41551 Addendum 2_Window Building Cleaning.pdf
PDF 3 MB Posted
- Attached to
- Cleaning and Washing of District Buildings
- Solicitation number
- ITB-14440
- Issued by
- Polk County, Florida
About this file
This is Addendum #2 to an Invitation for Bids issued by the St. Johns River Water Management District for Cleaning and Washing of District Buildings (IFB 41551). The addendum provides clarifications from a pre-bid meeting held on December 10, 2025, regarding the scope of work, which includes annual and quarterly cleaning of District buildings, one-time concrete and sidewalk cleaning services, and gutter cleaning. Internal window cleaning is required only for the front entrance/lobby windows of Buildings 1 & 2 at District Headquarters as part of quarterly window cleaning services. Site visits to additional locations may be coordinated by contacting LaDonna Johnson, the Procurement Specialist. All questions and inquiries must be directed to the Procurement Specialist rather than on-site staff. Work may commence upon execution of the Agreement with required documentation submitted, and all work must be coordinated with the District Facilities Manager at least 72 hours in advance via written email confirmation. Work shall not occur on designated District holidays but may be performed after hours or on weekends. The bid due date remains December 19, 2025, at 2:00 p.m.
The addendum clarifies that no subcontractors are permitted, no special chemicals or cleaning processes are required, and no roofs or roofing surfaces are included in the scope. The Palm Bay Service Center Administration Building requires annual cleaning, while the Palm Bay Service Center Fleet Building requires only one-time service. Reference letters are required for any entity listed as part of similar work details. Alternative window cleaning methods may be used if approved by the District Facilities Manager upon evaluation. Vendors must acknowledge receipt of this addendum on the bid form provided in the bid package.
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Other files
| File | Type | Posted |
|---|---|---|
| 41551 Addendum1_Window Building Cleaning.pdf | ||
| 41551_IFB_Building Cleaning Services_FINAL.pdf |
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Text version
DATE: December 15, 2025
TO: Prospective Respondents
FROM: LaDonna Johnson, Procurement Specialist
SUBJECT: Addendum #2 to Invitation for Bids, 41551 – Cleaning and Washing of District Buildings
This addendum is issued to share key points and clarifications discussed during the pre-bid meeting held on December 10, 2025.
1. General Project Overview A general overview of the project was provided. The scope of work includes annual and quarterly cleaning of the buildings, as well as a one-time cleaning service for concrete areas and sidewalks. Gutter cleaning is also required unless otherwise noted in the bid specifications.
2. Scope of Cleaning Internal window cleaning will be required as part of the quarterly window cleaning service at DHQ for the windows at the front entrance/lobby of Buildings 1 & 2 only.
3. Past Performance Reference Letters Reference letters are required if you list the entity as part of your similar work details.
4. Site Visits If a vendor would like to visit any of the additional sites listed, please contact LaDonna Johnson at (386) 329-4592 or ljohnson@sjrwmd.com to coordinate the visit with the appropriate District staff. Vendors are permitted to visit sites independently; however, they are strongly discouraged from asking questions of on-site staff. All questions and inquiries must be directed to LaDonna Johnson.
5. Cleaning Materials and Surfaces No special chemicals or cleaning processes are required for the buildings or exterior surfaces in this bid.
Additionally, no roofs or roofing surfaces are included in the scope of work.
6. Project Start and Work Hours The selected vendor may begin work upon execution and return of the Agreement, provided all required documentation has been submitted. All work must be coordinated with the DPM prior to performing the work. Work shall not be conducted on designated District holidays, but may be performed after hours or on weekends. The contractor shall confirm the work date and time in writing, via email, and obtain approval from the DPM at least 72 hours in advance.
7. Existing Contracts There are no existing or anticipated contracts that will interfere with the work to be performed under this solicitation.
8. Window Cleaning Methods If the vendor chooses to use an alternative cleaning method instead of a squeegee for window cleaning, the
DPM will evaluate the results to determine whether the method meets the District’s required cleaning standards.
Additional Questions:
1) Are subcontractors permitted?
• No subcontractors are permitted for this solicitation.
2) How frequent is the service for the Palm Bay locations? The Administration Building says annual cleaning and the Fleet Building says one-time service. Is it one time per year for both buildings?
• Palm Bay Service Center Administration Building is once per year.
• Palm Bay Service Center Fleet Building is a one-time service (once every three years).
Additionally, a copy of the pre-bid meeting sign in sheet is attached herein as Attachment 1.
NOTE: The bid due date and time remains 2:00 p.m., December 19, 2025.
Please acknowledge receipt of this Addendum on the BID FORM provided in the bid package.
If you have any questions, please e-mail me at ljohnson@sjrwmd.com.
mailto:ljohnson@sjrwmd.com
| 41551 Addendum 2_Window Building Cleaning FINAL |
| Pre-Bid Sign in. |
File details come from the government source that posted it. Updated .