41551 Addendum1_Window Building Cleaning.pdf

DATE: December 5, 2025

TO: Prospective Respondents

FROM: LaDonna Johnson, Procurement Specialist

SUBJECT: Addendum #1 to Invitation for Bids, 41551 – Cleaning and Washing of District Buildings

As a result of an inquiry received regarding the above-referenced solicitation, the following information and clarifications are provided for your reference:

NOTE: The bid due date and time remains 2:00 p.m., December 19, 2025.

Revisions to the Scope of Services:

• II. Site Location and Description o Removed building names and replaced with building numbers.

o Provided description of each building.

• Exhibit 1 – List of Buildings o Corrected District Headquarters (DHQ) Zip code.

o Revised building names, numbers, materials & elements.

• Exhibit 2 – Maps o Provided maps of sidewalks, concreate entranceways, walkways, and canopy at DHQ.

Q1: Will the District conduct a pre-bid meeting or site visit for this solicitation?

A1: Yes. A Non-Mandatory Pre-Bid Meeting is scheduled for Wednesday, December 10, 2025, at 11:00 am at District Headquarters located at 4049 Reid Street, Palatka, FL 32177.

Q2: What do you do with the blacked-out areas on this bid? You're only interested in the one item with access; "one-time service", or "annual service". Correct?

A2: The fields that are blacked out do not apply and no cost is required for those items. Please enter your pricing only in the applicable fields with a dollar amount ($) shown.

Q3: Do you have any budget set for this bid?

A3: The estimated budget for this solicitation is $35,000 per year for the three-year contract term.

Q4: Can you share prior awarded bid data from prior year(s)?

A4: The scope of the current contract differs significantly from the previous contract, so prior bid data is not relevant or applicable.

Q5: Attachment A, D, & F are missing - will you follow up with these documents?

A5: All attachments are included within the solicitation package.

• Attachment A – Statement of Work (Scope): This will be provided after the award is made and prior to obtaining signatures from the contractor.

• Attachment D – Common Carrier or Contracted Carrier Attestation: Please refer to page 39

• Attachment F – Authorization to Store Contractor Equipment on District Property: Please refer to page 41.

Q6: Will water access be available at all required service locations, or should bidders plan to supply their own water?

A6: Yes, water will be available at all required service locations.

Q7: I noticed mention of Insurance clearance if elected the contract but did not see any specifics on what those requirements are. Is there anything outside of standard GL/WC that would be required?

A7: Please refer to page 38, Attachment C – Insurance Requirements for all required coverages.

Q8: Are the one-time cleanings of Sunnyhill Field Station and additional buildings at headquarters to be performed at the start of the contract, or did the district have plans to have those cleaned at a later date in the contract term?

A8: Yes. The one-time cleanings are to be performed at the start of the contract, unless otherwise directed by the District’s Project Manager.

Q9: Please provide the documents outlining the property locations that require cleaning.

A9: Please refer to the attached exhibits:

• Exhibit 1 – List of Buildings

• Exhibit 2 – Maps of Sidewalks, Concrete Entranceways, Walkways, and Canopy at District

Headquarters.

Please acknowledge receipt of this Addendum on the BID FORM provided in the bid package.

If you have any questions, please e-mail me at ljohnson@sjrwmd.com.

mailto:ljohnson@sjrwmd.com

INVITATION FOR BIDS

(IFB) 41551 CLEANING AND WASHING OF DISTRICT BUILDINGS

PART 1 – SCOPE OF SERVICES

I. INTRODUCTION/BACKGROUND

The St. Johns River Water Management District (District) is soliciting the services of a qualified contractor to provide window and exterior cleaning services for its main headquarters campus in Palatka, Florida, at two additional service centers in Palm Bay and Apopka, Florida, and for one of its Field stations (Sunnyhill) at Umatilla, Florida. The goal of this project is to preserve the aesthetic integrity and physical condition of the District's facilities by performing thorough cleaning of exterior building surfaces, windows, concrete walkways and covered walkway canopy.

II. SITE LOCATION AND DESCRIPTION

1. District Headquarters (DHQ) Address: 4049 Reid Street, Palatka, FL 32177 Facilities include:

Three (3) two-story office buildings (Buildings #1, 3 & 4) One (1) single-story office building (Building #2) One (1) single-story laboratory building Six (5) large metal and block buildings (Compound buildings #6, 7 ,8 ,9 ,10 &11) Sidewalks, entranceways, walkways, and canopy

2. Palm Bay Service Center (PBSC) Address: 525 Community College Parkway, S.E., Palm Bay, FL 32909 One (1) single-story office building (Administration Building) One (1) single-story metal building (Fleet Building) Sidewalks, entranceways, and walkways

3. Apopka Service Center (ASC) Address: 2501 South Binion Road, Apopka, FL 32703 One (1) single-story office building Sidewalks, entranceways, and walkways

4. Sunnyhill Field Station (SHFS) Address: 19561 S.E. Highway 42, Umatilla, FL 32784 Two (2) – residential (used as offices) structures o Administration Building o Blue House

One (1) single-story metal building (Fleet Building)

III. OBJECTIVE

Contractor shall perform exterior building surface cleaning, exterior window cleaning, interior window cleaning at designated locations, and pressure washing of concrete walkways and covered walkway canopies at designated locations. The primary objective of this work is to prevent deterioration, preserve visual appeal, and maintain the structural cleanliness of the District’s facilities. This effort supports the longevity of the buildings and ensures a clean, professional appearance consistent with the District’s standards.

IV. SCOPE OF WORK

The Contractor shall furnish all labor, supplies, materials, equipment, and supervision necessary to provide cleaning services for each building at the locations set forth below. All work shall be performed in accordance with ANSI/IICRC S400 standards for cleaning and maintenance of commercial facilities, in compliance with OSHA 29 CFR 1910 safety requirements.

All services shall be coordinated with the District Project Manager (DPM) prior to the commencement of work, providing at least 72 hours' advance notice.

The District’s DHQ and Service Centers Buildings are constructed from a variety of materials, including brick, wood, stucco, metal, and glass. Canopy ceilings, soffits, downspouts, gutters and fascia are constructed of metal (primarily aluminum) or stucco. Maps showing sidewalks, concrete entranceways, and walkways are in Exhibit 2 of this document.

Quarterly Services – DHQ Office Buildings

• Clean all exterior glass windows and doors

• Clean front entrance interior glass windows (Executive and Administration buildings ONLY)

• Soft wash metal canopies and stucco walls at each building entrance

Annual Services – DHQ office buildings (1-4) and laboratory, PBSC Administration Building &

ASC

• Pressure and soft wash the complete exterior of buildings, including fascia, stucco walls and metal soffit panels

• Soft wash gutters and downspouts. Wash gutters internally to remove debris, vegetation, and soil

• Pressure wash all external concrete walkways surrounding and connecting the buildings, including covered walkway canopies

• Service Centers Buildings:

o Clean all exterior glass windows and doors o Pressure/soft wash metal canopies and stucco walls at each building entrance

One-Time Service - DHQ Compound, SHFS and PBSC Fleet Building

• Pressure and soft wash the complete exterior of buildings, including fascia, and block walls (Buildings 10 & 11)

• Clean all exterior glass windows and doors

• Soft wash gutters and downspouts. Wash gutters internally to remove debris, vegetation, and soil

• Pressure wash all external concrete walkways surrounding and connecting the buildings, including covered walkway canopies (Exhibit 2)

Additional Cleaning and Pressure Washing Services

• Glass may be cleaned during normal work hours. All exterior window and door glass shall be cleaned with a brush and squeegee, utilizing cleaning agents that will not damage any adjacent surfaces or landscape.

• Pressure or soft washing and window washing shall remove all foreign material to include, but not limited to, bugs, bug droppings, spider webs, wasp’s nests, mold, mildew, adhesives, sand, and dirt.

• All annual and one-time cleaning services performed within (10) feet of building entrances, canopy panels, and walls shall be completed outside of normal business hours.

• Window cleaning shall not be performed adjacent to or prior to other services being rendered to prevent soiling of glass surfaces.

• All work shall be performed in accordance with the manufacturer's recommended cleaning procedures for the specific surface being pressure-washed.

V. WORK HOURS AND LOCATION

All work shall be performed during normal District business hours, Monday – Friday, 7:00 am – 5:00 pm, unless otherwise provided herein. Work shall not be performed on designated District holidays, or on weekends. Scheduling shall be coordinated in advance with DPM.

VI. TASK IDENTIFICATION

Contractor Responsibilities:

• Contractor shall be responsible for all equipment and supplies necessary to complete the project, including, but not limited to, pressure washing machines, ladders, personnel lifts and cleaning agents.

• Contractor shall protect all existing structures, equipment, trees, shrubbery and property against damage or interrupted services.

• Contractor shall repair/replace any damage to the landscape or District’s property immediately following the completion of work and prior to invoicing.

• Contractor shall be responsible for the repair of any damage to the stucco or coatings that occur during the cleaning process.

• Contractor shall correct work that fails to meet any standards outlined in this Statement of Work.

• Contractor shall maintain a neat and clean work site and clean up all work areas at the end of each workday.

• The Water Resources (Building 3) and Resource Management (Building 4) Buildings have aluminum soffits with rubber expansion gaskets between panels. If any gasket becomes loose or dislodged, the Contractor shall promptly reinstall and secure the gasket to its original position.

District Responsibilities:

• DPM shall approve the Contractor’s planned schedule for all services.

• Provide access to all areas as needed, upon receiving at least 72 hours’ notice.

• Supply water and electricity necessary to complete the services.

• Inspect work and provide feedback as necessary.

VII. TIMEFRAME

The contract term shall be effective though September 30, 2028. All quoted prices must remain firm for the full term of the agreement.

VIII. COST SCHEDULE

Contractor’s pricing shall include all cost associated with the performance of quarterly, annual, and one-time services to be performed under this contract.

Funding for each fiscal year is subject to the District Governing Board budget approval.

IX. PROJECT MANAGER

Scott Tilton (DPM), Facilities Program Manager Bureau of Transportation and Facilities 386-329-2347 (Office) 386-937-1378 (Cell) stilton@sjrwmd.com

ATTACHMENTS:

Exhibit 1 – List of Buildings Exhibit 2 – Exhibit 2 - Maps of Sidewalks, Concrete Entranceways, Walkways, And Canopy mailto:stilton@sjrwmd.com

EXHIBIT 1 - LIST OF BUILDINGS

BUILDING NAME BUILDING # SQ. FT. MATERIALS & ELEMENTS

District Headquarters – 4049 Reid Street, Palatka, FL 32177

Executive Building 1 31,110 Glass, stucco, soffit, fascia, gutters, downspouts

Administration Building 2 38,351 Glass, stucco, soffit, fascia, gutters, downspouts

Water Resource 3 30,000 Glass, stucco, soffit, fascia, gutters, downspouts

Resource Management 4 36,000 Glass, stucco, soffit, fascia, gutters, downspouts

Lab 5 6,800 Glass, stucco, soffit, fascia, gutters, downspouts

Facilities 6 3,600 Metal skin, glass, gutters, downspouts

Transportation 7 7,832 Metal skin, glass, gutters, downspouts

Stores/Wellness 8 18,030 Metal skin, glass, gutters, downspouts

Warehouse 9 10,800 Metal skin, glass, gutters, downspouts

HDS & Storage 10 & 11 5,500 Blocks, glass, gutters, downspouts Walkways, Entranceways, Sidewalks & Canopy

Multiple Concrete and Aluminum

Palm Bay Service Center – 525 Community College Parkway SE, Palm Bay, FL 32909

Administration Building N/A 32,500 Glass, stucco, soffit, gutters, downspouts

Fleet Building N/A 20,000 Metal skin, gutters, downspouts, Walkways, Entranceways and Sidewalks

Multiple Concrete

Apopka Service Center – 2501 S. Binion Road, Apopka, FL 32703

Apopka Service Center N/A 17,171 Glass, stucco Walkways, Entranceways, and Sidewalks

N/A Concrete

Sunnyhill Field Station – 19561 S.E. Highway 42, Umatilla, FL 32784

Administration Building N/A 1,512 Glass, stucco, soffit, gutters, downspouts, concrete

Fleet Building N/A 8,560 Metal skin, gutters, downspouts, concrete

Blue House N/A 1,855 Wood siding, wooden wraparound deck, gutters, downspouts

EXHIBIT 2 – MAPS OF SIDEWALKS, CONCRETE ENTRANCEWAYS, WALKWAYS, AND

CANOPY

DHQ

PBSC

ASC