10050-45 006516 Utah 200 300 0 500 144 10050-46 006894 Maine 200 300 0 500 144 10050-47 006895 Connecticut 200 800 0 1,000 144 10050-48 006897 Massachusetts 200 1,300 0 1,500 152 10050-49 006899 Delaware 200 300 0 500 140 10050-50 006901 Tennessee 200 1,300 0 1,500 152 10050-51 006520 Kentucky 200 800 0 1,000 156 10050-52 006521 Idaho 200 500 0 700 144 10050-53 006522 Indiana 400 1,200 0 1,600 160 10050-54 006523 Iowa 200 600 0 800 148 10050-55 006900 Alabama 200 1,000 0 1,200 148 10050-56 006898 District of Columbia, Maryland 300 1,400 0 1,700 156

10050-57 006892 Oregon 300 700 0 1,000 152 10050-58 006891 Montana, Wyoming 300 400 0 700 148 10050-59 006893 New Hampshire 200 400 0 600 140 10050-60 006896 Vermont 200 200 0 400 136 10050-61 006524 Rhode Island 200 300 0 500 140 10050-1S 006611 New Jersey - Puerto

Rico (Spanish) 300 400 0 700 168

10050-2S 006612 New York City (Spanish)

200 300 0 500 152

10050-3S 006613 Southern Florida (Spanish)

200 400 0 600 180

10050-4S 006614 Illinois (Spanish) 300 200 0 500 160 10050-5S 006615 Texas (Spanish) 200 600 0 800 184 10050-6S 006616 Southern California

(Spanish) 200 500 0 700 176

10050-7S 006642 Northern California (Spanish)

200 300 0 500 164

10050-8S 006643 Northern Florida (Spanish)

200 200 0 400 184

10050-9S 902383 Arizona (Spanish) 200 200 0 400 152 10050- 10S

902384 Massachusetts (Spanish)

200 200 0 400 148

10050- 11S

904466 Pennsylvania (Spanish)

200 200 0 400 180

Total Quantity

19,900 65,300 700 85,900

Total Pages SELF MAILERS:

124 Pages = 2 136 Pages = 1 140 Pages = 3 144 Pages = 7 148 Pages = 9 152 Pages = 10 156 Pages = 8

160 Pages = 4

Jacket 432-310 Page 14 of 14

164 Pages = 5 168 Pages = 3 172 Pages = 1

176 Pages = 3 180 Pages = 2

184 Pages = 4 188 Pages = 1

Total Versions: