4303VL00_SOLE SOURCE MEMO_SS Tubing_SAM Post_Redacted.pdf

See FAR 2.01 and 3.104 Last Updated: Feb 2023

UNCLASSIFIED

UNCLASSIFIED

MEMORANDUM FOR THE RECORD (MFR)

(This is only applicable to acquisitions under the Simplified Acquisition Threshold ($250,000). Acquisition using FAR Subpart 13.5 shall follow the special documentation requirements at FAR 13.501.)

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION UNDER

THE SIMPLIFIED ACQUISITION THRESHOLD FOR DOCUMENT 4303VL00

I. BACKGROUND:

1. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

TUBING FOR USE WITH SWAGELOK ORBITAL WELDER, ULTRA HIGH PURITY

1-1/2 INCH OD, 0.134 INCH WALL THICKNESS, 20 FOOT LENGTH

316 STAINLESS STEEL, ELECTROPOLISHED

SWAGELOK P/N: 6L-T24-S-134-20-E2

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION IS BASED ON THE FOLLOWING (select all that apply):

A. __X_ ONLY ONE RESPONSIBLE SOURCE (select all that apply):

1. _X__ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

2. __X_ EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

OR

Dealer/Rep: Swagelok Northwest (US)

See FAR 2.01 and 3.104 Last Updated: Feb 2023

UNCLASSIFIED

UNCLASSIFIED

3. X OTHER REASONS. Other reason not identified above.

This component is part of various complex and critical nuclear test equipment assemblies (Replacement Ball Kits, Support Rings, Connectors, Elbows, Unions, Tee Unions, Adapters, and Hose Assemblies) manufactured by Sw -tight seals that will withstand high pressure, vibration, vacuum, and temperature changes. The critical interaction of precision parts is essential for reliability and safety, Swagelok connections are reliable connection that will not leak when used d intermixing components made by different manufacturers can result in unpredictable performance, environmental releases, safety problems, and increased costs. The practice of intermixing different manufacturer fittings is unsound and can be dangerous in critical applications. These (Replacement Ball Kits, Support Rings, Port Connectors, Elbows, Tee Unions, Tee Reducing Unions, Adapters Male Tube, Adapters Female Tube, Hose, Connectors, Unions, and Adapters) are direct replacement parts for existing equipment that has been tested and found to be technically acceptable.

program and tested for reliability could exceed a year and negatively impact project schedule Completing this requirement will cause substantial duplication of cost the

Government that is not expected to be recovered through competition, and unacceptable delays in fulling this requirement. See FAR 6.302-1.

*These are for existing brand name equipment.

This is an identical replacement part; Original Equipment Manufacturer is Swagelok. Items manufactured by Swagelok meet the required critical interaction of precision parts that is essential for reliability and safety and do not need to be retested or evaluated for use in nuclear test equipment by Puget Sound Naval Shipyard.

*Other information to support a sole-source buy:

-Swagelok Installation Training Manual -Swagelok Limited Lifetime Warranty

B. ___ BRAND NAME. Item required must be a brand name product, or feature of a product, particular to one manufacturer.