Rev. 7.1.26 42458IFB26 | Page 1 of 32

It is the responsibility of Respondents who receive this solicitation from sources other than the portals identified above or St.

Johns River Water Management District to contact the District’s Procurement staff prior to the due date to ensure any updates/addenda are received in order to submit a responsible and responsive offer. If you fail to submit a complete and accurate document, the District may deem the offer non-responsive and reject your submittal.

ADDENDA ACKNOWLEDGMENT: Prior to submitting my offer, I have verified that all addenda issued to date are considered as part of my offer:

Addendum No. Date Addendum No. Date Addendum No. Date

RESPONDENT NAME: ______________________________________________________________________________________

STREET ADDRESS: _________________________________________________________________________________________

MAILING ADDRESS (IF DIFFERENT): __________________________________________________________________________

PRIMARY E-MAIL ADDRESS (required) _________________________________________________________________________

SECONDARY E-MAIL ADDRESS (required) ______________________________________________________________________

TELEPHONE: (______) _____________________________ YEAR COMPANY WAS ESTABLISHED _____________

NAME/TITLE OF PERSON SUBMITTING BID: ____________________________________________________________

SIGNATURE OF PERSON SUBMITTING BID: _____________________________________________________________

This document must be completed and returned with your submittal

THE GOVERNING BOARD OF THE

ST. JOHNS RIVER WATER MANAGEMENT DISTRICT

INVITATION FOR BIDS

42458IFB26 SUBMERSIBLE GROUNDWATER PUMPS - ENVIRONMENTAL SAMPLING

The St. Johns River Water Management District (the “District”) is seeking submittals from Respondents to supply submersible groundwater pumps, as specified herein (the “Work”). The estimated budget for the equipment is $199,990.

The District intends to award a one-year contract to one Supplier capable of providing the material requested in this solicitation. Purchases under the contract will be made through Purchase Orders, which will be issued on as-needed basis.

Interested and qualified Respondents are invited to submit a complete submittal package in accordance with the requirements and specifications detailed in this solicitation. Submittals shall include a complete description of all warranties, including who is making the warranty, what components are covered, any limitations, and the length of the warranty period. Submittals shall also include the details for all offerings of service or maintenance on the equipment and any included technical support.

Submittals must address all elements of the Scope of Work and comply with the terms and conditions set forth herein.

Further information is available through DemandStar at demandstar.com, Central Bidding at centralbidding.com, the State of Florida’s MyFloridaMarketPlace at myfloridamarketplace.com or the District’s website at sjrwmd.com. Solicitation packages may be obtained from the above portals. Respondent may also request the solicitation package directly from the District.

For all requests or questions relating to this solicitation, please contact:

Shari Chinevere, Procurement Manager

Phone: 386-643-1172 or E-Mail: slchinev@sjrwmd.com

PRE-BID MEETING – No Pre-Submittal Meeting Scheduled

LAST DAY FOR QUESTIONS – July 23, 2026; 5:00PM

SUBMITTAL DUE DATE

2:00PM; Friday, July 31, 2026

PLEASE NOTE! Submittal must include all required documents and forms requested in this solicitation or the submittal may be rejected and deemed non-responsive.

Rev. 7.1.26 42458IFB26 | Page 2 of 32

INVITATION FOR BIDS

42458IFB26 SUBMERSIBLE GROUNDWATER PUMPS - ENVIRONMENTAL SAMPLING

TABLE OF CONTENTS

Cover Sheet ………. ………………………………………………………………… Page 1

Table of Contents …………………………………………………………………… Page 2

PART 1 - Scope of Work………………………………………………………… Page 3-4

Bid Form ….……………………………………………………………… Page 5

PART 2 – Submittal Guidance & General Information …………………………… Pages 6-13

PART 3 – Required Documents & Forms…………………………………………… Pages 14-21 (NOTE! Additional documents not included in this section may be required)

PART 4 – Draft Agreement ………………………………………………………. Pages 22-32

Rev. 7.1.26 42458IFB26 | Page 3 of 32

42458IFB26 SUBMERSIBLE GROUNDWATER PUMPS - ENVIRONMENTAL SAMPLING

PART 1 – SCOPE OF WORK

I. INTRODUCTION/BACKGROUND

The St. Johns River Water Management District’s (District) Bureau of Water Resource Information is dedicated to collecting groundwater quality data throughout the 18 counties in the District. The District intends to install dedicated submersible pumps in some of the groundwater quality monitoring wells.

II. OBJECTIVE

The objective is to purchase the specified Grundfos Pumps Corporation (Grundfos) submersible groundwater pumps, on an as-needed basis, throughout the term of the resulting Agreement, for environmental sampling of groundwater quality monitoring wells.

III. MINIMUM SPECIFICATIONS

Contractor must be able to provide the submersible pumps meeting the following minimum specifications:

Submersible Pump Type 1: Grundfos GeoFlo 3 (22S10)

(a) Supply Voltage: 1x200-240V +6%/-10% 50/60 Hz PE 1 x100-115V

(b) Operation via Generator: As a minimum the generator output must be equal to the motor P1[KW] +10%

(c) Starting Current: The motor starting current is equal to the highest value stated on the motor nameplate

(d) Minimum Ambient Temperature: 4°F (-15°C)

(e) Maximum Ambient Temperature: 104°F (40°C)

(f) Maximum Ambient Fluid Temperature 86°F (30°C)

(g) Liquid Temperature: The temperature of the pumped liquid should not exceed 104ºF (40°C).

(h) Starting: Soft start

(i) Run-up Time: Maximum: 2 seconds

(j) Motor Protection: The motor is protected against:

(1) Dry running

(2) overvoltage

(3) undervoltage

(4) overload

(5) overtemperature

(k) Power Factor: PF=1

(l) Service Factor: 0.33-0.50A[Hp]-1.75 at 11 5V/230V\n0.50-0.75B[Hp]-1.4 at 230V\n1. 0-1.5C[Hp]-1.15 at 230V

Submersible Pump Type 2: Grundfos Redi-Flo2

(a) Full Load Rating - 5 HP / 220V / 3 PH / 400Hz / 5.5A

(b) Maximum Current (SFA) - 5.5 amps

(c) Motor Protection - Thermal overload - Thermik Geratebau, Series SY6 - (176°F [80°C])

(d) Current Overload - Incorporated into Redi-Flo VFD (9.0A for 10 seconds)

(e) Discharge Port - 1/2" Female NPT

(f) Minimum Ambient Fluid Temperature -34°F (1°C)

(g) Maximum Ambient Fluid Temperature - 80°F (28°C)

(h) Motor Lubricating Fluid -Deionized (DI) Water

(i) Minimum Ambient Storage Temperature - 34°F (1°C)

Rev. 7.1.26 42458IFB26 | Page 4 of 32

(j) Maximum Ambient Temperature - 120°F (50°C)

(k) Dimensions - 11.3" length x 1.81" diameter

(l) Cooling Shroud, Stainless steel

All products must be new, unused, and current production.

No equivalents will be accepted. The District utilizes existing control systems and infrastructure that are compatible only with Grundfos pumps. Standardization on this equipment is necessary to ensure compatibility, operational reliability, and consistency with manufacturer and regulatory recommendations.

VII. TASK IDENTIFICATION

District Responsibilities

(a) District shall issue Purchase Orders for each purchase request.

(b) The District Project Manager or designated representative shall install and inspect pumps for acceptance.

(c) District Project Manager shall document any unacceptable or non-compliant units during the warranty period and request warranty claims. Nothing herein shall require the District to rely solely on the manufacturer’s warranty process where equipment fails to conform at delivery or prior to acceptance.

Contractor Responsibilities

(a) Supply and delivery of the submersible pumps shall be in accordance with the Agreement and specific guidance provided in District Purchase Order.

(b) All deliveries shall be made to District headquarters at 4049 Reid Street, Palatka, FL 32177 within 90 days from issuance of Purchase Order. Risk of loss shall remain with Supplier until delivery and acceptance by the District. Supplier shall promptly notify the District of any anticipated delays in delivery and provide an updated delivery schedule. If Supplier fails to meet the required delivery timeframe, the District reserves the right to procure the equipment from an alternate source and recover any reasonable additional costs incurred as a result of such delay.

(c) Provide contact information for warranty claims and be responsible for administering all manufacturer warranty claims. Upon notification of defective or nonconforming equipment during the warranty period, Supplier shall initiate a warranty claim with the manufacturer within five (5) business days of such notification and shall diligently pursue the claim through resolution. Supplier shall coordinate all communications, logistics, and actions necessary to effectuate repair or replacement of the equipment.

(d) At a minimum, all equipment shall be covered by the manufacturer’s warranty of not less than one (1) year from the date of acceptance by the District. Acceptance shall occur upon installation and inspection by the District confirming that the equipment complies with the specifications set forth in this solicitation. The District reserves the right to identify and require correction of any nonconforming equipment discovered during installation and inspection. Nothing herein shall limit the District’s right to require replacement of equipment that does not conform to the specifications at the time of delivery, installation, or inspection prior to acceptance.

Rev. 7.1.26 42458IFB26 | Page 5 of 32

42458IFB26 SUBMERSIBLE GROUNDWATER PUMPS - ENVIRONMENTAL SAMPLING

BID FORM

ITEM DESCRIPTION EST.

QTY. UNIT UNIT PRICE EXTENDED

PRICE

Grundfos GEOFlo 3 Submersible pump with an installed 25’ Jacketed Santoprene Motor lead

7 EA $ $

Grundfos GEOFlo 3 Submersible pump with an installed 50’ Jacketed Santoprene Motor lead

7 EA $ $

Grundfos GEOFlo 3 Submersible pump with an installed 75’ Jacketed Santoprene Motor lead

2 EA $ $

Grundfos GEOFlo 3 Submersible pump with an installed 100’ Jacketed Santoprene Motor lead

2 EA $ $

Grundfos GEOFlo 3 Submersible pump with an installed 125’ Jacketed Santoprene Motor lead

2 EA $ $

Grundfos GEOFlo 3 Submersible pump with an installed 150’ Jacketed Santoprene Motor lead

2 EA $ $

Grundfos GEOFlo 3 Submersible pump with an installed 175’ Jacketed Santoprene Motor lead

1 EA $ $

8 Grundfos Redi-Flo2 Submersible pump with an installed 25’ Motor lead 5 EA $ $

9 Grundfos Redi-Flo2 Submersible pump with an installed 50’ Motor lead 5 EA $ $

10 Grundfos Redi-Flo2 Submersible pump with an installed 75’ Motor lead 5 EA $ $

11 Grundfos Redi-Flo2 Submersible pump with an installed 100’ Motor lead 3 EA $ $

12 Grundfos Redi-Flo2 Submersible pump with an installed 125’ Motor lead 3 EA $ $

13 Grundfos Redi-Flo2 Submersible pump with an installed 150’ Motor lead 3 EA $ $

14 Grundfos Redi-Flo2 Submersible pump with an installed 175’ Motor lead 1 EA $ $

15 Low Density Polyethylene (LDPE) tubing for Grundfos GEOFlo 3 100 FT $ $

16 Low Density Polyethylene (LDPE) tubing for Grundfos Redi-Flo2 (installed) 100 FT $ $

TOTAL COST OF ITEMS 1-16 $

COST OF FREIGHT/SHIPPING FOR ALL ITEMS 1-16 $

TOTAL BID

Rev. 7.1.26 42458IFB26 | Page 6 of 32

Please provide the unit price for each item and multiply the unit price by the quantity provided for the total price per item. Add the total cost of Items 1 through 16 for a grand total. Provide the cost of freight/shipping where indicated and provide the total price for the items plus the freight/shipping where indicated. The quantities listed are for bidding purposes only. The District reserves the right to purchase any quantity on an as needed basis.

Estimated quantities are non-binding. Awarded pricing applies to actual quantities ordered by Purchase Order (PO).

The aggregate amount of all purchases made through PO cannot exceed the Total Compensation of the awarded Agreement.

The exact make and model specified must be provided. Alternate manufacturers will not be considered.

PUBLIC RECORDS: Florida Statutes provide that sealed submittals or replies received by the District shall remain exempt from disclosure until an intended decision is announced or until 30 days from the opening, whichever is earlier. This means that Respondent will not be able to obtain a copy of their competitor's submittals until the statutory time has elapsed.

UNIT PRICES: Unit prices on the Bid Form may be used to correct any extensions, and if adjusted, will be identified on the detailed tabulation as corrected. Unit costs will not be changed. If Respondent fails to include a unit price and only includes the total, the District reserves the right to mathematically calculate the unit cost and enter to establish a price for the Agreement and potential additional purchases of affected line items.

UNDER PENALTIES OF PERJURY, I, as the Respondent’s authorized officer or representative, hereby declare that I have fully reviewed the Respondent’s submittal, of which this Cost Schedule is a part; that all facts stated in the submittal are true;

that I understand all terms and conditions set forth in the District’s solicitation; and that, if awarded, the Respondent shall fully comply with all terms and conditions.

Name of Respondent Company

Authorized Representative Signature Date

Printed Name/Title

This document must be completed and returned with your submittal

Rev. 7.1.26 42458IFB26 | Page 7 of 32

42458IFB26 SUBMERSIBLE GROUNDWATER PUMPS - ENVIRONMENTAL SAMPLING

PART 2 – GENERAL INFORMATION AND REQUIREMENTS

Thank you for your interest in working with the St. Johns River Water Management District. Please direct questions regarding the solicitation documents and specifications to the District’s Procurement Staff member listed on the first page of this solicitation, in writing. We look forward to working with you. Pertinent information and required documents regarding this solicitation as part of a responsive submittal are listed below.

The District will publish notice of specifications and criteria, including addenda, intended agency decisions, or other matters pertinent to this solicitation on portals identified on the first page of this document.

2.1 MINIMUM QUALIFICATIONS

Respondent must satisfy the following minimum qualifications. Instructions for providing this documentation are provided herein. Failure to provide required documentation as instructed may result in a submittal being rejected as non-responsive.

(a) Experience: A minimum of three years providing submersible groundwater pumps.

(b) Similar projects: Respondents must have successfully supplied submersible groundwater pumps of a similar type to those described in this solicitation, for at least three unique entities, as set forth on the SIMILAR PROJECTS FORM. The District reserves the right to determine whether a project shall be considered “similar.”

Any similar project submitted by Respondent must have been performed for a project owner/administrator that is independent of Respondent. For purposes of this solicitation, “independent” means a project owner/administrator that is not: (i) the Respondent; (ii) a relative of Respondent; (iii) an employee, officer, director, agent, or representative of Respondent; or (iv) a parent, subsidiary, affiliate, commonly owned entity, joint venture partner, or other entity under common control with the Respondent.

(c) Authorized Service Provider: Respondent shall be an authorized service provider for the manufacturer (Grundfos), with the capability to perform or directly provide warranty repair services for the equipment specified. Respondent shall provide documentation from the manufacturer demonstrating that it is authorized to both administer warranty claims and perform repairs for the equipment specified in this solicitation.

Irrespective of the minimum qualifications stated above, the District may make such investigations as it deems necessary to determine the ability of the Respondent to perform the Work. The District reserves the right to reject any submittal if the evidence submitted by such Respondent and/or the District’s independent investigation of such Respondent fails to satisfy the District that such Respondent is properly qualified to carry out the obligations of the Agreement and complete the Work in a manner acceptable to the District within the time period specified.

2.2 BUDGET ESTIMATE

The estimated budget is an estimate only and does not limit the District in awarding the Agreement.

2.3 HOW TO ASSEMBLE YOUR SUBMITTAL

The following documents and forms must accompany any submittal in the order identified. Please do not include items not requested. A submittal returned without these documents may be deemed non-responsive. Failure to provide the required documentation demonstrating compliance with the specifications, including warranty information and manufacturer authorization, may result in the submittal being deemed non-responsive. The District reserves the right to request additional information from any Respondent prior to award.

Forms included in this solicitation Cover Page/Addendum Acknowledgement Bid Form General Qualifications Questionnaire Similar Projects Form Certificate as to Respondent’s Authority to do Business in the State of Florida Affidavit as to Non-collusion and Certification of Material Conformance with Specifications Drug-Free Workplace Form (not required unless there is a tie bid) Submittal Acknowledgement Form

Rev. 7.1.26 42458IFB26 | Page 8 of 32

Respondent provided documentation Letter from Manufacturer (Grundfos) stating that Respondent is an authorized service provider and is authorized to perform warranty repairs for the specified equipment.

Proof of Respondent’s active registration on www.sunbiz.org Proof of Respondent’s active registration with the U.S. Department of Homeland Security’s E-Verify system

(Answers to questions regarding E-Verify as well as instructions on enrollment may be found at the E-Verify website:

www.e-verify.gov).

Copy of all applicable warranties describing who is making the warranty, covered components and limitations/exclusions, and length of warranty period.

______ Detailed description of all maintenance and service for the specified equipment, included in the unit cost. Identify where the maintenance and service will be performed (onsite, at the vendor’s location, or shipped to a service facility) and any time constraints on such support.

NOTE! A Respondent’s submittal may be rejected as non-responsive for:

(a) Failing to complete all forms;

(b) Failure to provide all required materials; or

(c) Otherwise failing to comply with instructions for preparation and organization of submittal.

2.4 HOW TO SUBMIT A RESPONSE TO THIS SOLICITATION

(a) Respondent’s submittal must be in electronic format (no paper copies) either by uploading to DemandStar directly at www.demandstar.com OR to Central Bidding directly at www.centralbidding.com (NOT BOTH);

OR by delivering all files on a single pin/thumb/jump drive either by mail or hand delivery in a sealed envelope.

Label all sealed envelopes as follows:

SEALED SUBMITTAL – DO NOT OPEN

Respondent’s Name: ___________________________________________ Invitation for Bids: 42458IFB26, Submersible Groundwater Pumps - Environmental Sampling Opening Time: 2:00PM Opening Date: July 31, 2026

Shari Chinevere, Procurement Manager St. Johns River Water Management District District Headquarters 4049 Reid Street Palatka, FL 32177

**Please note that the U.S. Postal Service does not deliver regular mail or express mail to the above address. The District’s experience is that Federal Express and United Parcel Service will. The District is not responsible for and will not accept or consider late submittals due to delays caused by any mail, package or courier service, including the U.S. mail, or caused by any other occurrence.

DO NOT SUBMIT VIA E-MAIL — THIS WILL RESULT IN THE SUBMITTAL BEING REJECTED AS

NON-RESPONSIVE.

(b) All blank spaces on the solicitation documents must be typewritten or legibly printed in ink. In the event you decline to submit a response, the District would appreciate submittal of the form title NO RESPONSE FORM provided in this solicitation to describe the reason for not submitting a response.

(c) Please do not password protect files saved to a pin/thumb/jump drive. The District recommends that Respondents confirm their submittal documents will open correctly on a non-Respondent-owned computer.

Any electronic submittal received by the District that does not open on a District-owned computer is subject to rejection as a defective response. The file naming conventions for the solicitation must clearly identify specific information, such as the solicitation number and Respondent’s name (Example: 12345IFB78, ABC Company).

2.5 SIGNATURE AND CERTIFICATION REQUIREMENTS

If an individual submits a response to this solicitation he/she must sign his/her name therein and state his/her address and the name and address of every other person interested in this solicitation as principal.

If a partnership submits a response to this solicitation, state the name and address of each member of the partnership.

http://www.demandstar.com/ http://www.centralbidding.com/

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If a corporation or limited liability company submits a response to this solicitation, an authorized agent or officer/member must sign the submittal, subscribing the name of the entity with the individual’s own name and affixing the corporate seal (if applicable). Such agent or officer/member must also provide the name of the state under which the entity is chartered/formed, and the names and business addresses of the officers/members.

All Respondents must:

(a) Submit evidence of registration with the Florida Secretary of State for doing business in the state of Florida.

(b) Certify that all persons or entities having an interest as principal in this solicitation or in substantial performance of the Work have been identified in the submittal forms.

2.6 PROHIBITED COMMUNICATION

To ensure a fair and impartial evaluation process, the District strictly prohibits any communication related to this solicitation with any District office, department, bureau, or employee during the submission and evaluation period, except as expressly authorized in this solicitation. Respondents are specifically prohibited from initiating any contact or communication with any District official or employee involved in the evaluation or consideration of submittals, including but not limited to the Executive Director and members of the Governing Board of the St. Johns River Water Management District, prior to the issuance of an award decision. All communication regarding this solicitation shall be initiated by the District’s Procurement staff, and solely for the purpose of obtaining information or clarification necessary for the proper evaluation of submittals.

Any attempt by a Respondent to engage in unauthorized communication may result in disqualification from consideration for award under this solicitation and may further result in exclusion from future procurement opportunities with the District.

2.7 PRE-SUBMITTAL MEETINGS, INQUIRIES AND ADDENDA

If scheduled, the pre-submittal meeting information will appear on the first page of this solicitation. If the pre-submittal meeting is not designated as mandatory, then attendance at the pre-submittal meeting is strongly recommended. If the pre-submittal meeting is designated as MANDATORY, each Respondent must attend or its submittal will not be accepted. During this meeting, the project scope, procedures, and specifications will be discussed. It is also the only opportunity during the open solicitation period for attendees to ask questions directly to the end user.

District staff are not authorized to provide oral interpretations or clarifications of the solicitation documents, including specifications or other agreement terms. All binding interpretations or corrections must be provided in writing, come only from Procurement staff, and be issued as part of an official addendum to this solicitation. The assigned Procurement Specialist may provide general guidance on District procedures and assist in referencing applicable sections of the solicitation documents; however, Respondents remain fully responsible for understanding and following all written requirements and submit accordingly.

In order to be considered, all requests for a written interpretation or correction must be submitted via e-mail before the deadline for questions stated in this solicitation. All official responses, including clarifications, corrections, or supplemental instructions, will be issued in writing via addenda and posted on the solicitation portals listed on Page 1 of this document, prior to the submittal due date.

By submitting on this solicitation, Respondent is bound by and must acknowledge receipt of all issued addenda. Submittals will be interpreted as if all addenda were received, whether or not Respondent actually reviewed the addenda. Failure to receive or review an addendum does not relieve Respondent of any obligations under the solicitation or resulting Agreement.

All addenda become an official part of the Contract Documents (defined in the Agreement).

2.8 OPENING OF SUBMITTALS

Respondents or their authorized agents are invited to attend the opening of the submittals. The Florida Public Records Act, §119.071(1)(b), Fla. Stat., exempts sealed submittals from inspection and copying until such time as the District provides notice of an intended decision pursuant to §120.57(3)(a), Fla. Stat., or until 30 days after opening of submittals or final replies, whichever is earlier. This exemption is not waived by the public opening of the submittals.

Unless otherwise exempt, Respondent’s submittal is a public record subject to disclosure upon expiration of the above exemption period. If any information included in the submittal is a trade secret as defined in §812.081, Fla. Stat., and exempt from disclosure pursuant to §815.04, Fla. Stat., Respondent must clearly identify any such material as “CONFIDENTIAL TRADE SECRET” in its submittal and explain the basis for such exemption. The District reserves the right, in its sole judgment and discretion, to reject a submittal for excessive or unwarranted assertion of trade secret confidentiality and return the submittal to Respondent.

Rev. 7.1.26 42458IFB26 | Page 10 of 32

2.9 DISQUALIFICATION OF RESPONDENTS

Any of the following causes will be considered as sufficient grounds for disqualification of a Respondent and rejection of the submittal:

(a) Contacting a District employee or officer other than the procurement employee named in this solicitation about any aspect of this solicitation before the notice of intended decision is posted.

(b) Submission of more than one submittal for the same subject matter by an individual, firm, partnership, or corporation under the same or different names.

(c) Evidence of collusion among Respondents.

(d) Submission of materially false information.

(e) Information gained through checking references or other sources which indicates that Respondent may not successfully perform the Work.

(f) Respondent is failing to adequately perform on any existing agreement with the District.

(g) Respondent has defaulted on a previous agreement with the District.

(h) The evidence submitted by Respondent, or the District’s investigation of Respondent, fails to satisfy the District that Respondent is properly qualified to carry out the obligations of the Agreement in a manner acceptable to the District and within the time period specified.

(i) Any documented unsatisfactory past performance by Respondent on work performed on a District project.

(j) Any other cause that is sufficient to raise doubt regarding the ability of a Respondent to perform the Work in a manner that meets the District’s objectives for the Work.

2.10 REJECTION OF SUBMITTAL

Submittals must be delivered to the specified location and received before the designated due date and time in order to be considered. Untimely submittals will be returned unopened. Submittals will be considered irregular and may be rejected if they show material omissions, alterations of form, additions not called for, conditions, limitations, or other material irregularities. The District may consider incomplete any submittal not prepared and submitted in accordance with the provisions specified herein and the District reserves the right to waive any minor deviations or irregularities in an otherwise valid submittal.

The District reserves the right to reject any and all submittals and cancel this solicitation when it determines, in its sole judgment and discretion, that it is not in its best interest to award the Agreement.

2.11 WITHDRAWAL OF SUBMITTALS

Respondent may withdraw its submittal if it submits such a written request to the District prior to the designated date and hour of opening. Respondent may be permitted to withdraw its submittal no later than 72 hours after the submittal opening for good cause, as determined by the District in its sole judgment and discretion.

2.12 PROTEST PROCEDURES

Notices of Intended Decision will be posted for a minimum of 72 hours. The time period for filing a Notice of Protest pursuant to §120.57(3), Fla. Stat., and Fla. Admin. Code R. 28-110.003, commences at the time notices are posted.

As a courtesy to Respondents, the District may send copies of the notices of intended District decisions via e-mail to Respondent. These courtesy communications neither constitute official notice nor vary the times of receipt set forth above.

(a) Pursuant to §120.57(3), Fla. Stat., and Fla. Admin. Code R. 28-110.003, any person adversely affected by the terms, conditions, or specifications contained in a solicitation, including addenda, must file a Notice of Protest with the District Clerk within 72 hours after its posting.

(b) Pursuant to §120.57(3), Fla. Stat., and Fla. Admin. Code R. 28-110.003, any person adversely affected by a District decision or intended decision to award a contract, or to reject all submittals, proposals, or qualifications, must file a written Notice of Protest with the District Clerk within 72 hours after posting of the decision or intended decision.

(c) Pursuant to §120.57(3), Fla. Stat., and Fla. Admin. Code R. 28-110.004, a Formal Written Protest must be filed with the District Clerk within ten (10) days after the date the Notice of Protest is filed with the District. The Formal Written Protest must state with particularity the facts and law upon which the protest is based. Pursuant

Rev. 7.1.26 42458IFB26 | Page 11 of 32 to §287.042(2)(c), Fla. Stat., any person who files an action protesting the decision or intended decision must post with the District Clerk at the time of filing the formal written protest a bond, cashier’s check, or money order made payable to the St. Johns River Water Management District in an amount equal to one percent (1%) of the District’s estimated agreement amount.

(d) No additional time will be added for mailing. All filings must comply with Fla. Admin. Code R. 28-106.104 and must be addressed to and received by the District Clerk at the District Headquarters in Palatka, Florida within the prescribed time periods. The District will not accept any electronically transmitted facsimile pleadings, petitions, Notice of Protest or other documents.

(e) The District’s acceptance of pleadings, petitions, Notice of Protest, Formal Written Protest, or other documents filed by e-mail is subject to certain conditions set forth in the District’s Statement of Agency Organization and Operation (issued pursuant to Fla. Admin. Code R. 28-101.001), which is available for viewing at sjrwmd.com.

These conditions include, but are not limited to, the document being in the form of a PDF or TIFF file and being capable of being stored and printed by the District.

(f) Failure to file a protest within the time prescribed in §120.57(3), Fla. Stat., or failure to post the bond or other security required by law within the time allowed for filing a bond will constitute a waiver of proceedings under chapter 120, Fla. Stat. Mediation under §120.573, Fla. Stat., is not available.

2.13 AWARDING THE AGREEMENT

(a) All Respondents will be notified of the District's intent to award or decision to award the Agreement. For the purpose of filing a protest under §120.57(3), Fla. Stat., the time period will commence as provided in the Section titled PROTEST PROCEDURES, herein.

(b) The Agreement will be awarded to the lowest responsive, responsible Respondent, being the Respondent with the lowest Total Bid as reflected on the Bid Form who demonstrates, in accordance with the requirements of the submittal documents, a verifiable history of the skill, ability, integrity, and reliability necessary for the faithful performance of the Agreement (the “Successful Respondent”). The Agreement may be modified based on the District’s acceptance of any alternatives listed in the submittal that the District deems in its best interest.

(c) If two or more submittals are equal in all respects, the Agreement will be awarded as follows: (1) to Respondent that certifies compliance with §287.087, Fla. Stat., via the Drug-Free Workplace Form; (2) to a Respondent university in the State University System pursuant to §373.63, Fla. Stat.; (3) to a Respondent whose submittal contains commodities manufactured, grown, or produced within the state of Florida pursuant to §287.082, Fla.

Stat.; or (4) by lot.

(d) The District reserves the right to award the Agreement to the next lowest available Respondent in the event the successful Respondent fails to enter into the Agreement, or the Agreement with said Respondent is terminated within 90 days of the effective date.

(e) Section 286.0113, Fla. Stat., exempts from being open to the public, any portion of a meeting at which: (1) a negotiation with a Respondent is conducted pursuant to a competitive solicitation; (2) a Respondent makes an oral presentation as part of a competitive solicitation; (3) a Respondent answers questions as part of a competitive solicitation; or (4) negotiation strategies are discussed. Also, recordings of, and any records presented at, the exempt meeting are exempt from §119.07(1) and §24(a), Art. I of the State Constitution (Public Records) until such time as the District provides notice of an intended decision or until 30 days after opening the submittals or final replies, whichever occurs earlier. A complete recording shall be made of any portion of an exempt meeting. No portion of the exempt meeting may be held off the record.

(f) Pursuant to §286.0113 Fla. Stat., if the District rejects all submittals and concurrently provides notice of its intent to reissue the competitive solicitation, any recordings or records presented at any exempt meeting relating to the solicitation shall remain exempt from §119.07(1) and §24(a), Art. I of the State Constitution (Public Records) until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation or until the District withdraws the reissued competitive solicitation. A recording and any records presented at an exempt meeting are not exempt for longer than 12 months after the initial District notice rejecting all submittals.

2.14 EXAMINATION OF CONTRACT DOCUMENTS

Respondent is solely responsible for being fully informed of the conditions under which the Work is to be performed in relation to existing conditions. Respondent is responsible for carefully examining the general area of the Work, the requirements of the drawings and other Contract Documents (defined in the Agreement) related to the Work, the time in which

Rev. 7.1.26 42458IFB26 | Page 12 of 32 the Work must be completed, and any other details of the Work. Respondent must satisfy itself from its own personal knowledge and experience or professional advice as to the character of the Work, the conditions and materials to be encountered, the character, quality, and quantities of the Work, and any other conditions affecting the Work, including surrounding land.

Failure to satisfy the obligations of this paragraph will not relieve a Successful Respondent of its obligation to furnish all material, equipment, and labor necessary to perform the Agreement and to complete the Work for the consideration set forth in its submittal. Any such failure will not be sufficient cause to submit a claim for additional compensation.

No verbal agreement or conversation with any District officer, agent or employee, either before or after the execution of the Agreement, will affect or modify any of its terms.

2.15 EXECUTION OF AGREEMENT

(a) By submitting a response to this solicitation, Respondent represents and warrants that its submittal is a firm offer. Upon the District’s issuance of a notice of award (or other written acceptance), the Successful Respondent is bound to the terms, pricing, and commitments set forth in its submittal, as accepted by the District, together with the District’s solicitation documents.

(b) The Successful Respondent shall execute the District’s Agreement in the form provided (with any District-approved changes) and shall not condition, qualify, or withdraw its submittal, or refuse to sign the Agreement, after award. Failure to timely execute the Agreement and proceed with performance as required may be deemed a breach and may result in rejection of the submittal, cancellation of award, and any other remedies available to the District under the solicitation, the Agreement, or applicable law.

(c) Unless all submittals are rejected, the Successful Respondent must execute and return the Agreement to the District within 10 business days of receipt along with each of the following:

(1) A completed Internal Revenue Service Form W-9.

(2) Satisfactory evidence of all required insurance coverage, which may be provided by a certificate of insurance or other documentation reasonably acceptable to the District demonstrating compliance with the Agreement.

(3) Proof satisfactory to the District of the authority of the person or persons accepting the terms and conditions of this Solicitation on behalf of Respondent.

(4) All other information and documentation required by the Agreement.

(d) The District will not execute the Agreement until the above documents have been executed and delivered to the District. The Agreement will not be binding until executed by the District. A copy of the fully executed Agreement will be sent via e-mail to the Successful Respondent. The District reserves the right to cancel award of the Agreement without liability at any time before the Agreement has been fully executed by all parties and delivered to the Successful Respondent.

(e) Failure upon the part of the Successful Respondent to execute the Agreement or timely submit the required evidence of insurance coverage, or any other matter required by the Agreement, will be just cause, if the District so elects, for the recommended award to be annulled.

2.16 FLORIDA SALES TAX

The District is exempt from payment of State of Florida sales tax pursuant to §212.08(6), Fla. Stat. Any tangible personal property that is the subject of this solicitation is intended to remain tangible personal property and not become part of a public work owned by the District.

2.17 BONDING AND RETAINAGE – This section does not apply to this solicitation.

2.18 PUBLIC ENTITY CRIMES/DISCRIMINATORY VENDORS

In accordance with §287.133 and §287.134, Fla. Stat., a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime or placed on the discriminatory vendor list may not submit a bid, proposal, or reply on an agreement to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on an agreement with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, subcontractor, supplier, or consultant under a contract with any public entity; and may not transact business with any public

Rev. 7.1.26 42458IFB26 | Page 13 of 32 entity in excess of the threshold amount provided in §287.017 for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted or discriminatory vendor lists.

2.19 USE BY OTHER FLORIDA GOVERNMENTAL ENTITIES

Respondent may provide goods or services to other State of Florida governmental entities pursuant to the terms and conditions of the Agreement. These governmental entities include other water management districts, state of Florida agencies (including members of the state university system and community college system), counties, school boards, municipalities, special districts, and other local public agencies or authorities. References to the St. Johns River Water Management District in the Agreement will be replaced with the purchasing entity and the District will not be a party to any other governmental entity’s agreement to purchase. Nor will the District be responsible for payment for any goods or services delivered to or performed for any other governmental entity that utilizes Respondent pursuant to this paragraph.

2.20 PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL, OR IDEOLOGICAL INTERESTS IN

GOVERNMENT CONTRACTING

Notice is hereby provided that pursuant to §287.05701, Fla. Stat., the District (1) will not request documentation of or consider a Respondent’s social, political, or ideological interests when determining if Respondent is a responsible Respondent, and (2) may not give preference to a Respondent based on Respondent's social, political, or ideological interests.

2.21 AMERICANS WITH DISABILITIES ACT (ADA)

The District does not discriminate on the basis of disability in its services, programs, or activities. Special accommodations for disabilities may be requested through Shari Chinevere, Procurement Manager, or by calling (800) 955-8771 (TTY), at least five (5) business days (Mon – Fri) before the date needed.

2.22 DEFINITIONS

The definitions of capitalized terms used in this solicitation that are not otherwise defined herein can be found in the draft Agreement below.

Rev. 7.1.26 42458IFB26 | Page 14 of 32

PART 3 – REQUIRED DOCUMENTS AND FORMS

The following forms must be included in Respondent’s submittal:

Rev. 7.1.26 42458IFB26 | Page 15 of 32

42458IFB26 SUBMERSIBLE GROUNDWATER PUMPS - ENVIRONMENTAL SAMPLING

GENERAL INFORMATION QUESTIONNAIRE

Respondent’s company name

Number of years engaged in business under the present company name.

Has Respondent previously been engaged in the same or similar business under another company or trade name? If so, please describe each such instance.

Total number of years of Respondent’s experience performing similar Work as described in this solicitation.

Has Respondent ever been adjudicated bankrupt, initiated bankruptcy, or been the subject of bankruptcy proceedings on behalf of the current entity submitting on this solicitation or a prior entity that Respondent substantially operated or controlled? ___ Y ___N

If yes, please describe the nature and result of those proceedings and the entity involved.

Has Respondent (including any parent, subsidiary, affiliate, or predecessor) ever been debarred, suspended, or otherwise excluded from doing business with any federal, state, or local government entity in the United States of America? ___ Y ___N

If yes, explain.

Describe the background/experience of the person or persons who will be primarily responsible for directing the Work that will be performed pursuant to this solicitation. This inquiry is intended to encompass the Project Manager(s) who will be engaged on a daily basis in directing performance of the Work.

Rev. 7.1.26 42458IFB26 | Page 16 of 32

SIMILAR PROJECTS FORM

As part of the submittal, Respondent shall complete the following so that the District can determine Respondent’s satisfaction of the minimum qualifications of this solicitation.

Provide at least three unique equipment supply projects, similar in size and type to the equipment described in this solicitation, that Respondent has successfully completed within the last three years, with a minimum project value of $150,000. No more than one of the similar projects can be from a project completed for the District.

The District may contact the Project Owner or Administrator to verify the information provided below. Please ensure that all contact information is current and accurate. If the District is unable to reach the listed point of contact within two to three business days, the submittal may be deemed non-responsive.

The District reserves the right to determine whether a project shall be considered “similar.”

Project Owner/Administrator:

Point of Contact: E-Mail:

Phone: Project Start & Completion Dates:

Project Name:

Describe the equipment that was provided:

Total Project Value $________________________

Project Owner/Administrator:

Point of Contact: E-Mail:

Phone: Project Start & Completion Dates:

Project Name:

Describe the equipment that was provided:

Project Owner/Administrator:

Point of Contact: E-Mail:

Phone: Project Start & Completion Dates:

Project Name:

Describe the equipment that was provided:

Rev. 7.1.26 42458IFB26 | Page 17 of 32

CERTIFICATE AS TO RESPONDENT’S AUTHORITY TO DO BUSINESS IN FLORIDA

Respondent is incorporated/organized/formed under the laws of the State of _________________; is authorized by law to respond to this solicitation and perform all Work and furnish materials and equipment required under the Agreement and is authorized to do business in the State of Florida.

Entity name: ________________________________________________________________________________

Address: ___________________________________________________________________________________

Registration No: _____________________________________________________________________________

Registered Agent: ____________________________________________________________________________

By: _______________________________

(Official title)

(Affix corporate seal, if utilized by Respondent)

Attest: ____________________________

(Secretary)

The full names and business or residence addresses of persons or companies interested in the foregoing submittal as principals or officers of Respondent are as follows (specifically include the President, Secretary, and Treasurer or Manager and Member, and state the title held by all other individuals listed):

Identify any parent, subsidiary, or sister entities involving the same or substantially the same officers and directors that will or may be involved in performance of the Project, and provide the same information requested above on a photocopy of this form.

ATTACH a copy of Respondent’s active registration with the State of Florida Division of Corporations proving Respondent’s authority to do business in the State of Florida, or a copy of the application for same that has been accepted by the State of Florida.

Rev. 7.1.26 42458IFB26 | Page 18 of 32

AFFIDAVIT AS TO NON-COLLUSION AND CERTIFICATION OF

MATERIAL CONFORMANCE WITH SPECIFICATIONS

STATE OF

COUNTY OF

I, the undersigned, being first duly sworn, depose and say that:

1. I am the owner or duly authorized officer, representative, or agent of:

, Respondent that has submitted the attached submittal package.

2. The attached submittal is genuine. It is not a collusive or sham submittal.

3. I am fully informed regarding the preparation and contents of the attached submittal and am knowledgeable of all pertinent circumstances related thereto.

4. Neither Respondent nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other Respondent, company, or person to submit a collusive or sham submittal package in connection with the Agreement for which the attached submittal package has been submitted, or to refrain from proposing in connection with such Agreement, or has in any manner, directly or indirectly, sought by agreement, collusion, communication, or conference with any other Respondent, firm, or person to fix the price or prices in the attached submittal of any other Respondent , or to fix any overhead, profit, or cost element of the submitted prices or the submitted price of any other Respondent, or to secure through collusion, conspiracy, connivance, or unlawful agreement any advantage against the District or any other person interested in the proposed Agreement.

5. The price(s) included in the attached submittal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of Respondent or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

6. No official or other officer or employee of the District, whose salary or compensation is payable in whole or in part by the District, is directly or indirectly interested in this submittal, or in the supplies, materials, equipment, work, or labor to which it relates, or in any of the profits therefrom.

7. Any materials and equipment proposed to be supplied in fulfillment of the Agreement to be awarded conform in all respects to the specifications thereof. Further, the proposed materials and equipment will perform the intended function in a manner acceptable and suitable for the intended purposes of the District.

Signature: __________________________________

Title: ______________________________________

The foregoing instrument was acknowledged before me by means of ☐ physical presence or ☐ online notarization, this day of , 202 , by as (title) of (Respondent), the party on behalf of whom instrument was executed.

(SEAL)

(Signature)

Notary Public, State of _______________ at Large

My commission expires: _____________________

Rev. 7.1.26 42458IFB26 | Page 19 of 32

DRUG-FREE WORKPLACE FORM

This form is considered only in the event of a tie…