419086-event.pdf

Awarded To: Ellis Erosion Control Systems, Inc.

Providia Management Group

Providia Management Group has been awarded the Primary Contract for both treatments.

Ellis Erosion Control Systems, Inc. has been awarded the Secondary contract for both treatments.

Phragmites Trampling, Crushing, and Mowing Services weeds, wetlands, Open 12/5/2017 4:00 PM MST Type Invitation for Bid

Close 1/9/2018 2:00 PM MST Number AS18100 Currency US Dollar

Sealed Until 1/9/2018 2:00 PM MST

Contacts

Ann Schliep aschliep@utah.gov

Commodity Codes

Commodity Code Description

70111 Removal services for ornamental plants or bushes or trees including tree and shrub removal services and lop and scatter and chaining and harrow and bullhog

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Forestry, Fire and State Lands

INVITATION FOR BIDS

Phragmites Trampling, Crushing, and Mowing Services

SOLICITATION #AS18100

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code.

If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: for trampling and crushing or mowing of Phragmites in Great Salt Lake Wetlands.

It is anticipated that this IFB will result in multiple contract awards. The methodology or formula that will be used to determine the number of contract awards is: lowest cost per acre for trampling & crushing and mowing Phragmites.

Closing date and time

The closing date and time for this sourcing event is 01/09/2018 at 2:00 PM Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the

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Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Length of the Contract The contract resulting from this IFB will be for FIVE (5) years.

Background

Directions to Howard Slough WMA: From Salt Lake City: Take I-15 Northbound to exit 338. At the first light turn left and drive west on 5600 S for 7.25 miles and turn left on 7100 W and drive south for one mile. The entrance to Howard Slough WMA will be on your right.

From Brigham City: Take I-15 Southbound to exit 338 and turn right at the first light. Drive west on 5600 S for 7.25 miles and turn left on 7100 W and drive south for one mile. The entrance to Howard Slough WMA will be on your right.

The occurrence of non-native Phragmites in the Great Salt Lake ecosystem has increased rapidly over the last 30-40 years.

Phragmites currently dominates approximately one third of wetlands surrounding the Great Salt Lake. Phragmites is problematic to the Great Salt Lake ecosystem for the following reasons:

• Phragmites reduces native wetlands and the associated species by preventing adequate sunlight to the soil surface.

• Phragmites limits wildlife habitat due to its dense growth.

• Phragmites alters hydrologic system by trapping sediment and limiting water cycling through wetland ecosystems.

• Phragmites limits lake access for recreation, research, and search and rescue efforts.

The Division has received funding in fiscal year 2018 to continue active management of Phragmites on the Great Salt Lake.

Adaptive management is crucial and how the budget is used will be highly dependent on several factors including how much regrowth of treated Phragmites is observed, precipitation amounts over the course of the year, and completion success of the current contracted work.

The current projects the division has in progress are on the Sovereign Lands adjacent to Farmington Bay WMA, Howard Slough WMA, and Harold Crane WMA.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Forestry, Fire and State Lands is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #AS18100. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information

Mandatory Site visit:

Bidder must attend in person the MANDATORY SITE VISIT at Howard Slough Waterfowl Management Area located near Hooper, UT on Wednesday, December 13, 2017 at 10:00 a.m. Per Utah Procurement Rule R33-6-103 Pre-Bid Conferences and Site Visits. Mandatory site visits must be attended in person by an authorized representative of the person or vendor submitting a bid. The meeting will begin promptly at 10:00 a.m. Any prospective bidders who arrive late to the meeting will not be allowed to submit a bid. Failure to attend the site visit shall result in the disqualification of any bidder that does not have an authorized representative attend the entire duration of the mandatory site visit. This includes not taking calls/text during the site visit.

Phones may be used to take pictures. All discussion not related to the site visit must be done after the site visit as to not be a distraction during the site visit. An attendance log will be maintained including the name of each attendee, the entity the attendee is representing, and the attendee’s contact information, minutes of the site visit, and copies of any documents distributed by the conducting procurement unit to the attendees and shall be published as an addendum to the solicitation. Any verbal modifications made to any of the solicitation documents during the mandatory site visit shall be reduced to writing and will be published as an addendum to the solicitation.

Directions to Howard Slough WMA:

From Salt Lake City: Take I-15 Northbound to exit 338. At the first light turn left and drive west on 5600 S for 7.25 miles and turn left on 7100 W and drive south for one mile. The entrance to Howard Slough WMA will be on your right..

From Brigham City: Take I-15 Southbound to exit 338 and turn right at the first light. Drive west on 5600 S for 7.25 miles and turn left on 7100 W and drive south for one mile. The entrance to Howard Slough WMA will be on your right.

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Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

New Technology

Pursuant to Utah Administrative Rule R33-12-502 the awarded contract(s) may be modified to incorporate new technology or technological upgrades associated with the procurement item being solicited, including new or upgraded: (i) systems; (ii) apparatuses; (iii) modules; (iv) components; and (v) other supplementary items. Further, a maintenance or service agreement associated with the procurement item under the resulting contract(s) may be modified to include any new technology or technological upgrades. Any contract modification incorporating new technology or technological upgrades will be specific to the procurement item being solicited and substantially within the scope of the original procurement or contract.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

• The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

• The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

• The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

• The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments Section.

5. The Scope of Work has been attached to this IFB. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids.

Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Changing your Time Zone

3. Attachment A: Terms and Conditions for Services (Agency Contracts)

4. Attachment B: Scope of Work

5. Attachment C: References

6. Sign-In sheet

7. Site Visit Q&A

8. Map: Howard Slough WMA

9. Map: Farmington Bay

Questions Required Questions

1. Acceptance of Prerequisites

1.1.

Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

If yes, Bidder must provide a statement regarding its debarment or suspension.

1.2.

Is Bidder an employee of the State of Utah?

If yes, then Offeror must submit an external employment form signed by Offerors manager at the State of Utah.

1.3.

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into.

Licenses must be maintained throughout the entire contract period.

Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.4.

Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.5. Does Bidder have an outstanding tax lien in the State of Utah? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.6. Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

2. Vendor Information

2.1. Please provide your firm's legal company name.

2.2. Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

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2.3. Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4. Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5. Please provide your firm's State of Utah Sales Tax ID Number.

If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6. Identify your firm's type of business.

3. Mandatory Minimum Requirements

3.1. Bidder has past work experience with trampling or mowing Phragmites in wetlands. This past experience totals 500 acres or more.

3.2. Bidder does not have any unresolved disputes with the State of Utah.

3.3.

Bidder's equipment meets the following minimum qualifications: a) Have at least 2 machines for the job, b) ground pressure of tractor must be less than 3 psi, c) if mowing, must be flail mower, not rotary

3.4. Bidder acknowledges they must attend the mandatory site visit (pre-bid meeting as described in the Description Section and Attachment B in order to submit a bid.

4. Additional Information

4.1. What are the specifications of the machinery that will be used? (make, model, horsepower, ground pressure, etc.)

4.2. Does the bidder plan to use additional attachments if awarded? If so, please describe>

4.3. How many machines does the bidder plan to use if awarded a contract?

4.4. If the equipment does not perform as required, what will be the bidder's contingency plan?

4.5. Please briefly explain how the bidder's machinery will accomplish project objectives identified in Attachment B.

4.6. Bidder acknowledges they must provide references for which you have accomplished this type of work in the past, using Attachment C.

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery

S1 Phragmites Trampling and Crushing 1 AC - Acre

Trampling and crushing of Phragmites according to the specifications in Attachment B.

S2 Phragmites Mowing 1 AC - Acre

Mowing of Phragmites according to specifications in Attachment B.