State of Illinois Contract v.25.4

Illinois Emergency Management Agency – Office of Homeland Security

Contract

8 Inch Diesel Trash Pumps

26-588IEMA-MGMTA-B-51629

The Parties to this contract are the State of Illinois acting through the undersigned Agency

(collectively the State) and the Vendor. This contract, consisting of the signature page and numbered sections listed below and any attachments referenced in this contract, constitute the entire contract between the Parties concerning the subject matter of the contract, and in signing the contract, the Vendor affirms that the Certifications and Financial Disclosures and Conflicts of

Interest attached hereto are true and accurate as of the date of the Vendor’s execution of the contract. This contract supersedes all prior proposals, contracts and understandings between the

Parties concerning the subject matter of the contract. This contract can be signed in multiple counterparts upon agreement of the Parties.

1. SCOPE OF WORK

1.1. OVERVIEW AND PURPOSE:

The Illinois Emergency Management Agency – Office of Homeland Security is procuring three (3) 8-inch Diesel Trash Pumps for assistance in flood fight operations.

1.2. SUPPLIES AND/OR SERVICES REQUIRED:

The agency requires three (3) 8-inch Diesel Trash Pumps. The following specifications are requirements the pumps must meet:

1. Each complete pump unit shall consist of a trailer mounted, diesel powered, 8” heavy-duty cast iron, fully automatic dry self-priming feature, solids handling dewatering trash pump. It shall be arranged to provide a compact assembly on a rigid frame, mounted on a tandem axle with four (4) wheels, designed to be towed behind trucks at highway speeds. Each pump shall come complete with all hoses, seals, attachments and couplers as specified herein.

2. This pump shall be directly coupled to the engine by means of a fly-wheel coupling arrangement. The pump shall have a compressor assisted self-priming system, be able to handle up to 3” solids. The pump housing shall have fully adjustable and replaceable wear plates, mechanical seals and have a removeable suction cover for

Contract# 4100235255 v.25.4 maintenance access. This pump housing shall have an 8” suction size inlet furnished with a “Bauer” style flanged socket, and an 8” discharge size outlet furnished with an

8” “Bauer” style flanged ball, Bauer Type B connections. The discharge outlet shall also have a gate lever style valve for maintaining and adjusting proper discharge volume and head pressure in the field.

3. The pump casing shall be heavy-duty 65-46-12 ductile iron.

4. The flow capacity of this pump shall be a minimum 3,200 GPM with a discharge head of 150 ft. and capable of passing 3” solids without damage to the pump.

5. The pump shall be capable of operating dry without damage. The pump shall include automatic shut-down after prolonged dry operation.

6. The pump shall be provided with a current production liquid cooled, turbo-charged, 4- or 6-cylinder, diesel engine meeting the following:

a. Minimum 149 H.P. engine

b. Tier 4 emissions

c. Dry style air cleaner

d. Fuel filter water separator

e. 12-volt electrical system

f. Alternator/regulator

g. Maintenance free battery

h. Engine oil cooler

7. The unit shall have at minimum a 100-gallon fuel tank capacity. The tank or cap shall be clearly labeled “Diesel fuel only” and be marked separately from any DEF fluid tank.

8. The engine controls and instruments shall be included as follows:

a. Key operated ignition or pass code

b. Starter switch with neutral safety switch

c. Hand controlled throttle

d. Fuel gauge

e. Hour meter - activated by engine oil pressure or engine RPM.

f. Engine coolant temperature (automatic shut-down).

g. Engine oil pressure gauge (automatic shut-down).

h. Air filter restriction indicator, gauge or warning light.

i. Cold weather starting aid.

9. The chassis/trailer shall be designed to support the full weight of unit at highway speeds.

10. The running gear shall consist of a torsion or leaf spring suspension type axle, electric brakes with automotive style hub assemblies.

11. The axles shall have grease zerks at each hub for wheel bearing maintenance.

12. The drawbar/tongue shall have a 3’ pintle hitch that is adjustable from approximately 14” to 22”. Safety chains shall be included with hitch.

13. The wheels shall be steel, heavy-duty automotive type, minimum 15” diameter, painted or powder coated manufacturer’s standard color.

14. The tires shall be automotive type, all season radial with load range required to meet gross weight of the trailer.

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15. The unit shall be equipped with LED lighting for towing. The lights shall function as running, turn, and brake when plugged into tow vehicle. A 7-way SAE male connector, ATA approved, shall be provided. Lighting and reflectors shall conform to all Federal and State DOT regulations.

16. All exterior surfaces normally painted shall be cleaned, prepped, painted or powder coated manufacturer’s standard color.

17. Copies of all operators’ manuals, parts lists and warranty information shall be provided at the time of delivery.

18. All hoses and couplers shall have galvanized steel Bauer Type B socket/ball connections and able to be connected end to end as needed for operations.

Each pump unit shall include:

a. 2 ea. - 8” x 10’ black heavy duty reinforced rubber suction hose with ball and socket Bauer Type B connections

b. 1 ea. – 8” x 20’ black heavy duty reinforced rubber suction hose with ball and socket Bauer Type B connections

c. 1 ea. – Galvanized steel Trash/Debris Strainer with Bauer Type B connection

d. 4 ea. – 8” x 50’ Heavy duty PVC lay-flat discharge hose with ball and socket

Bauer Type B connections

e. 1 ea.- 8” Galvanized steel 45-degree bend angle connection with ball and socket Bauer Type B connections

f. 1 ea.- 8” Galvanized steel 90-degree bend angle connection with ball and socket Bauer Type B connections

g. 12 ea.- Extra Bauer connection coupler rubber gaskets

All fittings and gaskets necessary to connect both the suction hose sections and discharge hose sections.

19. All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

20. The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturer's rated loads for all component parts shall not be exceeded when the unit is so loaded.

21. Full coverage warranty for a minimum of 12 months shall be provided for all components and their installation. The bidder shall attach a copy of warranty with the bid.

22. This equipment is to be delivered in fully operational condition and newly manufactured with final acceptance subject to the Illinois Emergency Management

Agency.

Manufacturer/Dealer Instruction:

Instruction must be performed by qualified factory or dealer personnel covering the operation, routine service and maintenance of the machine shall be provided upon delivery. At a minimum, 4 hours of training must be provided. The cost of this training shall be included in the price. The training shall be for all personnel in the assigned headquarters location of the machine. The training will be held at 4800

Rodger St, Springfield, IL 62703. The audience will be logistics and IEMA-OHS

Operations personnel.

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23. Service Requirements

Vendor will provide dealer authorized service within 150 miles of the following locations: 1. 327 Hotze Rd, Salem, IL 62881. 2. 1025 S Main St, Rochelle, IL 61068.

3. 4800 Rodger St, Springfield, IL 62703. Service requests must be scheduled within

45 days of request. Upon request, bidder shall provide documentation and enumerating service locations. Mileage will be calculated as the crow flies.

1.3. MILESTONES AND DELIVERABLES: Equipment delivered to and training provided at:

Illinois Emergency Management Agency and Office of Homeland Security

4800 Rodger St

Springfield, IL 62703

1.4. VENDOR/STAFF SPECIFICATIONS: To be delivered to

• Must be an established manufacturer or authorized dealer of the equipment.

Must submit authorized dealer letter upon request.

• The manufacturer of the equipment must has been actively involved in the manufacture of the equipment for a period of not less than 5 years.

1.5. SUBCONTRACTING:

Subcontractors are not allowed.

1.6. WHERE SERVICES ARE TO BE PERFORMED: Unless otherwise disclosed in this section all services shall be performed in the United States. If the Vendor performs the services purchased hereunder in another country in violation of this provision, such action may be deemed by the State as a breach of the contract by Vendor.

Vendor shall disclose the locations where the services required shall be performed and the known or anticipated value of the services to be performed at each location. If the

Vendor received additional consideration in the evaluation based on work being v.25.4 performed in the United States, it shall be a breach of contract if the Offeror shifts any such work outside the United States.

• Location where services will be performed: U.S.

Value of services performed at this location: 100%

2. PRICING

2.1. TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to indicate whether the contract price is firm or estimated at the time it is submitted for obligation. The total price of this contract is estimated.

2.2. VENDOR’S PRICING: Vendor’s pricing is located in the Items Tab in the

BidBuy Purchase Order. The State includes in this contract the BidBuy Purchase Order as it contains the agreed pricing.

2.3. MAXIMUM AMOUNT: The total payments under the initial term of this contract shall not exceed $278,660.07 without a formal amendment. The maximum amount will be entered by the State prior to execution of the contract.

3. TERM AND TERMINATION

3.1. TERM:

3.1.1. TERM OF THIS CONTRACT: The contract will have an initial term commencing upon date of execution and ending on June 30, 2026. In no event will the maximum total term of the contract, including the initial term, any renewal terms, and any extensions, exceed ten (10) years. Vendor shall not commence billable work in furtherance of the contract prior to final execution of the contract except when permitted pursuant to 30 ILCS 500/20-80.

3.1.2. RENEWAL: There are no renewal options.

3.2. TERMINATION FOR CAUSE: The State may terminate this contract, in whole or in part, immediately upon notice to the Vendor if: (a) the State determines that the actions or inactions of the Vendor, its agents, employees or subcontractors have caused, v.25.4 or reasonably could cause, jeopardy to health, safety, or property, or (b) the Vendor has notified the State that it is unable or unwilling to perform the contract.

If Vendor fails to perform to the State’s satisfaction any material requirement of this contract, is in violation of a material provision of this contract, or the State determines that the Vendor lacks the financial resources to perform the contract, the State shall provide written notice to the Vendor to cure the problem identified within the period of time specified in the State’s written notice. If not cured by that date the State may either: (a) immediately terminate the contract without additional written notice or (b) enforce the terms and conditions of the contract.

For termination due to any of the causes contained in this Section, the State retains its rights to seek any available legal or equitable remedies and damages.

3.3. TERMINATION FOR CONVENIENCE: The State may, for its convenience and with thirty (30) days prior written notice to Vendor, terminate this contract in whole or in part and without payment of any penalty or incurring any further obligation to the

Vendor.

Upon submission of invoices and proof of claim, the Vendor shall be entitled to compensation for supplies and services provided in compliance with this contract up to and including the date of termination.

3.4. AVAILABILITY OF APPROPRIATION: This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if (1) the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason (30 ILCS 500/20-60), (2) the Governor decreases the Agency’s funding by reserving some or all of the Agency’s appropriation(s) pursuant to power delegated to the Governor by the Illinois General Assembly, or (3) the Agency determines, in its sole discretion or as directed by the Office of the Governor, that a reduction is necessary or advisable based upon actual or projected budgetary considerations. Contractor will be notified in writing of the failure of appropriation or of a reduction or decrease.

4. STANDARD BUSINESS TERMS AND CONDITIONS

4.1. PAYMENT TERMS AND CONDITIONS:

4.1.1. LATE PAYMENT: Payments, including late payment charges, will be paid in accordance with the State Prompt Payment Act and rules when applicable. 30 ILCS 540;

74 III. Adm. Code 900. This shall be Vendor’s sole remedy for late payments by the

State. Payment terms contained in Vendor’s invoices shall have no force or effect.

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4.1.2. MINORITY CONTRACTOR INITIATIVE: Any Vendor awarded a contract of

$1,000 or more under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement

Code (30 ILCS 500) is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the

Comptroller’s Administrative Fund. 15 ILCS 405/23.9.

4.1.3. EXPENSES: The State will not pay for supplies provided or services rendered, including related expenses, incurred prior to the execution of this contract by the Parties even if the effective date of the contract is prior to execution.

4.1.4. PREVAILING WAGE: As a condition of receiving payment Vendor must (i) be in compliance with the contract, (ii) pay its employees prevailing wages when required by law, (iii) pay its suppliers and subcontractors according to the terms of their respective contracts, and (iv) provide lien waivers to the State upon request. Examples of prevailing wage categories include public works, printing, janitorial, window washing, building and grounds services, site technician services, natural resource services, security guard and food services. The prevailing wages are revised by the Illinois

Department of Labor (DOL) and are available on DOL’s official website, which shall be deemed proper notification of any rate changes under this subsection. Vendor is responsible for contacting DOL at 217-782-6206 or (https://labor.illinois.gov) to ensure understanding of prevailing wage requirements.

4.1.5. FEDERAL FUNDING: This contract may be partially or totally funded with

Federal funds. If Federal funds are expected to be used, then the percentage of the good/service paid using Federal funds and the total Federal funds expected to be used will be provided to the awarded Vendor in the notice of intent to award.

4.1.6. INVOICING: By submitting an invoice, Vendor certifies that the supplies or services provided meet all requirements of this contract, and the amount billed and expenses incurred are as allowed in this contract. Invoices for supplies purchased, services performed, and expenses incurred through June 30 of any year must be submitted to the State no later than July 31 of that year; otherwise Vendor may have to seek payment through the Illinois Court of Claims. 30 ILCS 105/25. All invoices are subject to statutory offset. 30 ILCS 210.

4.1.6.1. Vendor shall not bill for any taxes unless accompanied by proof that the

State is subject to the tax. If necessary, Vendor may request the applicable agency’s Illinois tax exemption number and Federal tax exemption information.

4.1.6.2. Vendor shall invoice at this completion of the contract unless invoicing is tied in this contract to milestones, deliverables, or other invoicing requirements agreed to in the contract.

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Send invoices to:

Agency: IL Emergency Management Agency and Office of Homeland Security

Attn:

Ema.accountspayable@illinois.gov

Address:

4800 W Wabash Ave, 3-F West

City, State Zip

Springfield, IL 62711

For procurements conducted in BidBuy, the Agency may include in this contract the BidBuy Purchase Order as it contains the Bill To address.

4.2. ASSIGNMENT: This contract may not be assigned or transferred in whole or in part by Vendor without the prior written consent of the State.

4.3. SUBCONTRACTING: For purposes of this section, subcontractors are those with contracts with an annual value exceeding $100,000 and who are specifically hired to perform all or part of the work covered by this contract. Vendor must receive prior written approval before use of any subcontractors in the performance of this contract.

Vendor shall describe, in an attachment if not already provided, the names and addresses of all authorized subcontractors to be utilized by Vendor in the performance of this contract, together with a description of the work to be performed by the subcontractor and the anticipated amount of money that each subcontractor is expected to receive pursuant to this contract. If required, Vendor shall provide a copy of any subcontracts within fifteen (15) days after execution of this contract. All subcontracts must include the same certifications that Vendor must make as a condition of this contract. Vendor shall include in each subcontract the Standard Illinois Certification form available from the State. If at any time during the term of the Contract, Vendor adds or changes any subcontractors, then Vendor must promptly notify, by written amendment to the Contract, the State Purchasing Officer or the Chief Procurement

Officer of the names and addresses, the expected amount of money that each new or replaced subcontractor will receive pursuant to the Contract, and the general type of work to be performed. 30 ILCS 500/20-120.

4.4. AUDIT/RETENTION OF RECORDS: Vendor and its subcontractors shall maintain books and records relating to the performance of this contract and any subcontract necessary to support amounts charged to the State pursuant this contract or subcontract. Books and records, including information stored in databases or other computer systems, shall be maintained by the Vendor for a period of three (3) years from the later of the date of final payment under the contract or completion of the contract, and by the subcontractor for a period of three (3) years from the later of final payment under the term or completion of the subcontract. If Federal funds are used to pay contract costs, the Vendor and its subcontractors must retain their respective v.25.4 records for five (5) years. Books and records required to be maintained under this section shall be available for review or audit by representatives of the procuring

Agency, the Auditor General, the Executive Inspector General, the Chief Procurement

Officer, State of Illinois internal auditors or other governmental entities with monitoring authority, upon reasonable notice and during normal business hours. Vendor and its subcontractors shall cooperate fully with any such audit and with any investigation conducted by any of these entities. Failure to maintain books and records required by this section shall establish a presumption in favor of the State for the recovery of any funds paid by the State under this contract or any subcontract for which adequate books and records are not available to support the purported disbursement. The Vendor or subcontractors shall not impose a charge for audit or examination of the Vendor’s or subcontractor’s books and records. 30 ILCS 500/20-65.

4.5. TIME IS OF THE ESSENCE: Time is of the essence with respect to Vendor’s performance of this contract. Vendor shall continue to perform its obligations while any dispute concerning this contract is being resolved unless otherwise directed by the

State.

4.6. NO WAIVER OF RIGHTS: Except as specifically waived in writing, failure by a

Party to exercise or enforce a right does not waive that Party’s right to exercise or enforce that or other rights in the future.

4.7. FORCE MAJEURE: Failure by either Party to perform its duties and obligations will be excused by unforeseeable circumstances beyond its reasonable control and not due to its negligence, including acts of nature, acts of terrorism, riots, labor disputes, fire, flood, explosion, and governmental prohibition. The non-declaring Party may cancel this contract without penalty if performance does not resume within thirty (30) days of the declaration.

4.8. CONFIDENTIAL INFORMATION: Each Party to this contract, including its agents and subcontractors, may have or gain access to confidential data or information owned or maintained by the other Party in the course of carrying out its responsibilities under this contract. Vendor shall presume all information received from the State or to which it gains access pursuant to this contract is confidential. Vendor information, unless clearly marked as confidential and exempt from disclosure under the Illinois

Freedom of Information Act, shall be considered public. No confidential data collected, maintained, or used in the course of performance of this contract shall be disseminated except as authorized by law and with the written consent of the disclosing Party, either during the period of this contract or thereafter. The receiving Party must return any and all data collected, maintained, created or used in the course of the performance of this contract, in whatever form it is maintained, promptly at the end of this contract, or earlier at the request of the disclosing Party, or notify the disclosing Party in writing of its destruction. The foregoing obligations shall not apply to confidential data or information lawfully in the receiving Party’s possession prior to its acquisition from the disclosing Party; received in good faith from a third Party not subject to any v.25.4 confidentiality obligation to the disclosing Party; now is or later becomes publicly known through no breach of confidentiality obligation by the receiving Party; or that is independently developed by the receiving Party without the use or benefit of the disclosing Party’s confidential information.

4.9. USE AND OWNERSHIP: All work performed or supplies created by Vendor under this contract, whether written documents or data, goods or deliverables of any kind, shall be deemed work for hire under copyright law and all intellectual property and other laws, and the State of Illinois is granted sole and exclusive ownership to all such work, unless otherwise agreed in writing. Vendor hereby assigns to the State all right, title, and interest in and to such work including any related intellectual property rights, and/or waives any and all claims that Vendor may have to such work including any so-called "moral rights" in connection with the work. Vendor acknowledges the State may use the work product for any purpose. Confidential data or information contained in such work shall be subject to the confidentiality provisions of this contract.

4.10. INDEMNIFICATION AND LIABILITY: The Vendor shall indemnify and hold harmless the State of Illinois, its agencies, officers, employees, agents and volunteers from any and all costs, demands, expenses, losses, claims, damages, liabilities, settlements and judgments, including in-house and contracted attorneys’ fees and expenses, arising out of: (a) any breach or violation by Vendor of any of its certifications, representations, warranties, covenants or agreements; (b) any actual or alleged death or injury to any person, damage to any real or personal property, or any other damage or loss claimed to result in whole or in part from Vendor’s negligent performance; (c) any act, activity or omission of Vendor or any of its employees, representatives, subcontractors or agents; or (d) any actual or alleged claim that the services or goods provided under this contract infringe, misappropriate, or otherwise violate any intellectual property (patent, copyright, trade secret, or trademark) rights of a third party. In accordance with Article VIII, Section 1(a),(b) of the Constitution of the

State of Illinois and 1973 Illinois Attorney General Opinion 78, the State may not indemnify private parties absent express statutory authority permitting the indemnification. Neither Party shall be liable for incidental, special, consequential, or punitive damages.

4.11. INSURANCE: Vendor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the

State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Vendor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property

Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and

Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Vendor’s obligation to indemnify, defend, or settle any claims.

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4.12. INDEPENDENT CONTRACTOR: Vendor shall act as an independent contractor and not an agent or employee of, or joint venturer with the State. All payments by the

State shall be made on that basis.

4.13. SOLICITATION AND EMPLOYMENT: Vendor shall not employ any person employed by the State during the term of this contract to perform any work under this contract. Vendor shall give notice immediately to the Agency’s director if Vendor solicits or intends to solicit State employees to perform any work under this contract.

4.14. COMPLIANCE WITH THE LAW: The Vendor, its employees, agents, and subcontractors shall comply with all applicable Federal, State, and local laws, rules, ordinances, regulations, orders, Federal circulars and all license and permit requirements in the performance of this contract. Vendor shall be in compliance with applicable tax requirements and shall be current in payment of such taxes. Vendor shall obtain at its own expense, all licenses and permissions necessary for the performance of this contract.

4.15. BACKGROUND CHECK: Whenever the State deems it reasonably necessary for security reasons, the State may conduct, at its expense, criminal and driver history background checks of Vendor’s and subcontractor’s officers, employees or agents.

Vendor or subcontractor shall immediately reassign any individual who, in the opinion of the State, does not pass the background check.

4.16. APPLICABLE LAW:

4.16.1. PREVAILING LAW: This contract shall be construed in accordance with and is subject to the laws and rules of the State of Illinois.

4.16.2. EQUAL OPPORTUNITY: The Department of Human Rights’ Equal

Opportunity requirements are incorporated by reference. 44 Ill. Adm. Code 750.

4.16.3. COURT OF CLAIMS; ARBITRATION; SOVEREIGN IMMUNITY: Any claim against the State arising out of this contract must be filed exclusively with the

Illinois Court of Claims. 705 ILCS 505. The State shall not enter into binding arbitration to resolve any dispute arising out of this contract. The State of Illinois does not waive sovereign immunity by entering into this contract.

4.16.4. OFFICIAL TEXT: The official text of the statutes cited herein is incorporated by reference. An unofficial version can be viewed at

(www.ilga.gov/legislation/ilcs/ilcs.asp).

4.17. ANTI-TRUST ASSIGNMENT: If Vendor does not pursue any claim or cause of action it has arising under Federal or State antitrust laws relating to the subject matter of this contract, then upon request of the Illinois Attorney General, Vendor shall assign to the State all of Vendor’s rights, title and interest to the claim or cause of action.

4.18. CONTRACTUAL AUTHORITY: The Agency that signs this contract on behalf of the State of Illinois shall be the only State entity responsible for performance and v.25.4 payment under this contract. When the Chief Procurement Officer or authorized designee or State Purchasing Officer signs in addition to an Agency, he/she does so as approving officer and shall have no liability to Vendor. When the Chief Procurement

Officer or authorized designee or State Purchasing Officer signs a master contract on behalf of State agencies, only the Agency that places an order or orders with the Vendor shall have any liability to the Vendor for that order or orders.

4.19. EXPATRIATED ENTITIES: Except in limited circumstances, no business or member of a unitary business group, as defined in the Illinois Income Tax Act, shall submit a bid for or enter into a contract with a State agency if that business or any member of the unitary business group is an expatriated entity.

4.20. NOTICES: Notices and other communications provided for herein shall be given in writing via electronic mail whenever possible. If transmission via electronic mail is not possible, then notices and other communications shall be given in writing via registered or certified mail with return receipt requested, via receipted hand delivery, via courier

(UPS, Federal Express or other similar and reliable carrier), or via facsimile showing the date and time of successful receipt. Notices shall be sent to the individuals who signed this contract using the contact information following the signatures. Each such notice shall be deemed to have been provided at the time it is actually received. By giving notice, either Party may change its contact information.

4.21. MODIFICATIONS AND SURVIVAL: Amendments, modifications and waivers must be in writing and signed by authorized representatives of the Parties. Any provision of this contract officially declared void, unenforceable, or against public policy, shall be ignored and the remaining provisions shall be interpreted, as far as possible, to give effect to the Parties’ intent. All provisions that by their nature would be expected to survive, shall survive termination. In the event of a conflict between the State’s and the Vendor’s terms, conditions and attachments, the State’s terms, conditions and attachments shall prevail.

4.22. PERFORMANCE RECORD/SUSPENSION: Upon request of the State, Vendor shall meet to discuss performance or provide contract performance updates to help ensure proper performance of this contract. The State may consider Vendor’s performance under this contract and compliance with law and rule to determine whether to continue this contract, suspend Vendor from doing future business with the State for a specified period of time, or whether Vendor can be considered responsible on specific future contract opportunities.

4.23. FREEDOM OF INFORMATION ACT: This contract and all related public records maintained by, provided to, or required to be provided to the State are subject to the Illinois Freedom of Information Act (FOIA) notwithstanding any provision to the contrary that may be found in this contract. 5 ILCS 140.

4.24. SCHEDULE OF WORK: Any work performed on State premises shall be performed during the hours designated by the State and performed in a manner that does not interfere with the State and its personnel.

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4.25. WARRANTIES FOR SUPPLIES AND SERVICES:

4.25.1. Vendor warrants that the supplies furnished under this contract will: (a) conform to the standards, specifications, drawing, samples or descriptions furnished by the State or furnished by the Vendor and agreed to by the State, including but not limited to all specifications attached as exhibits hereto; (b) be merchantable, of good quality and workmanship, and free from defects for a period of twelve months or longer if so specified in writing, and fit and sufficient for the intended use; (c) comply with all federal and state laws, regulations and ordinances pertaining to the manufacturing, packing, labeling, sale and delivery of the supplies; (d) be of good title and be free and clear of all liens and encumbrances and; (e) not infringe any patent, copyright or other intellectual property rights of any third party. Vendor agrees to reimburse the State for any losses, costs, damages or expenses, including without limitations, reasonable attorney’s fees and expenses, arising from failure of the supplies to meet such warranties.

4.25.2. Vendor shall ensure that all manufacturers’ warranties are transferred to the State and shall provide to the State copies of such warranties. These warranties shall be in addition to all other warranties, express, implied or statutory, and shall survive the

State’s payment, acceptance, inspection or failure to inspect the supplies.

4.25.3. Vendor warrants that all services will be performed to meet the requirements of this contract in an efficient and effective manner by trained and competent personnel. Vendor shall monitor performances of each individual and shall immediately reassign any individual who does not perform in accordance with this contract, who is disruptive or not respectful of others in the workplace, or who in any way violates the contract or State policies.

4.26. REPORTING, STATUS AND MONITORING SPECIFICATIONS: Vendor shall immediately notify the State of any event that may have a material impact on Vendor’s ability to perform this contract.

4.27. EMPLOYMENT TAX CREDIT: Vendors who hire qualified veterans and certain ex-offenders may be eligible for tax credits. 35 ILCS 5/216, 5/217. Please contact the

Illinois Department of Revenue (telephone #: 217-524-4772) for information about tax credits.

5. STATE SUPPLEMENTAL PROVISIONS

Agency Definitions

Required Federal Clauses, Certifications and Assurances v.25.4

Public Works Requirements (construction and maintenance of a public work) 820

ILCS 130/4.

Prevailing Wage (janitorial cleaning, window cleaning, building and grounds, site technician, natural resources, food services, security services, and printing, if valued at more than $200 per month or $2,000 per year) 30 ILCS 500/25-60.

Agency Specific Terms and Conditions

Other (describe)

6. ATTACHMENTS

6.1. Financial Disclosures (including Illinois Procurement Gateway print-off if applicable)

6.2. State of Illinois Offer Document

6.3. BidBuy Purchase Order

6.4. 8-Inch Diesel Pump Specification Document

Illinois Emergency Management Agency – Office of Homeland Security

8-Inch Diesel Trash Pumps

26-588IEMA-MGMTA-B-51629

VENDOR

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AGENCY USE ONLY NOT PART OF CONTRACTUAL PROVISIONS

• Agency Reference #: EM26150319

• Project Title: 8 Inch Diesel Trash Pumps

• Contract #:

• Procurement Method (IFB, RFP, Small Purchase, etc.): IFB

• BidBuy / Bulletin Reference #:

• BidBuy / Bulletin Publication Date:

• Award Code:

• Subcontractor Utilization? Yes No Subcontractor Disclosure? Yes No

• Funding Source:

• Obligation #:

• Small Business Set-Aside? Yes No Percentage:

• Minority Owned Business? Yes No Percentage:

• Women Owned Business? Yes No Percentage:

• Persons with Disabilities Owned Business? Yes No Percentage:

• Veteran Owned Small Business? Yes No Percentage:

• Other Preferences?

4100235255

3/27/2026

B-51629

A

4100235255

STATE OF ILLINOIS

IPG ACTIVE REGISTERED VENDOR DISCLOSURE

(formerly named FORMS B)

State of Illinois Chief Procurement Office for General Services 1 IPG Active Registered Vendor Disclosure V.26.1

BidBuy Reference #: B-51629 Procurement/Contract #: Click here to enter text.

** STOP and READ THIS ** You may only submit this form if you have an ACTIVE (unexpired and approved) registration in the Illinois Procurement Gateway.

This IPG Active Registered Vendor Disclosure may be used when responding to an Invitation for Bid (IFB) or a Request for Proposal (RFP) if the vendor is registered in the Illinois Procurement Gateway (IPG) and has an active State of Illinois Vendor Registration Number. The IPG assigns each vendor a unique State of Illinois Vendor Registration Number and expiration date upon the Chief Procurement Office’s acceptance of the vendor’s IPG application.

If a vendor does not have an active State of Illinois Vendor Registration Number, then the vendor must complete and submit Vendor Disclosure (formerly named Forms A) with their response. Failure to do so may render the submission non-responsive and result in disqualification.

Please read this entire section and provide the requested information as applicable. All parts in the IPG Active Registered Vendor Disclosure must be completed in full and submitted along with the vendor’s bid, offer, or response.

1. Certification of Illinois Procurement Gateway Registration

My business has an active State of Illinois Vendor Registration Number.

To ensure that you have an active registration in the IPG, search for your business name in the IPG Registered Vendor Directory. If your company does not appear in the search results, then you do not have an active IPG registration.

State of Illinois Vendor Registration Number: 0674154

IPG Expiration Date: 10/08/2026

2. Certification Timely to this Solicitation or Contract

Vendor certifies it is not barred from having a contract with the State based upon violating the prohibitions related to either submitting/writing specifications or providing assistance to an employee of the State of Illinois by reviewing, drafting, directing, or preparing any invitation for bids, a request for proposal, or request of information, or similar assistance (except as part of a public request for such information). 30 ILCS 500/50-10.5(e).

Yes No

3. Disclosure of Lobbyist or Agent (Complete only if bid, offer, or contract has an annual value over $100,000)

Is your company or parent entity(ies) represented by or do you or your parent entity(ies) employ a lobbyist required to register under the Lobbyist Registration Act (lobbyist must be registered pursuant to the Act with the Secretary of State) or an agent who has communicated, is communicating, or may communicate with any State officer or employee concerning the bid or offer? If yes, please identify each lobbyist and agent, including the name and address below. Yes No

If yes, please identify each lobbyist and agent, including the name and address below. If you have a lobbyist that does not meet the criteria, then you do not have to disclose the lobbyist’s information. Additional rows may be inserted into the table or an attachment may be provided if needed.

(formerly named FORMS B)

State of Illinois Chief Procurement Office for General Services 2 IPG Active Registered Vendor Disclosure V.26.1

Name Address Relationship to Disclosing Entity

Click here to enter text. Click here to enter text. Click here to enter text.

Describe all costs/fees/compensation/reimbursements related to the assistance provided by each representative lobbyist or other agent to obtain this Agency contract: Click here to enter text.

4. Disclosure of Current and Pending Contracts

Complete only if: (a) your business is for-profit and (b) the bid, offer, or contract has an annual value over

$100,000. Do not complete if you are a not-for-profit entity.

Yes No. Do you have any contracts, pending contracts, bids, proposals, subcontracts, leases or other ongoing procurement relationships with units of State of Illinois government?

If “Yes”, please specify below. Additional rows may be inserted into the table or an attachment in the same format may be provided if needed.

Agency Project Title Status Value Contract Reference/P.O./Illinois Procurement Bulletin #

Environmental Protection Agency

Marion FY26 Geotech Filters

$45,872.00 26-532EPA-WATER-P-

93831

DOT -

Transportation

Knowledge Lake Scanners Brand Name Only

$27,452.32 26-494DOT-FINAD-P-

93397

5. Vendor certifies that no procurement or laundering of apparel provided to the State under the contract has been or will be provided through the use of forced labor exploitation. 30 ILCS 500/25-210.

6. Signature

As of the date signed below, I certify that:

• My business’ information and the certifications made in the Illinois Procurement Gateway are truthful and accurate.

• The certifications and disclosures made in this IPG Active Registered Vendor Disclosure are truthful and accurate.

This IPG Active Registered Vendor Disclosure is signed by an authorized officer or employee on behalf of the bidder, offeror, or vendor pursuant to Sections 50-13 and 50-35 of the Illinois Procurement Code, and the affirmation of the accuracy of the financial disclosures is made under penalty of perjury.

This disclosure information is submitted on behalf of:

Vendor Name: Tiles in Style LLC Phone: 630-473-9004

Street Address: 16940 Vincennes Ave Email: tom@tilesinstyle.com

City, State, Zip: South Holland, IL 60473 Vendor Contact: Tom Brown

(formerly named FORMS B)

State of Illinois Chief Procurement Office for General Services 3 IPG Active Registered Vendor Disclosure V.26.1

Signature: Date: April 10, 2026

Printed Name: Mariam Ezzy

Title: President

TAXPAYER IDENTIFICATION NUMBER

State of Illinois Chief Procurement Office for General Services 4 IPG Active Registered Vendor Disclosure V.26.1

I certify that:

The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and

I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the

Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and

I am a U.S. person (including a U.S. resident alien).

• If you are an individual, enter your name and SSN as it appears on your Social Security Card.

• If you are a sole proprietor, enter the owner’s name on the name line followed by the name of the business and the owner’s SSN or EIN.

• If you are a single-member LLC that is disregarded as an entity separate from its owner, enter the owner’s name on the name line and the D/B/A on the business name line and enter the owner’s SSN or EIN.

• If the LLC is a corporation or partnership, enter the entity’s business name and EIN and for corporations, attach IRS acceptance letter (CP261 or CP277).

• For all other entities, enter the name of the entity as used to apply for the entity’s EIN and the EIN.

Name: Mariam Ezzy

Business Name: Tiles in Style LLC

Taxpayer Identification Number:

Social Security Number: Click here to enter text.

or

Employer Identification Number:

Legal Status (check one):

Individual Governmental

Sole Proprietor Nonresident alien

Partnership Estate or trust

Legal Services Corporation Pharmacy (Non-Corp.)

Tax-exempt Pharmacy/Funeral Home/Cemetery (Corp.)

Corporation providing or billing Limited Liability Company medical and/or health care services (select applicable tax classification)

Corporation NOT providing or billing S = corporation medical and/or health care services P = partnership

Signature of Authorized Representative:

Date: April 10, 2026

010 - 05 - Acoustical Tile, All Types, Including Recycled Types

010 - 08 - Acoustical Tile Accessories: Channels, Grids, Mounting Hardware, Rods, Runners, Suspension Brackets, Tees, Wall Angles, and Wires 010 - 11 - Adhesives and Cements, Acoustical Tile

010 - 75 - Insulation Paints, Primers, Sealers, etc.

031 - 02 - Air Conditioning Units, Portable or Room AC Units, Computer Rooms, Hospital Rooms, Sporting Events, etc.

031 - 04 - Air Conditioners: Controlled Environment, Computer Rooms, etc., Including Parts and Accessories, (Not Otherwise Classified) 031 - 36 - Electronic Air Cleaners, Electrostatic Precipitators, Ozonators, Including Parts and Accessories

031 - 41 - Fans, Room Type: Ceiling and Portable Type, Stationary and Oscillating

031 - 78 - Roof Ventilators, Power Driven, Including Refurbished Types

031 - 79 - Roof Ventilators, Wind Driven, Including Refurbished Types

031 - 95 - Ventilation Equipment and Systems (See 031-78, 79 for Roof Ventilators)

035 - 11 - Aircraft Master Control Systems, Computer, etc.

035 - 67 - Lights: Anti-Collision, Landing, Navigations, etc.

040 - 88 - Reptiles, Live

045 - 00 - APPLIANCES AND EQUIPMENT, HOUSEHOLD TYPE

045 - 06 - Appliances, Small, Electric, Household (Not Otherwise Classified)

045 - 74 - Tools, Appliance, Household

050 - 40 - Drawing and Painting Supplies: Brushes, Canvas, Chalk, Colors (Acrylic, Oil, Water, etc.), Crayons, Palettes, Paper and Pads, Staples, etc.

052 - 56 - Paintings, Originals: Oil, Acrylic, Water Color, etc.

055 - 08 - Belts, Safety, Child Restraint Systems, Car Seats, Automotive

055 - 34 - Generators, 110V, Attached to and Operated by Automotive Engine

055 - 51 - Lights and Lens: Directional and Turn Signal, Automotive

055 - 57 - Lights and Accessories: Flashing, Light Bars, Revolving, and Warning, Including Strobe/Warning Lights, Automotive

055 - 67 - Mounting Hardware: Laptops, GPS, Cameras, Electronic Devices, etc. Automotive.

055 - 68 - Monitors, Computerized and Wireless, Including Equipment Utilization, Engine/Driver Performance, Brakes, Lights, RPM, Temperature, etc.

060 - 36 - Electrical Accessories: Alternators, Ammeters, Distributors, Generators, Regulators, Starters, etc.

065 - 44 - Hatches, Roof, Ventilation, Emergency Exit, etc.

075 - 35 - Hand Tools, Special Automotive: Brake Tools, Body and Fender Dollies, Hand Operated Pullers, Mechanic's Inspection Mirror, etc. (For Hardware See Class 450) 075 - 41 - Jacks, Safety Stands, Portable Cranes, Including Parts and Accessories: Automobiles, Trailers, Trucks, and Transmissions

Page 2 of 18 4/24/2026 8:43:11 AM

IPG - Supplier Registration Summary

(Registration Submitted on 10/07/2025)

(TILES IN STYLE, LLC)

Active (Accepted)

075 - 60 - Refinisher Product, Including Polish and Body Filler, (See Class 630 For Paint)

090 - 64 - Proof Boxes

110 - 74 - V-Belts, Automotive Fan and Generator

120 - 44 - Hardware, Fittings, Parts, and Supplies, Boat, Except Spark Plugs

120 - 50 - Lights, Beacon and Signal

120 - 86 - Searchlights, Marine

125 - 70 - Paper, Reproduction Proofing

135 - 00 - BRICKS, CLAY, REFRACTORY MATERIALS, STONE, AND TILE PRODUCTS

135 - 36 - Granite, Rough Dimension and Building

135 - 40 - Grout, Sealer and Coloring, Tile

135 - 45 - Marble, Building

135 - 50 - Stone, Building, Except Marble

135 - 57 - Tile, Field Stone, Including Borders and Medallions

135 - 59 - Tile, Field Tile, Photo Imaged, Porcelain, Sculptured, Wall

135 - 60 - Tile, Fire, Refractory

135 - 61 - Tile, Fine Gemstone, Solid or Mosaic, Including Borders

135 - 64 - Tile: Floor and Wall, Ceramic, Decorative, Glazed

135 - 66 - Tile: Floor and Wall, Ceramic, Unglazed

135 - 74 - Tile, Roof, Clay, Burnt Type (See 770-64 for Concrete Roofing Tile)

135 - 93 - Recycled Tile: Ceramic, Decorative, Fire, Roof, Quarry, etc. (See 360-37 for Other Types)

145 - 45 - Paint and Varnish Brushes

145 - 60 - Roofing Brushes

150 - 09 - Casement Window Hardware: Latches, Operators, and Handles

150 - 11 - Ceiling Coffers

150 - 18 - Door Bells, Chimes

150 - 45 - Logs, Building

150 - 52 - Moldings, Plastic and Vinyl

150 - 55 - Doors, Overhead, Garage, etc. (See Class 450 for Hardware)

150 - 77 - Doors, Sliding and Rolling, Commercial Type

150 - 78 - Doors, Sliding and Rolling, Residential Type

150 - 86 - Trusses, Roof, Wood and Metal

150 - 95 - Windows, Frames and Sashes, Vinyl or Plastic

Page 3 of 18 4/24/2026 8:43:11 AM

IPG - Supplier Registration Summary

(Registration Submitted on 10/07/2025)

155 - 00 - BUILDINGS AND STRUCTURES: FABRICATED AND PREFABRICATED

155 - 10 - Buildings, Large, Prefabricated, Over 500 SQFT.

155 - 12 - Building, 500 SQFT. or Less

155 - 13 - Buildings, 500 - 1000 Sq. Ft. or less

155 - 18 - Cabins, Storage Buildings, etc., Pre-Engineered in Kits, Ready to Assemble and Erect

155 - 50 - Office Buildings, Modular and Portable

192 - 65 - Paint Spray Booth Compounds, Water-Soluble

201 - 40 - Gloves, Cowhide and Leather, All Types

201 - 42 - Gloves: Latex, Plastic, PVC, Poly, Synthetic, Vinyl, etc., All Types

201 - 47 - Hats, Miscellaneous (See 201-65 for Rain Type and 345-56 for Safety Type)

203 - 00 - COMPUTER ACCESSORIES AND SUPPLIES, ENVIRONMENTALLY CERTIFIED BY AN AGENCY ACCEPTED CERTIFICATION

ENTITY

203 - 10 - Batteries, Computer and Peripheral, Environmentally Certified Products

203 - 14 - Battery Chargers, Computer and Peripheral, Environmentally Certified Products

203 - 23 - Carts, Computer, Environmentally Certified Products

203 - 32 - Computer Instructional Aids and Training Devices, Environmentally Certified Products

203 - 79 - Recycled Computer Accessories and Supplies, Environmentally Certified Products

203 - 85 - Systems Environmental Monitor for Computer Rooms, Environmentally Certified Products

203 - 89 - Testing Equipment for Computers and Related Equipment, Environmentally Certified Products

203 - 91 - Tools, Computer, Environmentally Certified Products

204 - 00 - COMPUTER HARDWARE AND PERIPHERALS FOR MICROCOMPUTERS

204 - 22 - Computer Kiosk: Informational, Touchscreen or Keyboard Input

204 - 29 - Data/File Security Hardware/Software, to Include Encryption

204 - 46 - Imaging Systems, Microcomputer: Digital Imaging Network (DIN), Technology, and Digital Imaging Communications in Medicine (DICOM) 204 - 47 - Integrated Hardware-Software I.T. Solution, Microcomputer

204 - 53 - Microcomputers, Desktop or Tower based

204 - 54 - Microcomputers, Laptop, Notebook and Tablets

204 - 83 - Recycled Microcomputer Hardware and Peripherals

205 - 00 - COMPUTER HARDWARE AND PERIPHERALS FOR MICROCOMPUTERS, ENVIRONMENTALLY CERTIFIED BY AN AGENCY

ACCEPTED CERTIFICATION ENTITY

205 - 29 - Data/File Security Hardware/Software, to Include Encryption, Environmentally Certified Products

205 - 47 - Integrated Hardware-Software I.T. Solution (Microcomputer), Environmentally Certified Products

Page 4 of 18 4/24/2026 8:43:11 AM

IPG - Supplier Registration Summary

(Registration Submitted on 10/07/2025)

205 - 54 - Microcomputers, Handheld,…