Rev. 5.12.26 42366IFB26 | Page 1 of 47

It is the responsibility of Respondents who receive this solicitation from sources other than the portals identified above or St. Johns River Water Management District to contact the District’s Procurement staff prior to the due date to ensure any updates/addenda are received in order to submit a responsible and responsive offer. If you fail to submit a complete and accurate document, the District may deem the offer non-responsive and reject your submittal.

ADDENDA ACKNOWLEDGMENT: Prior to submitting my offer, I have verified that all addenda issued to date are considered as part of my offer:

Addendum No. Date Addendum No. Date Addendum No. Date

RESPONDENT NAME:

STREET ADDRESS:

MAILING ADDRESS (IF DIFFERENT):

PRIMARY E-MAIL ADDRESS (required) SECONDARY E-MAIL ADDRESS (required)

TELEPHONE: ( ) YEAR COMPANY WAS ESTABLISHED

NAME/TITLE OF PERSON SUBMITTING:

SIGNATURE OF PERSON SUBMITTING:

This document must be completed and returned with your submittal

THE GOVERNING BOARD OF THE ST. JOHNS RIVER WATER MANAGEMENT DISTRICT

INVITATION FOR BIDS

42366IFB26 PABLO CREEK CONSERVATION AREA SECURITY RESIDENCE RENOVATION

The St. Johns River Water Management District (the “District”) is seeking submittals from qualified contractors that possess a current, active Florida General Contractor license to renovate and restore an existing dwelling unit at the recently acquired Pablo Creek Conservation Area property (the “Work”). The estimated budget for the Work is $60,000. All Work must be substantially completed and accepted by the District no later than September 30, 2026.

Interested and qualified Respondents are invited to submit a complete submittal package in accordance with the requirements and specifications detailed in this solicitation. Submittals must address all elements of the Scope of Work and comply with the terms and conditions set forth herein.

Further information is available through DemandStar at demandstar.com, Central Bidding at centralbidding.com, the state of Florida’s MyFloridaMarketPlace at myfloridamarketplace.com or the District’s website at sjrwmd.com. Solicitation packages may be obtained from the above portals. Respondents may also request the solicitation package directly from the District.

For all requests or questions relating to this solicitation, please contact:

LaDonna Johnson, Procurement Specialist

E-Mail: LJohnson@sjrwmd.com

MANDATORY PRE-BID MEETING – August 4, 2026; 10:00AM Meet at the southern end of Hodges Road - (30.250802107425873, -81.46643242964792)

LAST DAY FOR QUESTIONS – August 7, 2026; 5:00PM SUBMITTAL DUE DATE – August 11, 2026; 2:00PM

PLEASE NOTE! Submittal must include all required documents and forms requested in this solicitation or the submittal may be rejected and deemed non-responsive.

Rev. 5.12.26 42366IFB26 | Page 2 of 47

INVITATION FOR BIDS

42366IFB26 PABLO CREEK CONSERVATION AREA SECURITY RESIDENCE RENOVATION

TABLE OF CONTENTS

Cover Sheet Page 1

Table of Contents Page 2

PART 1 – Scope of Work Pages 3-7

Bid Form Page 8

PART 2 – Submittal Requirements & General Information Pages 9-15

PART 3 – Required Documents & Forms Pages 16-24 (NOTE! Additional documents not included in this section may be required)

PART 4 – Draft Agreement Pages 25-47

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42366IFB26 PABLO CREEK CONSERVATION AREA SECURITY RESIDENCE RENOVATION

PART 1 – SCOPE OF WORK

I. Introduction/Background

The St. Johns River Water Management District (District) is looking to recondition and restore an existing dwelling unit at the recently acquired Pablo Creek Conservation Area property (30.249044599114203, - 81.4838208719884).

II. Objective

The objective of this project is to ensure that the Pablo Creek Security Residence structure is restored to a safe, functional, and serviceable condition suitable for tenant occupancy.

III. Scope of Work

The Contractor shall provide all required permits, labor, supervision, materials, equipment, inspections, site restoration, and cleanup necessary to fully complete the work described herein.

IV. Task Identification

Contractor Responsibilities: Contractor shall provide the following:

1. Preparation:

a. Conduct a pre-construction site walkthrough to review project safety requirements, material staging, work processes, and the project schedule. All key subcontractors, including but not limited to roofing, electrical, plumbing, HVAC, and other applicable trades, are strongly encouraged to attend.

b. Obtain and post all permits required to perform the Work. Contractor shall also record and post the Notice of Commencement, if applicable, in accordance with Florida law and all local permitting requirements.

c. Provide the District with a detailed project schedule identifying major activities and milestones from commencement through final completion.

d. All construction materials stored on-site shall be placed in an area near the Work, subject to approval by the District Project Manager (DPM). The Contractor shall provide any ancillary storage needed to complete the Work.

e. Designate a Contractor Project Manager who can communicate effectively in English, both verbally and in writing, and who shall be present on-site during active work hours to coordinate project activities and serve as the primary point of contact with the District.

f. Contractor shall field verify all dimensions, quantities, and existing conditions before submitting its bid. Quantities stated herein are approximate. No additional compensation shall be provided for conditions that could have been reasonably observed or verified during the mandatory pre-bid walkthrough, unless otherwise approved in writing by the District.

g. All Work shall comply with applicable federal, state, and local laws, codes, ordinances, manufacturer’s requirements, permit conditions, and requirements of the Authority Having Jurisdiction. Contractor shall ensure that all subcontractors performing regulated work are properly licensed and qualified to perform their respective portions of the Work.

2. Site Safety and Housekeeping:

a. Secure the worksite using appropriate barriers, cones, caution tape, and signage to protect District

Rev. 5.12.26 42366IFB26 | Page 4 of 47 personnel, Contractor personnel, visitors, and the public.

b. Maintain the site in a clean, orderly, and safe condition throughout the project.

c. The District will provide one electronic access card for use by the construction team. The Contractor shall be responsible for maintaining control of the access card. A lost or unreturned card will result in a $200 replacement charge.

d. Contractor access shall be limited to the route between the entrance gate located off Hodges Boulevard and the dwelling unit located at coordinates 30.249044599114203, -81.4838208719884.

Access to other areas of the property is prohibited unless authorized by the DPM.

e. Contractor shall secure the residence at the end of each workday and shall protect all openings from weather, unauthorized entry, pests, and damage.

f. Contractor shall be responsible for coordinating all temporary utilities, power, water, sanitary facilities, and related needs necessary to perform the Work, unless otherwise approved in writing by the DPM.

3. Demolition:

Note: None of the demolition materials shall be reused. Contractor shall be responsible for the removal and proper disposal of all demolition debris and interior contents removed from the house and garage. If concealed conditions are discovered during demolition or installation (including but not limited to water intrusion, mold-like conditions, rot, termite damage, unserviceable plumbing/electrical components, or structural deficiencies), Contractor shall stop work in the affected area, protect the site, and notify the DPM. Contractor shall provide photographs, a written description of the condition, and a proposed corrective scope and associated cost for District review prior to proceeding, unless an immediate safety hazard requires emergency stabilization.

Contractor shall demolish, remove, and legally dispose of all removed, excess, or unused materials, including but not limited to kitchen cabinets, kitchen countertops, appliances, framing, drywall, and floor coverings.

a. Remove and properly dispose of approximately 910 sq. ft. of floor coverings which includes all carpet with padding and linoleum on the kitchen floor.

b. Remove and properly dispose of the overhead garage door and the garage service door.

c. Remove and properly dispose of the wooden door and exterior plywood covering the existing framed opening in the living room adjacent to the fireplace.

d. Remove and properly dispose of the master bathroom fixtures, including one toilet, one vanity top, and one bathtub with tile surround. The existing vanity base cabinet shall remain unless otherwise directed in writing by the DPM.

e. Remove and properly dispose of the kitchen base and upper cabinets, kitchen countertops, appliances, sink, and faucet.

f. Selectively remove and properly dispose of all damaged drywall (gypsum board) as identified during the mandatory pre-bid walkthrough or as otherwise approved in writing by the DPM.

g. Remove and properly dispose of all existing roof gutters and downspouts.

h. Remove and properly dispose of the wall coverings (including wallpaper) in the hall bathroom and master bathroom.

i. Remove and properly dispose of all remaining interior furnishings from the house and garage.

4. Installation:

Note: All materials shall be provided by Contractor unless otherwise specified. Materials, hardware, colors, and finishes shall be reviewed and approved by the DPM prior to installation. Prior to purchase and installation, Contractor shall submit cut sheets and/or product specifications for all major finish materials, fixtures, and equipment, including but not limited to LVT, doors, storm door, canopy/awning, Rev. 5.12.26 42366IFB26 | Page 5 of 47 cabinets, countertops, appliances, plumbing fixtures and valves, HVAC registers and grilles, duct materials, paint systems, and the gutter and downspout system. Any proposed “approved equal” product or material shall be submitted in writing and approved by the DPM prior to ordering. “Approved equal” shall mean a product or material providing performance, durability, and warranty coverage equal to or better than the specified item and that is compatible with existing conditions and code requirements.

a. Interior of the home:

(i) Flooring: Install approx. 910 sq. ft of new Luxury Vinyl Tile (LVT) that is waterproof and scratch resistant, with a minimum 22-mil wear layer such as Lifeproof 22 MIL or approved equal, in the living room, kitchen, hallway, bedrooms, and closets.

(1) Contractor shall include all required floor preparation necessary for proper LVT installation, including cleaning, scraping and removal of adhesive residues, minor patching and leveling of isolated defects. to meet the selected product manufacturer’s installation requirements, and installation of appropriate underlayment, if required by the selected product. Extensive subfloor repairs shall require prior written authorization from the DPM.

(2) Contractor shall provide and install all required flooring transitions and thresholds at doorways and changes in flooring type or elevation. The Contractor shall also remove and reinstall or replace shoe molding, quarter round, and/or baseboards, as necessary, to provide a complete and finished appearance. Painting and touch-up of disturbed surfaces shall be included.

(ii) Living/dining room:

(1) Install a 3’ x 6’8”, 6 Lite, inward-swing steel exterior door and a compatible storm door in the existing framed opening from the former exterior door in the living/dining room. Installation shall include all required framing adjustments, hardware, flashing, weatherproofing, trim, and finish work.

(iii) Kitchen: Provide a “like-for-like” design and layout. Contractor shall install, connect, test, and confirm proper operation of all appliances and fixtures.

(1) Install new kitchen cabinets such as Hampton Bay assembled shaker-style cabinets or a District approved equal, and new laminate countertops with an integrated backsplash, such as Hampton Bay Textured Calcutta Marble with an eased edge or a District approved equal.

(2) Provide and install new, mid-tier, white General Electric appliances or District approved equals, including one approximately 18-cubic-foot refrigerator, one dishwasher, one electric range, and one range hood. Provide and install one drop-in, single-bowl kitchen sink and one pull-down kitchen faucet with sprayer, such as the Kohler Sous Single-Handle Semi-Professional Pull-Down Kitchen Faucet or an approved equal. All products shall be new, off-the-shelf items purchased from a retail building-supply store or other District-approved supplier.

(3) Existing appliances shall be removed and legally disposed of by Contractor.

(iv) Hall bathroom:

(1) Repair damaged drywall surfaces, apply one coat of primer, and apply one coat of latex, satin-finish paint. Paint shall be applied uniformly to provide complete uniform coverage and a finished appearance.

(2) Existing fixtures shall remain unless otherwise directed in writing by the DPM.

(v) Master bathroom:

(1) Install one toilet, one laminate vanity top and drop-in sink, either one replacement bathtub with a fiberglass tub/shower surround or one complete bathtub/shower unit, as approved by the DPM; and all new valves and plumbing fixtures.

(2) Repair damaged drywall surfaces, apply one coat of primer, and apply one coat of latex, satin-finish paint. Paint shall be applied uniformly to provide complete uniform coverage and a finished appearance. All bathroom work shall include

Rev. 5.12.26 42366IFB26 | Page 6 of 47 required waterproofing, caulking, sealing, plumbing connections, testing, and code-compliant installation.

(vi) HVAC:

(1) Inspect the attic air distribution system and identify any compromised ductwork requiring replacement. Contractor shall provide photos and a written description of any compromised ductwork to the DPM for review prior to replacement.

Replacement of compromised ductwork shall not proceed without prior written approval by the DPM.

(2) Replace ten HVAC system registers, including supply and return registers with new registers matching the existing sizes, types, and configurations.

(vii) Interior drywall: Install replacement drywall for up to 64 square feet, equivalent to approximately two 4’ x 8’ sheets, in areas where damaged drywall has been removed. The Work shall include installation of new ½-inch gypsum board; taping and finishing to a Level 4 finish; matching the existing adjacent wall texture; and priming and painting the repaired areas. Paint all ceilings white with a water-based acrylic latex paint. Prior to painting, apply a stain-blocking primer to areas showing evidence of previous water staining. Paint shall be applied uniformly to provide complete uniform coverage and a finished appearance.

b. Garage:

(i) Garage door: Install one new 16-foot-wide aluminum overhead garage door and one new 36-inch by 80-inch, steel exterior, nine-lite, pre-hung garage service door. Installation shall include all required tracks, hardware, weatherstripping, trim, anchoring, and operating components. Both doors shall comply with applicable local building-code and wind-load requirements.

(ii) Garage ceiling:

(1) Repair the existing garage ceiling, including mechanically refastening sagging gypsum board to the ceiling joists with screws. The Work shall include patching all screw heads and joints, applying a single-pass knockdown texture to match the existing finish, applying primer, and applying two coats of water-based acrylic latex paint. Paint shall be applied uniformly to provide complete uniform coverage and a finished appearance. The approximate garage ceiling area is 532

sq. ft.

(2) If portions of the garage ceiling gypsum board are determined to be unsalvageable (water-damaged, delaminated, excessively bowed, or missing framing support), replacement of gypsum board beyond minor patches shall be identified during demolition or early construction submitted to the DPM as a proposed change to the Work. The Contractor shall not perform the additional replacement work without written authorization from the District.

c. Home exterior:

(i) Seamless Gutters: Install approximately 95 linear ft. of six-inch seamless gutters along all horizontal fascia. Gutters shall be securely fastened and shall include all required end caps, miters, outlets, hangers, connectors, and sealants. The system shall include a minimum of six matching downspouts, with appropriate elbows and splash blocks, to ensure proper water diversion away from the foundation.

(ii) Downspouts: Downspouts shall discharge onto splash blocks and shall be positioned to direct water away from the foundation. Contractor shall coordinate final discharge locations with the DPM to avoid causing erosion or directing water toward walkways/entries, or other areas that may create safety or drainage concerns.

(iii) Soffit and Facia: Clean and properly prepare all fascia and soffits and apply two coats of exterior paint before installing the gutter system.

(iv) Exterior siding: Clean and properly prepare the exterior siding on the three gable ends of the structure and apply two coats of acrylic, exterior paint.

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(v) Canopy: Install one exterior aluminum canopy awning, approximately 4 feet wide by 4 feet deep, over the exterior door serving the living/dining room. An acceptable example is the 4-foot 1100 Series fixed aluminum door canopy, approximately 12 inches high by 42 inches deep, in brown, or an approved equal. Installation shall include all required anchors, flashing, sealants, and hardware.

d. Cleaning:

(i) Provide a comprehensive post-construction cleaning of the interior of the home, including cleaning the walls, windows, floors, fixtures, cabinets, countertops, appliances, and all other affected interior surfaces to leave the residence move-in ready for tenant occupancy.

5. Quality Assurance and Warranties

a. Provide a minimum 25-year manufacturer’s warranty and 10-year Contractor workmanship warranty for the installed gutter and downspout system. The Contractor shall provide copies of all warranty documents to the District at project closeout.

b. As applicable, schedule, coordinate, and successfully complete all required inspections with the Authority Having Jurisdiction, provide the DPM with copies of all inspection documentation, and obtain all required approvals prior to closeout.

c. Acceptance: Prior to demobilization, the DPM shall inspect all completed work for acceptance.

The Contractor shall correct any deficiencies identified by the DPM prior to final acceptance.

d. At project completion, Contractor shall provide all warranty documentation, product manuals, final permit signoffs and inspection approvals (as applicable), and final lien releases.

6. Post-construction Inspection:

a. Contractor shall remove all debris and dust from the work areas.

b. Contractor shall remove all construction debris containers and Contractor-owned equipment and materials from District property and shall legally and safely dispose of all waste and debris.

c. Final cleaning shall be suitable for tenant occupancy and include the removal of labels, dust/debris, and construction residues from floors, fixtures, cabinets, countertops, windows, and all other affected areas.

District Responsibilities: The District will provide the following:

1. Select and approve paint colors, specifications, and finishes for all project items identified in Section IV.

2. Designate an exterior location near the residence where the Contractor may place a roll-off container. The

Contractor shall provide, maintain, and remove the roll-off container.

3. Perform the final inspection and acceptance of the work upon successful completion of the project and verification that all requirements of the Agreement have been met.

V. Work Hours

1. Normal working hours for this project shall be 7:00 a.m. to 5:00 p.m., Monday through Friday. The District reserves the right to modify working hours as necessary to accommodate property operations and project requirements. Any deviation from the approved work schedule shall be coordinated and approved in advance by the DPM.

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42366IFB26 PABLO CREEK CONSERVATION AREA SECURITY RESIDENCE RENOVATION

BID FORM

DESCRIPTION TOTAL BID

Provide all labor, supervision, materials, equipment, permits, inspections, demolition, disposal, installation, repairs, site restoration, warranties, and cleanup necessary to fully recondition the Pablo Creek Security Residence in accordance with the Scope of Work. $____________________________________

• The total bid price shall be all-inclusive and shall include all costs necessary to provide a complete, code-compliant, turnkey project ready for tenant occupancy.

• The Supplemental Work Allowance (if used) is NOT included in this bid amount.

• The Respondent understands all conditions of the solicitation and has included all required costs.

PUBLIC RECORDS: Florida Statutes provide that sealed submittals or replies received by the District shall remain exempt from disclosure until an intended decision is announced or until 30 days from the opening, whichever is earlier.

This means that Respondents will not be able to obtain a copy of their competitors’ submittals until the statutory time has elapsed.

UNIT PRICES: Unit prices on the Bid Form may be used to correct any extensions, and if adjusted, will be identified on the detailed tabulation as corrected. Unit costs will not be changed. If Respondent fails to include a unit price and only includes the total, the District reserves the right to mathematically calculate the unit cost and enter to establish a price for the Agreement and potential additional purchases of affected line items.

AIS REQUIREMENT: If the solicitation concerns a public works project or involves the procurement of materials for use in a public works project as defined in §255.0993, Fla. Stat., the Respondent hereby acknowledges that it is obligated to comply with the American Iron and Steel Requirement (the “AIS Requirement”) set forth therein and Respondent hereby certifies that any iron or steel product contained in this Cost Schedule that is to be permanently incorporated into the subject project will be produced in the United States in accordance with the AIS Requirement. Respondent agrees that it shall be responsible for any penalty imposed as a result of Respondent’s failure to comply with the AIS Requirement. In addition, Respondent has included any costs associated with the AIS Requirement into this cost schedule.

UNDER PENALTIES OF PERJURY, I, as the Respondent’s authorized officer or representative, hereby declare that I have fully reviewed the Respondent’s submittal, of which this Cost Schedule is a part; that all facts stated in the submittal are true; that I understand all terms and conditions set forth in the District’s solicitation; and that, if awarded, the Respondent shall fully comply with all terms and conditions.

Name of Respondent Company

Authorized Representative Signature Date

Printed Name/Title

This document must be completed and returned with your submittal

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42366IFB26 PABLO CREEK CONSERVATION AREA SECURITY RESIDENCE RENOVATION

PART 2 –GENERAL INFORMATION AND REQUIREMENTS

Thank you for your interest in working with the St. Johns River Water Management District. Please direct questions regarding the submittal documents and specifications to the District’s Procurement Staff member listed on the first page of this solicitation, in writing. We look forward to working with you. Pertinent information and required documents regarding this solicitation as part of a responsive submittal are listed below.

The District will publish notice of specifications and criteria, including addenda, intended District decisions, or other matters pertinent to this solicitation on portals identified on the first page of this document.

2.1 MINIMUM QUALIFICATIONS

Respondent must satisfy the following minimum qualifications. Instructions for providing this documentation is provided herein. Failure to provide required documentation as instructed may result in a submittal being rejected as non-responsive.

a. Experience: A minimum of five (5) years of relevant experience performing residential renovation, restoration, or similar construction work comparable in size, scope, and complexity to the Work described in this solicitation.

b. Similar projects: Provide a minimum of three (3) projects completed within the last five (5) years that are similar in size and scope to the Work described in this solicitation as set forth on the SIMILAR PROJECTS FORM.

For purposes of this solicitation, a similar project is defined as residential renovation, rehabilitation, restoration, or remodeling projects involving multiple trades (e.g., roofing, HVAC, plumbing, electrical, flooring, drywall, painting) with a construction value of at least $40,000. All projects submitted must have been successfully completed by the Respondent. No more than one of the similar projects can be from a project completed for the District.

District reserves the right to determine whether or not a project satisfies the requirements of a similar project.

c. Specific License Requirements: If Respondent is a sole proprietor, Respondent must submit evidence that Respondent is a Florida Licensed General Contractor. If Respondent is a business organization (corporation, limited liability company, partnership, etc.), Respondent must submit evidence that Respondent has a primary qualifying agent that is itself licensed in accordance with Chapter 489, Florida Statutes, to perform the Work contemplated in the Agreement herein.

Irrespective of the minimum qualifications stated above, the District may make such investigations as it deems necessary to determine the ability of the Respondent to perform the Work. The District reserves the right to reject any submittal if the evidence submitted by such Respondent and/or the District’s independent investigation of such Respondent fails to satisfy the District that such Respondent is properly qualified to carry out the obligations of the Agreement and complete the Work in a manner acceptable to the District within the time period specified.

2.2 BUDGET ESTIMATE

The estimated budget of $60,000 is an estimate only and does not limit the District in awarding the Agreement. A Supplemental Work Allowance (SWA) amount has been included in the estimated project budget to address unforeseen or additional work, if required. The SWA is to be used only at the District’s discretion and only upon written authorization from the District Project Manager (DPM). Respondents shall not include the SWA amount in their bid or proposed pricing. The Respondent’s bid shall reflect only the cost to complete the base scope of work as defined in this solicitation. If utilized, the SWA will be authorized separately and paid in accordance with the terms of the resulting Agreement.

Respondents are cautioned to not make any assumptions from the DPM’s estimate about the total funds available for the Work. The District retains the right to adjust the estimate in awarding the Agreement. The District also reserves the right to reject all Bids if subsequent negotiations with qualified Respondents result in costs over the DPM’s estimate. In addition, the District reserves the right to increase, decrease, or delete any class, item, or part of the Work in order to reduce costs for any reason. The District may discuss alternatives for reducing the cost of the Work with Respondents and make such modifications as it determines to be in its best interest.

2.3 HOW TO ASSEMBLE YOUR SUBMITTAL

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The following documents and forms must accompany any submittal in the order identified. Please do not include items not requested. A submittal returned without these documents may deem the submittal non-responsive. The District reserves the right to request additional information from any Respondent prior to award.

Forms included in this solicitation Cover Page/Addendum Acknowledgement Bid Form General Qualifications Questionnaire Similar Projects Form Proposed Subcontractors Certificate as to Respondent’s Authority to do Business in the State of Florida Affidavit as to Non-collusion and Certification of Material Conformance with Specifications Drug-Free Workplace Form (not required unless there is a tie bid) Submittal Acknowledgement Form

Respondent provided documentation Certificate of Insurability - as noted in Section titled PROOF OF INSURABILITY, herein Proof of Respondent’s active registration on www.sunbiz.org Proof of Respondent’s active registration with the U.S. Department of Homeland Security’s E-Verify system

(Answers to questions regarding E-Verify as well as instructions on enrollment may be found at the E-Verify website: www.e-verify.gov).

Copy of current General Contractor’s license required by the City/County/State/this solicitation.

NOTE! A Respondent’s submittal may be rejected as non-responsive for:

(a) Failing to complete all forms;

(b) Failure to provide all required materials; or

(c) Otherwise failing to comply with instructions for preparation and organization of submittal.

2.4 PROOF OF INSURABILITY

The submittal shall contain proof of insurability issued by a company authorized to do business in the State of Florida, and with an A.M. Best Company rating of at least A- for the required insurance(s) listed in the attached Agreement.

NOTE! The successful Respondent shall be required to obtain and provide a Certificate of Insurance, submitted concurrently with the executed Agreement, that meets all specified requirements, references the applicable Agreement number, and names the St. Johns River Water Management District as an additional insured.

2.5 HOW TO SUBMIT A RESPONSE TO THIS SOLICITATION

(a) Respondent’s submittal must be in electronic format (no paper copies) either by uploading to DemandStar directly at www.demandstar.com OR to Central Bidding directly at www.centralbidding.com (NOT BOTH);

OR by delivering all files on a single pin/thumb/jump drive either by mail or hand delivery in a sealed envelope.

Label all sealed envelopes as follows:

SEALED SUBMITTAL – DO NOT OPEN

Respondent’s Name: ___________________________________________ Invitation for Bids: 42366IFB26, Pablo Creek Conservation Area Security Residence Renovation Submittal Due Time: 2:00 PM Submittal Due Date: August 11, 2026

LaDonna Johnson, Procurement Specialist St. Johns River Water Management District District Headquarters 4049 Reid Street Palatka, FL 32177 http://www.demandstar.com/ http://www.centralbidding.com/

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**Please note that the U.S. Postal Service does not deliver regular mail or express mail to the above address. The District’s experience is that Federal Express and United Parcel Service will. The District is not responsible for and will not accept or consider late submittals due to delays caused by any mail, package or courier service, including the U.S. mail, or caused by any other occurrence.

DO NOT SUBMIT VIA E-MAIL — THIS WILL RESULT IN THE SUBMITTAL BEING REJECTED AS

NON-RESPONSIVE.

(b) All blank spaces on the solicitation documents must be typewritten or legibly printed in ink. In the event you decline to submit a response, the District would appreciate submittal of the form title NO RESPONSE FORM provided in this solicitation to describe the reason for not submitting a response.

(c) Please do not password protect files saved to a pin/thumb/jump drive. The District recommends that Respondents confirm their submittal documents will open correctly on a non-Respondent-owned computer. Any electronic submittal received by the District that does not open on a District-owned computer is subject to rejection as a defective response. The file naming conventions for the solicitation must clearly identify specific information, such as the solicitation number and Respondent’s name (Example: 12345IFB78, ABC Company).

2.6 SIGNATURE AND CERTIFICATION REQUIREMENTS

If an individual submits a response to this solicitation he/she must sign his/her name therein and state his/her address and the name and address of every other person interested in this solicitation as principal.

If a partnership submits a response to this solicitation, state the name and address of each member of the partnership.

If a corporation or limited liability company submits a response to this solicitation, an authorized agent or officer/member must sign the submittal, subscribing the name of the entity with the individual’s own name and affixing the corporate seal (if applicable). Such agent or officer/member must also provide the name of the state under which the entity is chartered/formed, and the names and business addresses of the officers/members.

All Respondents must:

(a) Submit evidence of registration with the Florida Secretary of State for doing business in the state of Florida.

(b) Certify that all persons or entities having an interest as principal in this solicitation or in substantial performance of the Work have been identified in the submittal forms.

2.7 PROHIBITED COMMUNICATION

To ensure a fair and impartial evaluation process, the District strictly prohibits any communication related to this solicitation with any District office, department, bureau, or employee during the submission and evaluation period, except as expressly authorized in this solicitation. Respondents are specifically prohibited from initiating any contact or communication with any District official or employee involved in the evaluation or consideration of submittals, including but not limited to the Executive Director and members of the Governing Board of the St. Johns River Water Management District, prior to the issuance of an award decision. All communication regarding this solicitation shall be initiated by the District’s Procurement staff, and solely for the purpose of obtaining information or clarification necessary for the proper evaluation of submittals. Any attempt by a Respondent to engage in unauthorized communication may result in disqualification from consideration for award under this solicitation and may further result in exclusion from future procurement opportunities with the District.

2.8 PRE-SUBMITTAL MEETINGS, INQUIRIES AND ADDENDA

If scheduled, the pre-submittal meeting information will appear on the first page of this solicitation. If the pre-submittal meeting is not designated as mandatory, then attendance at the pre-submittal meeting is strongly recommended. If the pre-submittal meeting is designated as MANDATORY, each Respondent must attend or its submittal will not be accepted.

During this meeting, the project scope, procedures, and specifications will be discussed. It is also the only opportunity during the open solicitation period for attendees to ask questions directly to the end user.

District staff are not authorized to provide oral interpretations or clarifications of the solicitation documents, including specifications or other agreement terms. All binding interpretations or corrections must be provided in writing, come only from Procurement staff, and be issued as part of an official addendum to this solicitation. The assigned Procurement Specialist may provide general guidance on District procedures and assist in referencing applicable sections of the solicitation documents; however, Respondents remain fully responsible for understanding and following all written requirements and submit accordingly.

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In order to be considered, all requests for a written interpretation or correction must be submitted via e-mail before the deadline for questions stated in this solicitation. All official responses, including clarifications, corrections, or supplemental instructions, will be issued in writing via addenda and posted on the solicitation portals listed on Page 1 of this document, prior to the submittal due date.

By submitting on this solicitation, Respondent is bound by and must acknowledge receipt of all issued addenda.

Submittals will be interpreted as if all addenda were received, whether or not Respondent actually reviewed the addenda.

Failure to receive or review an addendum does not relieve Respondent of any obligations under the solicitation or resulting Agreement. All addenda become an official part of the Contract Documents (defined in the Agreement).

2.9 OPENING OF SUBMITTALS

Respondents or their authorized agents are invited to attend the opening of the submittals. The Florida Public Records Act, §119.071(1)(b), Fla. Stat., exempts sealed submittals from inspection and copying until such time as the District provides notice of an intended decision pursuant to §120.57(3)(a), Fla. Stat., or until 30 days after opening of submittals or final replies, whichever is earlier. This exemption is not waived by the public opening of the submittals.

Unless otherwise exempt, Respondent’s submittal is a public record subject to disclosure upon expiration of the above exemption period. If any information included in the submittal is a trade secret as defined in §812.081, Fla. Stat., and exempt from disclosure pursuant to §815.04, Fla. Stat., Respondent must clearly identify any such material as “CONFIDENTIAL TRADE SECRET” in its submittal and explain the basis for such exemption. The District reserves the right, in its sole judgment and discretion, to reject a submittal for excessive or unwarranted assertion of trade secret confidentiality and return the submittal to Respondent.

2.10 DISQUALIFICATION OF RESPONDENTS

Any of the following causes will be considered as sufficient grounds for disqualification of a Respondent and rejection of the submittal:

(a) Contacting a District employee or officer other than the procurement employee named in this solicitation about any aspect of this solicitation before the notice of intended decision is posted.

(b) Submission of more than one submittal for the same subject matter by an individual, firm, partnership, or corporation under the same or different names.

(c) Evidence of collusion among Respondents.

(d) Submission of materially false information.

(e) Information gained through checking references or other sources which indicates that Respondent may not successfully perform the Work.

(f) Respondent is failing to adequately perform on any existing agreement with the District.

(g) Respondent has defaulted on a previous agreement with the District.

(h) The evidence submitted by Respondent, or the District’s investigation of Respondent, fails to satisfy the District that Respondent is properly qualified to carry out the obligations of the Agreement in a manner acceptable to the District and within the time period specified.

(i) Any documented unsatisfactory past performance by Respondent on work performed on a District project.

(j) Any other cause that is sufficient to raise doubt regarding the ability of a Respondent to perform the Work in a manner that meets the District’s objectives for the Work.

2.11 REJECTION OF SUBMITTAL

Submittals must be delivered to the specified location and received before the designated due date and time in order to be considered. Untimely submittals will be returned unopened. Submittals will be considered irregular and may be rejected if they show material omissions, alterations of form, additions not called for, conditions, limitations, or other material irregularities. The District may consider incomplete any submittal not prepared and submitted in accordance with the provisions specified herein and the District reserves the right to waive any minor deviations or irregularities in an otherwise valid submittal.

The District reserves the right to reject any and all submittals and cancel this solicitation when it determines, in its sole judgment and discretion, that it is not in its best interest to award the Agreement.

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2.12 WITHDRAWAL OF SUBMITTALS

Respondent may withdraw its submittal if it submits such a written request to the District prior to the designated date and hour of opening. Respondent may be permitted to withdraw its submittal no later than 72 hours after the submittal opening for good cause, as determined by the District in its sole judgment and discretion.

2.13 PROTEST PROCEDURES

Notices of Intended Decision will be posted for a minimum of 72 hours. The time period for filing a Notice of Protest pursuant to §120.57(3), Fla. Stat., and Fla. Admin. Code R. 28-110.003, commences at the time notices are posted.

As a courtesy to Respondents, the District may send copies of the notices of intended District decisions via e-mail to Respondent. These courtesy communications neither constitute official notice nor vary the times of receipt set forth above.

(a) Pursuant to §120.57(3), Fla. Stat., and Fla. Admin. Code R. 28-110.003, any person adversely affected by the terms, conditions, or specifications contained in a solicitation, including addenda, must file a Notice of Protest with the District Clerk within 72 hours after its posting.

(b) Pursuant to §120.57(3), Fla. Stat., and Fla. Admin. Code R. 28-110.003, any person adversely affected by a District decision or intended decision to award a contract, or to reject all submittals, proposals, or qualifications, must file a written Notice of Protest with the District Clerk within 72 hours after posting of the decision or intended decision.

(c) Pursuant to §120.57(3), Fla. Stat., and Fla. Admin. Code R. 28-110.004, a Formal Written Protest must be filed with the District Clerk within ten (10) days after the date the Notice of Protest is filed with the District. The Formal Written Protest must state with particularity the facts and law upon which the protest is based. Pursuant to §287.042(2)(c), Fla. Stat., any person who files an action protesting the decision or intended decision must post with the District Clerk at the time of filing the formal written protest a bond, cashier’s check, or money order made payable to the St. Johns River Water Management District in an amount equal to one percent (1%) of the District’s estimated agreement amount.

(d) No additional time will be added for mailing. All filings must comply with Fla. Admin. Code R. 28-106.104 and must be addressed to and received by the District Clerk at the District Headquarters in Palatka, Florida within the prescribed time periods. The District will not accept any electronically transmitted facsimile pleadings, petitions, Notice of Protest or other documents.

(e) The District’s acceptance of pleadings, petitions, Notice of Protest, Formal Written Protest, or other documents filed by e-mail is subject to certain conditions set forth in the District’s Statement of Agency Organization and Operation (issued pursuant to Fla. Admin. Code R. 28-101.001), which is available for viewing at sjrwmd.com.

These conditions include, but are not limited to, the document being in the form of a PDF or TIFF file and being capable of being stored and printed by the District.

(f) Failure to file a protest within the time prescribed in §120.57(3), Fla. Stat., or failure to post the bond or other security required by law within the time allowed for filing a bond will constitute a waiver of proceedings under chapter 120, Fla. Stat. Mediation under §120.573, Fla. Stat., is not available.

2.14 AWARDING THE AGREEMENT

(a) All Respondents will be notified of the District's intent to award or decision to award the Agreement. For the purpose of filing a protest under §120.57(3), Fla. Stat., the time period will commence as provided in the Section titled PROTEST PROCEDURES, herein.

(b) The Agreement will be awarded to the lowest responsive, responsible Respondent, being the Respondent with the lowest Total Bid as reflected on the Bid Form who demonstrates, in accordance with the requirements of the submittal documents, a verifiable history of the skill, ability, integrity, and reliability necessary for the faithful performance of the Agreement (the “Successful Respondent”). The Agreement may be modified based on the District’s acceptance of any alternatives listed in the submittal that the District deems in its best interest.

(c) If two or more submittals are equal in all respects, the Agreement will be awarded as follows: (1) to Respondent that certifies compliance with §287.087, Fla. Stat., via the Drug-Free Workplace Form; (2) to a Respondent university in the State University System pursuant to §373.63, Fla. Stat.; (3) to a Respondent whose submittal

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Stat.; or (4) by lot.

(d) The District reserves the right to award the Agreement to the next lowest available Respondent in the event the successful Respondent fails to enter into the Agreement, or the Agreement with said Respondent is terminated within 90 days of the effective date.

(e) Section 286.0113, Fla. Stat., exempts from being open to the public, any portion of a meeting at which: (1) a negotiation with a Respondent is conducted pursuant to a competitive solicitation; (2) a Respondent makes an oral presentation as part of a competitive solicitation; (3) a Respondent answers questions as part of a competitive solicitation; or (4) negotiation strategies are discussed. Also, recordings of, and any records presented at, the exempt meeting are exempt from §119.07(1) and §24(a), Art. I of the State Constitution (Public Records) until such time as the District provides notice of an intended decision or until 30 days after opening the submittals or final replies, whichever occurs earlier. A complete recording shall be made of any portion of an exempt meeting. No portion of the exempt meeting may be held off the record.

(f) Pursuant to §286.0113 Fla. Stat., if the District rejects all submittals and concurrently provides notice of its intent to reissue the competitive solicitation, any recordings or records presented at any exempt meeting relating to the solicitation shall remain exempt from §119.07(1) and §24(a), Art. I of the State Constitution (Public Records) until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation or until the District withdraws the reissued competitive solicitation. A recording and any records presented at an exempt meeting are not exempt for longer than 12 months after the initial District notice rejecting all submittals.

2.15 EXAMINATION OF CONTRACT DOCUMENTS

Respondent is solely responsible for being fully informed of the conditions under which the Work is to be performed in relation to existing conditions. Respondent is responsible for carefully examining the general area of the Work, the requirements of the drawings and other Contract Documents (defined in the Agreement) related to the Work, the time in which the Work must be completed, and any other details of the Work. Respondent must satisfy itself from its own personal knowledge and experience or professional advice as to the character of the Work, the conditions and materials to be encountered, the character, quality, and quantities of the Work, and any other conditions affecting the Work, including surrounding land.

Failure to satisfy the obligations of this paragraph will not relieve a Successful Respondent of its obligation to furnish all material, equipment, and labor necessary to perform the Agreement and to complete the Work for the consideration set forth in its submittal. Any such failure will not be sufficient cause to submit a claim for additional compensation.

No verbal agreement or conversation with any District officer, agent or employee, either before or after the execution of the Agreement, will affect or modify any of its terms.

2.16 EXECUTION OF AGREEMENT

(a) By submitting a response to this solicitation, Respondent represents and warrants that its submittal is a firm offer. Upon the District’s issuance of a notice of award (or other written acceptance), the Successful Respondent is bound to the terms, pricing, and commitments set forth in its submittal, as accepted by the District, together with the District’s solicitation documents.

(b) The Successful Respondent shall execute the District’s Agreement in the form provided (with any District-approved changes) and shall not condition, qualify, or withdraw its submittal, or refuse to sign the Agreement, after award. Failure to timely execute the Agreement and proceed with performance as required may be deemed a breach and may result in rejection of the submittal, cancellation of award, and any other remedies available to the District under the solicitation, the Agreement, or applicable law.

(c) Unless all submittals are rejected, the Successful Respondent must execute and return the Agreement to the District within 10 business days of receipt along with each of the following:

(1) A completed Internal Revenue Service Form W-9.

(2) Satisfactory evidence of all required insurance coverage.

(3) Proof satisfactory to the District of the authority of the person or persons accepting the terms and conditions of this Solicitation on behalf of Respondent.

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(4) All other information and documentation required by the Agreement.

(d) The District will not execute the Agreement until the above documents have been executed and delivered to the District. The Agreement will not be binding until executed by the District. A copy of the fully executed Agreement will be sent via e-mail to the Successful Respondent. The District reserves the right to cancel award of the Agreement without liability at any time before the Agreement has been fully executed by all parties and delivered to the Successful Respondent.

(e) Failure upon…