41-2025 Arapahoe Ped Bridge RFB.pdf

City of Boulder, CO RFB No. 41-2025

CITY OF BOULDER, COLORADO

Finance Department / Purchasing Division 1136 Alpine P.O. Box 791 Boulder, Colorado 80306 Telephone: 303-441-1857 Email: kasparekk@bouldercolorado.gov

REQUEST FOR BIDS

RFB NO. 41-2025

PEDESTRIAN BRIDGE REPLACEMENT

ARAPAHOE AVE OVER SOUTH BOULDER

CREEK

ISSUE DATE: July 21, 2025

DUE DATE: 2:00 PM, Monday, August 11, 2025

Bids to be electronically saved to the Bidnet website PRIOR TO Proposal Due Date and Time above.

CONTACT:

Zachary Grennan

Civil Engineering Senior Project Manager 303-441-1984 grennanz@bouldercolorado.gov mailto:kasparekk@bouldercolorado.gov

CITY OF BOULDER

NOTICE OF REQUEST FOR BIDS

RFB NO. 41-2025

PEDESTRIAN BRIDGE REPLACEMENT ARAPAHOE AVE OVER SOUTH

BOULDER CREEK

The City of Boulder (“City”), by and through its Transportation department, is seeking bids for a pedestrian bridge replacement. The bridge is on Arapahoe Avenue over the South Boulder Creek. There will be an in-person non-mandatory pre-bid meeting held on Wednesday, July 30, 2025, at 11:00 am. See the full bid documents for additional information.

Bidnet – Required. Solicitation documents will be issued electronically only. A copy of this Request for Bids (RFB) must be obtained only from the Rocky Mountain E-Purchasing System (Bidnet) at:

www.bidnetdirect.com/colorado. Any modifications to this RFB or addenda pertaining to this RFB will be published to the above-mentioned website, and all bidders are responsible to periodically check the website for relevant updates prior to the submittal of a proposal.

Response to RFB. The City will only accept electronic submissions saved to the Bidnet website in response to this RFB. Electronic submissions are required to be considered for an award. To submit your RFB, please visit . Please authorize receiving notices through Bidnet relating to this procurement.

Deadline. The submission deadline is Monday, August, 11, 2025, at 2:00 p.m. Mountain Time. This deadline is mandatory. You must save your submission to the Bidnet website before the deadline. Failure to do so may result in an inability to submit a response that is automatically implemented in the software. Except as set forth herein, no exceptions will be allowed. The City specifically reserves the right to reject late submissions.

Technical Submission Issues. In extraordinary circumstances, the City may permit late submissions if the City, in its sole discretion, determines the bidder has shown good cause due to technical issues. If you experience problems submitting your electronic response, please contact the Bidnet Direct technical support team (800-835-4603) prior to the submission deadline and document the technical errors and your efforts to resolve the same before the submission deadline. Bidders are encouraged to document that their Bidnet submission was saved in case technical issues arise or are later discovered. Your documentation may include e-mailing your submission to kasparekk@bouldercolorado.gov provided such submission is emailed by the deadline or immediately upon discovery of the issue. An emailed submission does not substitute the requirement for an electronic submission using Bidnet. By this paragraph, the City does not guarantee it will accept submissions that experience technical issues.

Costs. Proposals shall be prepared at the bidder’s sole expense.

Public Record. Bid submissions are public records and subject disclosure under the Colorado Open Records Act (CORA).

Confidential Data. All submitted materials are presumed to be public records. However, confidential data, if unambiguously identified as such, will be held confidential upon request if: (1) it is clearly and http://www.bidnetdirect.com/colorado mailto:kasparekk@bouldercolorado.gov unambiguously identified, (2) the request is made as part of the bid, and (3) if the City Attorney’s Office determines the data meets the requirements of the CORA. The City’s Access to Public Records Policy, which includes policies about release of solicitation records, can be found on the City’s Central Records web page under the heading Additional Resources.

Preference. Preference is given to labor, materials, supplies, or provisions produced, manufactured, or grown in the state of Colorado, quality and price being equal to articles or services offered by competitors outside of Colorado.

Digital Accessibility. If the work or services described herein include information technology or digital content that must be made “accessible,” the successful bidder must agree, if requested by the City, to undertake such reasonable efforts that may be needed of the successful bidder to adapt and convert work product to ensure it is accessible within the meaning of §§ 24-85-101, et seq., C.R.S., and its implementing regulations. For contracts which the provision of information technology comprises a primary or material component of the service (such as software and web services) the City anticipates requiring that the successful bidder agrees to ensure legal compliance, subject to limited exceptions.

Socially Responsible Procurement. The City is committed to socially responsible procurement and promoting social equity through its contracts. The City works to ensure open and fair procurements, competitive and fair pricing, environmentally sustainable solutions, and encourage members of the underserved business community to participate in our competitive solicitations.

Attention is called to the fact that not less than the minimum salaries and wages as set forth in the Contract Documents must be paid on this project, and that the Contractor must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex, or national origin (Davis Bacon Wages). If the bidder anticipates hiring employees to work on this job, the bidder should contact the local manpower office for qualified candidates.

Equal Opportunity. The City does not discriminate on the grounds of race, creed, ancestry, religion, religious expression, color, sexual orientation, gender identity, gender expression, genetic characteristics, marital status, age, sex, mental or physical disability, or national origin in consideration of an award.

Disadvantaged business enterprises are afforded a full opportunity to submit proposals.

City’s Reserved Rights. For avoidance of doubt, the City reserves the following rights:

• Right to Supplement or Modify. At any time prior to award, the City reserves the right to supplement or modify its solicitation with additional or different information, questions, contract language, or any other materials the City deems prudent to include in the supplementation or modification. Such supplementation or modification includes the right to modify the bid schedule at any time.

Supplementation or modification will likely occur through Bidnet but may occur by email contact to bidders if the deadline has passed.

• Right to Reject. The City reserves the right to reject any bid that fails to meet the requirements described herein, the requirements or criteria in the City’s Purchasing Ordinance, or in the City’s Purchasing Policy Manual, as such ordinance or policy manual may be amended from time to time, or any other pertinent standard or criteria established by City. The City reserves the right to require new bids or reject any bid if the City believes it would not be in the best interest of the project or services set forth in this RFB to make an award to a given bidder. This right to reject includes the right to reject any bidder who appears https://bouldercolorado.gov/services/central-records https://library.municode.com/co/boulder/codes/municipal_code?nodeId=TIT2GOOR_CH8PUPR on one or more lists designating the bidder as a debarred or suspended entity or individual for other public procurements.

• Right to Waive Irregularities. The City may waive, or decline to waive, any informality or irregularity contained in any bid.

• Right to Revoke or Cancel Award. At any time prior to the successful bidder and the City entering into a written and signed contract, the City reserves the right to revoke or cancel the award. If, for any reason, the City and a successful bidder are unable to come to terms of agreement, the City may, in its sole discretion, either award to the next highest scoring bidder or cancel this solicitation.

• Right to Negotiate Changes in Scope or Services. The City may negotiate changes to the services or work offered by the successful bidder as part of the final contracting process.

• Right to Make Partial Award. The City may award the contract by sections or in portions and reserves the right to adopt all or part of a bid.

Verbal Communications. Any verbal communications bidders may receive about this solicitation are non-binding upon the City. Vendors should rely only upon written statements issued by the authorized City representatives listed in the Instructions to Bidders and Bid Schedule section of this RFB or a member of the City’s Purchasing Division.

Unauthorized Contacts. A bidder’s unauthorized contacts with City staff about this solicitation may result in disqualification of the bidder.

Contract Terms. All awards are subject to the awarded bidder and the City successfully negotiating and entering into a written and signed contract in a form approved by the City Attorney’s Office. The City’s award to a successful bidder does not constitute consent by the City to (1) any revised terms or conditions contained in exceptions, or (2) any terms or conditions contained in the bid of the successful bidder.

In some instances, contract terms are resolved by appending this solicitation and the successful bid to the contract template attached hereto. This is common for the City’s construction and public works contracts.

However, most contracts necessitate development of a scope of work that further refines and clarifies the services. Bid language may merit modification to contract terms, even where a bidder has not made exceptions. While the City’s position is that, generally, failure to make exceptions results in a waiver of the ability to later claim those exceptions, the City reserves the right to modify the contract as the City and the successful bidder deem appropriate.

In the event of any conflict between this RFB and the contract entered into by and between the City and the successful bidder, the terms and conditions of the contract shall control.

Bidder’s Right to Withdraw. In the event the selected bidder and the City are unable to come to an agreement on final terms for the contract, and provided such inability is due to either (1) the bidder’s exceptions or the City’s required changes in response thereto, or (2) the City’s required revisions to the version of the contract posted with this solicitation (as modified by an addendum), the selected bidder shall have the right to withdraw its bid without penalty or loss of any bid bond required by this solicitation.

Waiver. All bidders agree that damage or claim shall not be brought by any bidder because of rejections, and the bidders shall not seek any recourse of any kind against the City because of such rejections. The filing of any bid in response to this RFB shall constitute a binding agreement of the bidder to these conditions.

Federal, State, or Other Third-Party Approval. Bidders should be aware that some awards may require approval (or non-objection) by one or more third parties. Common examples of this include projects that use state or federal funding and for which, accordingly, state or federal agencies must approve the award (e.g., CDOT approval required for certain transportation projects). The City specifically reserves the right to revoke awards if a state, federal, or other entity providing financing or with oversight rights/responsibilities will not approve of or object to the award, or if the selected bidder is not otherwise fully authorized to perform the services under such state, federal, or third-party entity.

Dated this July 21, 2025

City of Boulder, Colorado A Municipal Corporation

INSTRUCTIONS FOR BIDDERS AND BID SCHEDULE

1. Bidders responding to this RFB must submit their bids as specified in this solicitation.

2. One electronic copy of the bid must be submitted online through the Rocky Mountain E-Purchasing System (www.bidnetdirect.com/colorado) and must be addressed to the Project Manager listed below. Bidders are strongly encouraged to familiarize themselves with the Bidnet website in advance of the proposal deadline.

3. Bids must be dated and signed by a duly authorized partner or corporate officer, with that person’s name and title clearly identified. All bid terms, conditions, contents, fees, and charges shall be guaranteed by the bidder for a minimum of forty-five (45) days from the submission deadline. The City may, in its sole discretion, release any bid and return the bid bond prior to the end of such guarantee period.

4. Bidders who have questions concerning the scope of work or services or other requirements set forth in this RFB shall contact the following City representative:

Project Manager Zachary Grennan Civil Engineering Senior Project Manager City of Boulder Transportation Phone: 303-441-1984 Email: grennanz@bouldercolorado.gov

5. The above referenced individual is the only representative of the City with authority to provide any information, clarification, or interpretation regarding the plans, specifications, and any other contract documents or requirements. Contact with any other employee of the City of Boulder regarding this project is not authorized. Any information obtained from those other than an authorized City representative shall be considered invalid in the preparation of a proposal for this project.

6. Bidders who request clarification of the solicitation’s requirements may submit written questions to the project manager at the email address listed above by 5:00 PM (Mountain Time) on Tuesday, August 5, 2025.

All questions and answers will be posted as an addendum on Bidnet. Bidders should rely only on written statements issued by the project manager.

7. Before submitting a bid, each bidder shall:

• Examine the contract documents thoroughly.

• Become familiar with federal, state, and local laws, ordinances, rules, and regulations that may in any manner affect cost, progress, or performance of the work.

• Study and carefully correlate the bidder’s observations with the contract documents.

• Notify the project manager of all conflicts, errors, omissions, ambiguities, or discrepancies in or among the contract documents.

8. All bids timely submitted shall become the property of the City and shall be retained in accordance with the City’s records retention schedule. The City is a Colorado governmental entity and therefore, all information included in proposals and other written information submitted by the bidder to the City is subject to the http://www.bidnetdirect.com/colorado provisions of the CORA. Bidders should expect that their proposal may be viewed by the general public and competitors once submitted to the City, subject to the City’s Access to Public Records Policy. Merely marking information as “confidential,” “proprietary,” or otherwise stating a written intent to protect the information from disclosure is not necessarily sufficient to prevent disclosure under CORA.

9. Bid Schedule (all times Mountain Time) RFB Issued July 21, 2025 Non-Mandatory Prebid Meeting July 30, 2025, at 11:00 am Written Questions due August 5, 2025, at 5:00 pm Responses to Written Questions Posted August 8, 2025 Bids Due August 11, 2025, at 2:00 pm Review of Bids August 13, 2025 Successful Bidder Selected* August 18, 2025

*Pursuant to Section 2-8-4(a)(3) of the Boulder Revised Code 1981, the successful bidder is required to sign a contract with the City within 15 days of the successful bidder’s acceptance of the award by the City.

Failure to do so will result in the bidder’s forfeiture of its bid bond.

Interview – Optional. The City may elect to conduct interviews with one or more bidders. The City may do so to better understand the bidders, their teams, their approaches, products, and solutions, and any other information relevant to the work or project described in this solicitation. In some instances, the City may request that the interviews include a presentation by the interviewed bidders. In these instances, bidders may prepare PowerPoint or other written material that may assist the City in understanding and evaluating their bid. Bidders cannot plan on having an interview and, accordingly, are strongly encouraged to include all information necessary for the City’s evaluation in their bid documents. For the avoidance of doubt, the City reserves the right to include information provided by bidders during interviews in the contract documents.

10. Non-Mandatory Prebid Meeting.

There will be an in-person non-mandatory pre-bid meeting on Wednesday, July 30, 205, at 11:00 am. The meeting will be held at the Penfield Tate II Municipal Building at 1777 Broadway, Boulder, CO 80302. The meeting will take place in conference room W101.

Bidders are responsible for ensuring their attendance is documented, including by signing any provided sign-in sheet or otherwise checking in for online meetings so that City representatives understand bidder’s representative is in attendance. This may require provision of company name, attendee name, and contact information.

11. Required Documents for Bid Submission.

To be considered, all bids shall include the following completed forms:

• City of Boulder Bid Proposal. Please include the separate excel spreadsheet with your submission.

• City of Boulder Bid Bond in the amount of 5% of the total bid (form attached).

• City of Boulder Bid Form (attached).

• City of Boulder Acceptance of Terms and Conditions (attached).

In addition, the City requests submittal of the following documents at the time of bid submission, and the City will require such documents be completed and submitted in acceptable form to the City prior to https://documents.bouldercolorado.gov/WebLink/DocView.aspx?id=185061&dbid=0&repo=LF8PROD2&_ga=2.103231561.839680403.1721847125-955511549.1682975816&cr=1 contracting:

• City of Boulder Non-Collusion Certificate (attached).

• City of Boulder Contractor Qualification Form (attached).

• City of Boulder Schedule of Manufacturers and Suppliers (attached).

• City of Boulder Schedule of Proposed Subcontractors (attached).

• Certificate of Good Standing from the Colorado Secretary of State. If your company is not registered with the Colorado Secretary of State, include a statement addressing why it is not required to register or affirming that, prior to entering into a contract with the City, your company will register with the Colorado Secretary of State if the City awards your company the contract.

In addition to the forms attached to this RFB, all above-listed documents, except the Bid Proposal and Certificate of Good Standing, have been included as a separate PDF file in the Bidnet documents section labeled Required Bid Documents. You will also find the Microsoft Excel spreadsheet for pricing in the same documents section in Bidnet. The spreadsheet is labeled 41-2025 Pedestrian Bridge Replacement Bid Proposal.

For avoidance of doubt, the City reserves the right to request that bidders correct minor irregularities or issues in the forms submitted, though bidders should not expect to have the opportunity to correct such irregularities or issues. With respect to the City’s contracting terms and conditions, the City reserves the right to negotiate additional or different changes to contract language that the City deems necessary or prudent to account for bidder exceptions.

EVALUATION CRITERIA

The award will be provided to the lowest bid, submitted by a responsible and qualified bidder. Bids the City determines fail to respond to a material component of this Solicitation may be rejected. The lowest bid will include consideration of initial cost and, if applicable, life-cycle cost, including, without limitation, maintenance cost, over the normal lifetime of the product and energy-efficiency in consumption of non-renewal fuels (if applicable). Bidders are only responsible and qualified if the City is satisfied it meets the below responsibility criteria:

• The bidder’s integrity and financial responsibility.

• The bidder’s skill, relevant technical expertise, and ability to complete the contract promptly and satisfactorily.

• Whether the bidder maintains a permanent place of business.

• Whether the bidder has adequate plant, equipment, and support services to perform the contract.

• Whether the bidder has previously performed similar work satisfactorily.

• Whether the bidder is likely to be engaged in work that may impair the ability to finance the work covered by the bid or provide equipment for its proper execution.

• Whether the bidder proposes a reasonable approach to achieve the objectives sought.

• Whether there have been or are any claims that raise a substantial question about the bidder’s ability to perform the contract.

The City applies the above criteria liberally, and may eliminate bidders based upon one or more of these criteria. Bidders must propose high-quality approaches, competitive and reasonable pricing, and provide adequate certainty surrounding the project or risk elimination from consideration. The City may conduct such investigations as the City deems necessary to assist in the evaluation of any bid and to establish the responsibility, qualifications, and financial ability of any bidder or their proposed subcontractors and other persons and organizations to do the work in accordance with the contract to City’s satisfaction.

Further, the City may consider the qualifications and experience of subcontractors, suppliers, and other persons and organizations proposed for those portions of the work as to which the identity of subcontractors, suppliers, and other persons and organizations must be submitted. The City also may consider the operating costs, maintenance requirements, performance data and guarantees of major items of materials and equipment proposed for incorporation in the work when such data is required to be submitted prior to the contract award.

ALL AWARDS ARE SUBJECT TO CONTRACT EXECUTION. If for any reason, the negotiations with the apparent lowest bidder who satisfies all applicable requirements are unsuccessful, the City may terminate those negotiations and begin negotiations with a different bidder, or cancel and repost the solicitation in order to contract with the bidder that best meets the needs of the City.

BID BOND

Note: Complete and return this form with your bid.

RFB Title: Pedestrian Bridge Replacement

RFB Number: 41-2025

Witness:

, as principal, hereinafter called the “bidding contractor,” and , as “surety,” a corporation properly organized under the laws of Colorado or authorized to do business in Colorado, hereby obligate themselves to the City of Boulder, as obligee, hereinafter called the “City,” in the penal sum of dollars ($ ), which penal sum shall secure the obligation of the bidding contractor to enter into contract with the City for the work associated with

Project Number , if the bidding contractor is so selected by the City.

If the City accepts the bid of the bidding contractor, and if the bidding contractor properly executes a contract with the City to perform the work covered by the award, then this obligation shall be null and void.

In the alternative, if the bidding contractor refuses to enter into contract with the City for work described in the bid, but rather pays to the city the difference between the bidding contractor’s stated bid amount and the actual amount bid by an alternate bidding contractor, who is accepted by the City, then this obligation shall be null and void.

EXECUTED on this day of , 20 .

(Contractor)

By:

(President)

(Surety Company)

By:

(Attorney-in-Fact)

BID FORM

The undersigned bidder does hereby declare and stipulate that the Bid Proposal is made in good faith, without collusion or connection with any other person or persons bidding for the same work, and that it is made in pursuance or and subject to all the terms and conditions of the bid documents all of which have been examined by the undersigned.

Bidders shall submit prices as provided in the Bid Proposal. Should an error occur in the extension of price, the unit price shall govern.

The City of Boulder (“City”) reserves the right to make the award on the basis of the bid deemed most favorable to the City, to waive any informalities or to reject any or all bids.

The bidder shall complete the attached Contractor Qualification Form, with the bid proposal.

Failure to provide this information may be sufficient cause for rejection of the bid.

The bidder shall complete the attached Proposed Subcontractors Form, with the bid proposal.

Failure to provide this information may be sufficient cause for rejection of the bid.

The bidder shall complete the attached Schedule of Manufacturers and Suppliers Form, with the bid proposal. Failure to provide this information may be sufficient cause for rejection of the bid.

Addendum No.(s) have been received.

Attached is an unconditional letter of credit, money order, certified check, or bid bond payable to the City of Boulder in an amount not less than five percent (5%) of the total amount of the bid.

If this bid is accepted, the bidder agrees to sign the contract agreement without qualifications and to furnish the performance bond, labor and material bond and the required evidence of insurance within ten (10) calendar days after notification of award.

All proposals shall be submitted on the bid proposal. The lowest responsible bid will be accepted;

provided, however, that the City shall have the right to reject any or all bids and to waive any informalities or irregularities contained in said bid. The quantities are an estimate only and may be altered to meet actual City requirements.

Submit firm unit prices for the type of construction listed. Overhead shall not be priced and bid separately but shall be included in each bid item as required. All prices are for furnishing and installing the described item.

The bidder proposes to perform all work and provide all labor, materials, and equipment in full accordance with the bidding documents.

Confidential data, if identified as such, will be held confidential upon request, if the request is made as part of the bid and the City Attorney’s Office determines the data meets the minimum requirements of the Colorado Public Records Act.

ATTEST:

Corporation

President Date Address City State Zip Code Phone number

Email

ATTEST: Company Name

Company Partner

Address City State Zip Code

ATTEST:

Individual

Company Name

Address City State Zip Code

Tax Identification Number

It is imperative that the Business and/or vendor name (surname for an individual) and TIN number combination (Employer Identification Number for a Business or Social Security Number for an individual) match exactly.

Revised April 2021

ACCEPTANCE OF TERMS AND CONDITIONS

The undersigned, as an authorized agent of the bidder, hereby certifies that the bidder:

1. Has received addendums;

2. Is familiar with all instructions, terms and conditions, and specifications stated in this RFB;

3. Is qualified to perform the work and services outlined in this RFB; and

4. Has reviewed the form of agreement attached to this RFB.

Each bidder must indicate exceptions that it takes to any terms and conditions listed in the form of agreement attached to this RFB, as well as the RFB itself. The City reserves the right to not consider exceptions that are not identified on this form. Proposals which take exception to the specifications, terms, or conditions of this RFB or offer substitutions shall explicitly state the exception(s), reasons(s) therefore, and language substitute(s) (if any) in this section of the proposal response. Failure to take exception(s) shall mean that the bidder accepts the conditions, terms, and specifications of the RFB, including the attached form of agreement.

Check the appropriate box below and complete this section as applicable:

☐ Bidder takes no exception to the specifications, terms, and conditions of this RFB.

☐ Bidder takes exception to the following terms and conditions in this RFB:

Signed:

By: ______________________________________

Title: _____________________________________

Date: _____________________________________

For: ________________________________________________________

NON-COLLUSION CERTIFICATE

Note: Return this page with your bid.

The undersigned, being duly sworn, deposes and says that the person, firm, association, partnership or corporation herein named, has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in the preparation and submission of a proposal to the City of Boulder for consideration in the award of the project described in this solicitation.

(Firm Name)

By: ______________________________________ (Authorized Signature)

Printed Name: ___________________________

Title: ________________________________

Email: _______________________________

CONTRACTOR QUALIFICATION FORM

I. General Information

Your Company:

Name:

Address:

How long have you been in business?

How long have you been in business under the present business name? __________________

What former name(s), if any, has your company operated under in the past five (5) years?

What is the largest contract you have been awarded in the past twelve (12) months?

II. Information: Previous Construction Contract

Provide the following information for three (3) contracts you have performed, or are currently performing, within the past five (5) years. At least two (2) contracts must be completed. If you have performed any contract with the City of Boulder, or County of Boulder, or state of Colorado, include information about at least one (1) such contract.

Contract 1

Owner

Name

Address Phone

Date Begun Date Completed Dollar Amount

Description of Work

Architect

Surety for Performance Bond: ___________

Surety for Labor and Material Bond:

Insurance Company:

Major Subcontractor:

Major Supplier:

Are there any lawsuits, claims, or disputes resulting from this project? If so, please describe:

Contract 2

Surety for Performance Bond:

Are there any lawsuits, claims, or disputes resulting from this project? If so, please describe:

Contract 3

Surety for Performance Bond:

Are there any lawsuits, claims, or disputes resulting from this project? If so, please describe:

III. Describe the work you normally perform with your own forces:

IV. Have you, or any officer or partner of your organization, when working for another organization, failed to complete any work awarded to you or such officer or partner? If so, attach a separate sheet of explanation.

V. Are there any claims or law suits against your organization, against predecessor organizations of your organization, or against any officer or partner who currently works for your organization which have been brought during the previous five years? If so, attach a separate sheet of explanation.

VI. Resumes

Provide resumes for at least two (2) persons with your company. One resume should be for an officer of the company: president, vice-president, etc. The second resume should be for an operations manager of the company who has had experience directing a job as a contractor or superintendent. An operations manager may also be an officer of the company.

Officer:

Operations Manager:

VII. Trade References:

1.

2.

3.

4.

5.

VIII. Bank References:

1.

2.

3.

4.

5.

IX. Name of Bonding Company and name and address of agent:

X. Attach a financial statement, audited if available, (consolidated if the contractor is part of an affiliated group), including contractor's latest balance sheet and income statement showing the following items:

A. Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes receivable, accrued income, deposits, materials inventory, and prepaid expenses):

B. Net Fixed Assets:

C. Other Assets:

D. Current Liabilities (e.g., accounts payable, notes payable, accrued expenses, provision for income taxes, advances, accrued salaries, and accrued payroll taxes):

E. Other Liabilities (e.g., capital, capital stock, authorized and outstanding shares par values, earned surplus, and retained earnings):

Name of firm preparing financial statement and date thereof:

Is this financial statement for the identical organization named in Part I on page one?

If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g., parent-subsidiary).

Will this organization act as guarantor of the contract for construction?

SCHEDULE OF MANUFACTURERS AND SUPPLIERS

Note: The City reserves the right to reject the use of any particular manufacturer.

Name Phone No.

City State Zip Code

Name Phone No.

PROPOSED SUBCONTRACTORS

Note: The City reserves the right to reject the use of any particular subcontractor.

Name Phone No.

PROJECT INFORMATION, SPECIFICATIONS, DRAWINGS

Pedestrian Bridge Replacement Arapahoe Ave over South Boulder Creek April 29, 2025 City of Boulder Project No. 240277PRJ-1696CC

CITY OF BOULDER, COLORADO

TRANSPORTATION AND MOBILITY DEPARTMENT

PROJECT SPECIAL PROVISIONS

PEDESTRIAN BRIDGE REPLACEMENT ARAPAHOE AVE

OVER SOUTH BOULDER CREEK

The 2025 Colorado Department of Transportation Standard Specifications for Road and Bridge Construction controls construction of this project. The following Project Special Provisions supplement or modify the Standard Specifications and take precedence over the Standard Specifications and plans.

PROJECT SPECIAL PROVISIONS

Project Special Provision Index…………………………………………………………………………….1 Standard Special Provisions Index …………………………………………………………………………2 City of Boulder - Special Conditions………………………………………………………………..3-6 Notice to Bidders……………………………………………………………………………………..7 Commencement and Completion of Work ………………………………………………………………...8 Revision of Section 101 – Definition and Terms……………………………………………………..9 Revision of Section 101 – Claims for Contract Adjustment and Dispute Resolution ……………………….………………..………………10 Revision of Section 108 Prosecution and Progress………………………………………………….11 Revision of Section 202 Removal of Bridge……………………………………….……………….12 Revision of Section 206 Excavation and Backfill for Structures………………………………..13-14 Revision of Section 209 Water and Dust Palliatives ……………………………………………….15 Revision of Section 509 Erect Pedestrian Bridge……………………………………………………16 Revision of Section 601 Structural Concrete………………………………………………………..17 Revision of Section 608 Sidewalks and Bikeways…………………………………………………..18 Revision of Section 628 Bridge Girder and Deck Unit……………………………………………19-24 Revision of Section 630 Construction Zone Traffic Control………………………………………25-28 Force Account Items………………………………………………………………………………….29 Utilities……………………………………………………………………………………………..30-31

CITY OF BOULDER, COLORADO

TRANSPORTATION AND MOBILITY DEPARTMENT

PROJECT SPECIAL PROVISIONS

PEDESTRIAN BRIDGE REPLACEMENT ARAPAHOE AVE

OVER SOUTH BOULDER CREEK

STANDARD SPECIAL PROVISIONS

Revision of Section 105 – Control of Work (October 1, 2023) 1 Revision of Section 105 – Dispute Review Board and (October 1, 2023) 9 Claims for Unresolved Disputes Revision of Section 107 – Water Quality Control (Under One Acre of Disturbance) (October 1, 2023) 9 Revision of Section 207 – Topsoil (October 1, 2023) 9 Revision of Section 208 – Erosion Control (Under One Acre of Disturbance) (October 1, 2023) 38 Revision of Section 212 – Soil Amendments, Seeding, and Sodding (October 1, 2023) 25 Revision of Section 601 – Concrete Acceptance (April 9, 2024) 4 Revision of Section 627 – Pavement Marking Paint (Temporary) (April 2, 2024) 1 Revision of Section 630 – MHT Signature Requirements (December 26, 2024) 1 Revision of Section 713 – Retroreflectors and Drum (December 26, 2024) 4 and Tubular Marker Sheeting Requirements

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SPECIAL CONDITIONS

1. STANDARD SPECIFICATIONS AND BID DOCUMENTS – All work shall be done in accordance with the most recent edition of the Colorado Department of Transportation’s “Standard Specifications for Road and Bridge Construction”, and the most recent edition of the City of Boulder’s “Design and Construction Standards” (which controls in case of a conflict), except as herein modified. Design and Construction Standards may also be viewed and/or printed in Acrobat and/or AutoCad format from the City’s website at https://bouldercolorado.gov/design-and-construction-standards-and-related-files.

All contractors bidding on this project are responsible for acquainting themselves thoroughly with all applicable specifications prior to submitting their bid. The successful bidder is responsible for thoroughly acquainting all of the personnel they intend to use on this project with all applicable specifications prior to the commencement of any construction.

2. ADDITIONAL WORK PAID BY FORCE ACCOUNT – The Contractor shall do no work on a force account basis without prior approval of the Engineer, and shall inform the Engineer in advance before commencing work on each and every item of force account work. The Engineer may require a written estimate from the Contractor of force account work that is contemplated. No force account work shall be done until the Engineer approves such written estimates.

Force account work shall be compensated for as per subsection 109.04 of the Standard Specifications.

3. CONTRACTOR’S PERSONNEL – JOBSITE CONDUCT – The Contractor and his workers shall maintain a civil decorum throughout the term of this contract. Any workers who make catcalls, harass, argue with, or otherwise act in an antisocial manner towards others will be immediately and permanently removed from the JOBSITE by the Contractor upon direction to do so by the Project Manager. If the Contractor fails to heed the City’s order in such an instance, the City, at its sole discretion, may immediately terminate this contract, and offer it to the next lowest bidder; or the City, again at its sole discretion, may impose liquidated damages in an amount specified in the Contract for each day the worker remains in attendance.

4. JOBSITE SAFETY – The Contractor shall conduct his operations in a safe manner and is responsible for all jobsite safety measures. All OSHA regulations and all other pertinent regulations pertaining to the safe operation of construction equipment, workers, methods, and the site shall be strictly adhered to by the Contractor.

5. PROJECT IDENTIFICATION SIGN – The Contractor will be responsible for having one (1) project sign manufactured and placed at the east end of the project. The sign shall be 48-inch by 48-inch with 2.5” legend and 8.7” logos of the City and the Contractor. Signs shall include project name, construction beginning and ending dates, and contact numbers for City and Contractor. The information on the signs shall be jointly determined by the City and the Contractor and approved prior to manufacturing the signs. The project identification sign shall be paid for under force account Item 700 – F/A Project Identification Sign.

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6. SALES AND USE TAX – Review City of Boulder Section 209 of the General Conditions regarding payment of sales tax on materials/equipment purchased outside the city. The Contractor is required to become familiar with the portions of the Boulder Revised Code regarding this item, and the payment options for the contractor to satisfy this requirement. Current tax rates and other information can be found on the City website. https://bouldercolorado.gov/services/construction-use-tax

7. CONTRACTOR QUALIFICATIONS – All Contractors shall submit a City of Boulder Form #2

– Contractor/Subcontractor Qualifications Form for the Prime Contractor and Pedestrian Bridge Fabricator/Manufacturer. This form requires a roster of previous client contacts and project experience information which will be checked by the City for completeness and accuracy prior to project award.

All Contractors and subcontractors must document (to the satisfaction of the City) that they have successfully completed projects of similar cost and complexity within the past 3 years. Failure to submit this form and to meet the aforementioned requirements may be grounds for rejection of the bid.

8. WORKING DAY LIMITATIONS- Work day hours shall be from 8:00 a.m. to 5:00 p.m. Monday through Friday. No work is allowed on weekends unless approved by the Project Manager.

Section 108.08 of the CDOT Standard Specifications and section 304 of the city General Conditions apply regarding work on holidays and holiday weekends. Additionally, no work is allowed throughout the project limits on the Friday after Thanksgiving.

9. CONSTRUCTION SCHEDULE - Within 10 working days of the project award, the Contractor and the Project Manager shall discuss the project and the initial project schedule. Prior to the preconstruction conference and commencement of any work, the Contractor will furnish the Project Manager with a Critical Path Method (CPM) schedule, per section 108, indicating the planned dates/durations for each salient item of work for each phase of construction.

Salient features to be shown on the Contractor’s Construction schedule are:

A. Shop Drawings Submittal Date

B. Commencement of Manufacture of Bridge

C. Manufacturing Completion Date

D. Traffic Control Setup Dates

E. Existing Ped Bridge Removal Date

F. Abutments Start and Completion Dates

G. Pedestrian Bridge Delivery Date

H. Construction Completion

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10. CONSTRUCTION JOINTS – At all non-pavement concrete construction joints, dowels consisting of #4 rebar shall be placed at 12 inch centers along the entire cold joint and be epoxied in place with a minimum embedment length of 9 inches. The dowels shall be placed at construction joints on all sidewalk, bike path, pavement and curb and gutter. The dowels will not be paid for separately but shall be included in the work. All construction joints require expansion material and sealant. The expansion material and joint sealant shall not be paid for separately but shall be included in the work. Refer to M- Standard M-412 for concrete pavement construction joints.

11. ACCESS REQUIREMENTS – Construction and maintenance of temporary access ramps, paths or other temporary facilities at adjacent properties or through work zones shall be the responsibility of the Contractor. Depending on the frequency of use, the duration it is intended, and the overall performance of the temporary facility, the engineer may require the use of better performing materials (including asphalt) as appropriate.

If the Engineer approves the use of high early concrete to maintain access, the Contractor shall submit a placement plan to the Engineer for approval at least 2 days prior to doing the work. The design mix for the high early concrete shall be submitted two weeks in advance of the anticipated schedule and shall be reviewed/approved by the Engineer prior to placement.

Payment for maintaining vehicular and pedestrian access shall not be measured and paid separately, but shall be included in the work.

12. ADDITIONAL INSURED – The City of Boulder and the Colorado Department of Transportation shall be listed as additional insured on the Contractor's General Liability and Automobile Liability policies on this project. Refer to city General Conditions 204 and 205 for all insurance requirements.

13. SAWCUT JOINTS IN SIDEWALK/BIKEPATH – All Concrete Sidewalk and Bike paths wider than six (6) feet shall have contraction joints saw cut per the City of Boulder design and construction standards. All construction and expansion joints shall be sealed in accordance with the City of Boulder design and construction standards and/or CDOT Standard M-412.

14. RETAINAGE - The amount to be retained on items performed shall be calculated as follows: equal to five percent (5%) of the calculated value of the total work completed (prime and subcontractors).

15. STAGING - There can be no staging of materials and equipment within the 100 year floodway (see plans), outside the public right-of-way, easements, construction limit areas, or as directed by City staff in the field. Repair of any damage to existing improvements, irrigation, access points or landscaping outside the project limits is the responsibility of the Contractor. All associated costs for improvements repair shall be paid for by the Contractor, at no cost to the City.

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16. SCHEDULING/SEQUENCING REQUIREMENTS – The Contractor shall phase all work to minimize impacts to traffic. The Contractor shall complete all work which affects any mode of traffic in any given project area before moving into the next project area. Additionally, the Contractor shall schedule and sequence the work so that the duration of pedestrian, bicycle and vehicular traffic interruptions in any given area are minimized. The Contractor shall work diligently from the time an existing area is first disturbed to completion (final grading), before moving to the next.

The intent of this specification is to reasonably minimize pedestrian and lane closure impacts to the traveling public and to minimize visual and operational impacts to local property owners by avoiding the appearance of an ”unfinished” work area. All reasonable scheduling requests, which satisfy these intents, will be considered by the City.

Requirements for phasing are shown in the suggested phasing plans.

17. It shall be the Contractor's responsibility to obtain his own disposal site for all unusable material which is removed from the site. Haul for removed items will not be measured or paid for separately but shall be included in the unit price for removed items. The City of Boulder Municipal Service Center will not be available for disposal for this project.

18. CONTRACTOR’S WARRANTY AND GUARANTEE – Refer to section 601 of the city General Conditions which species a warranty period of 2 years after the date of substantial completion for all work products in the contract including but not limited to concrete pavement, concrete sidewalk, structures, landscaping, etc.

As used in this contract, the terms “warranty” and “guarantee” shall be synonymous, and the terms “warranty period” and “guarantee period” shall by synonymous.

19. The Contractor shall implement good housekeeping practices specific to construction activities. All work areas shall be kept neat and well organized and be cleaned periodically to remove accumulated debris. The Contractor shall clear and sweep the roadway and/or path periodically and as directed by City staff. This work will not be measured and paid for separately but shall be included in the cost of the project.

20. CLOSE OUT DOCUMENTATION – It is the responsibility of the Contractor to submit all required close out documentation to the Engineer within 3 months of substantial completion.

21. SIDEWALK/PATH/DETOUR SNOW REMOVAL – The Contractor shall be responsible for timely and thorough snow & ice removal for all sidewalks, paths, roadway areas not cleared by city crews and within all detours set up for the project along Arapahoe Avenue and the path/underpass which are affected by the work within the project limits, whether existing, temporary, or permanent for the duration of the work (first disturbance to final acceptance). The Contractor is required to meet the requirements of Boulder Municipal code 8-2-13 – Duty to Keep Sidewalks Clear. Payment will not be made separately but shall be included in the work.

NOTICE TO BIDDERS

The proposed guaranty shall be a certified check, cashier’s check, or bid bond in the amount of 5 percent of the Contractor’s total bid.

Pursuant to subsections 102.04 and 102.05, it is recommended that bidders on this project review the work site and plan details. Prospective bidders shall have the opportunity to raise questions at the Pre-bid Meeting, scheduled for Wednesday, July 30th, 2025 at 11:00AM, at the City of Boulder Penfield Tate II Municipal Building, West Conference Room located on the first floor at 1777 Broadway, Boulder, CO 80302.

Prospective bidders shall contact one of the following listed authorized City of Boulder representative with any project specific questions.

Project Manager: Zachary Grennan, PE City of Boulder – Transportation and Mobility Department 1101 Arapahoe Ave.

Boulder, CO 80302 Office Phone: 303-441-4266 grennanz@bouldercolorado.gov

Principal Trans. Projects Engineer: Gerrit Slater, PE City of Boulder – Transportation and Mobility Department 1101 Arapahoe Ave.

Boulder, CO 80302 Office Phone: 303-441-1978 slatterg@bouldercolorado.gov

The above referenced individuals are the only representatives of the City of Boulder with authority to provide any information, clarification, or interpretation regarding the plans, specifications, and any other contract documents or requirements. Contact with any other employee of the City of Boulder or any individual regarding this project is unauthorized. Any information obtained from other than an authorized City of Boulder representative, shall be considered invalid in the preparation of a proposal for this project.

COMMENCEMENT AND COMPLETION OF WORK

Within 10 working days of the project award, the Contractor and the Project Manager shall discuss the project and the initial project schedule to determine the lead time that will be needed for the manufacture of the pedestrian bridge. The following conditions must be met:

1. The contractor cannot start on ground breaking work until the final approved City of Boulder Floodplain permit is received. It is anticipated that this permit will be approved within 45-60 days from the bid date. Submittal of schedule, MHT’s, pre-construction meeting, shop drawing submittal and approval can occur while waiting for the permit approval.

2. Impacts to travel lanes, removal of existing bridge, and abutment construction cannot begin until confirmation on fabrication completion and delivery date is confirmed.