403-60-10 Trailer Spray Patcher Rev2021Oct.docx

Specification No. 403-60-10

Specification No. 403-60-10

Questionnaire for a Trailer Mounted, Multi-Function Asphalt Patching Machine State of Illinois Department of Transportation Bureau of Business Services Specifications and Questionnaire for Trailer Mounted, Multi-Function, Asphalt Patching Machine October 2021 This specification and questionnaire covers a trailer mounted, multi-function, liquid asphalt patching machine for use in Department of Transportation highway maintenance operations. The Department of Transportation is specifying acceptable units by required accessories as outlined below.

Each bidder shall submit with their bid descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available within the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark Yes and explain with a short comment on how it exceeds.

This specification is intended to describe a trailer mounted patching machine capable of using compressed air to clean cracks and work area, spray heated emulsion over area to provide tack coat, apply fully coated patch material mixture and provide adequate control and workability to ensure that application of material is a proper patch density.

Working Area:

The unit shall be capable of working a minimum of 1,240 square feet.

Boom:

Boom design shall contain supports (arms) capable of operating and supporting the aggregate hose(s) in a safe manner with minimal exertion from the operator.

Complies: |_| Yes |_| No Operator controls shall be boom mounted to contain asphalt, aggregate, throttle, hydraulic, and horn controls.

Complies: |_| Yes |_| No The Operating position shall be approximately 4 feet from the material discharge and designed to eliminate material over spray from contacting the operator.

Complies: |_| Yes |_| No Discharge Nozzle and Coating System:

Asphalt spray shall be capable of a 100% coating of the aggregate prior to discharge.

Complies: |_| Yes |_| No Unit must be capable of placing up to 3.5 tons of patching material per hour.

The end of the nozzle shall be fitted with an operator controlled, electrically powered heating element to prevent clogging at the nozzle during periods of not being in use.

Tanks:

Shall have a minimum of 250 gallons pressurized (ASME Code Vessel) and completely insulated emulsion tank with safety pressure relief valve.

Complies: |_| Yes |_| No Emulsion tank shall be tested to 300 PSI with a ASME code approved working pressure of 200 PSI.

Complies: |_| Yes |_| No

Emulsion storage tank shall have minimum RValue 15 insulation, waterproof and fire retardant. If optional increased R value insulation is available, it shall be included.

Heat exchanger(s) must keep emulsion tank, emulsion line and nozzle at an average temperature of 140°F for patching, even in cold weather use down to 20ºF.

Heating element(s) shall not be in direct contact with emulsion to allow for heating element removal without draining tank and prevent charring of asphalt.

Complies: |_| Yes |_| No ASME pressurized flush tank with relief valve and drain, approximately 15 gallons.

An approximately 8 gallon cleanout holding tank with drain.

Emulsion tank and lines shall be heated with fluid circulated directly from diesel engine.

Complies: |_| Yes |_| No Emulsion tank shall provide for overnight 110-volt electrical heating. If external extension cord or timer is required, it shall be included.

Complies: |_| Yes |_| No Emulsion tank shall have an easy access lid for loading and a minimum 2 inch bottom discharge gate for clean out.

Complies: |_| Yes |_| No Emulsion tank shall feature a sight gauge displaying tank contents in ¼ increments from empty to full.

Complies: |_| Yes |_| No Unit shall come equipped with a 25-foot emulsion hose on retractable reel, 4 foot hand wand with ball and socket plate for crack filling.

Complies: |_| Yes |_| No

Hoses:

Aggregate hose shall be made of materials that resist curling and twisting with reinforced rubber lining.

All pressure hoses shall have high-pressure fittings and rated for maximum output of system.

Complies: |_| Yes |_| No Compressor:

Unit shall have a working minimum 13.2 CFM, direct drive with governed regulator control and capabilities to piggyback a hydraulic pump.

Complies: |_| Yes |_| No Operating pressure 100-150 PSI.

Complies: |_| Yes |_| No Aggregate Delivery System:

Unit shall have a pneumatic venturi eductor that conveys aggregate from hopper, through emulsion spray bath and out the nozzle with no moving parts.

Aggregate hopper shall be bolt on. Able to be replaced in the event of damage from large debris.

Complies: |_| Yes |_| No Aggregate flow shall be regulated by air actuated slide plate.

Complies: |_| Yes |_| No Aggregate flow controls shall be located on articulating operator’s boom for fingertip operation.

Complies: |_| Yes |_| No The top of the aggregate hopper shall be a maximum 36”, measured off the ground with the unit sitting level.

Tailgate Feed:

Unit shall come equipped with gravity trough or auger feeder design to adapt to typical dump truck slip-gate that includes a tapered type trough to feed aggregate directly from tailgate to aggregate hopper.

Blower:

Blower shall be a high volume, direct drive 450 CFM or larger lobe blower.

Blower shall be equipped with heavy duty silencer.

Complies: |_| Yes |_| No Engine:

The engine shall be current production:

Complies: |_| Yes |_| No Engine controls shall be conveniently mounted for easy operation.

Complies: |_| Yes |_| No Unit shall have approximately 22-gallon fuel tank. Clearly marked “Diesel Fuel Only”

Complies: |_| Yes |_| No Note: If equipped with DEF tank it shall be clearly labeled as such.

Filters:

Engine air filter shall be dry type.

Complies: |_| Yes |_| No Blower filter shall be dry type.

Complies: |_| Yes |_| No

Chassis:

Chassis/frame shall be heavy duty reinforced tubular steel frame. Extended tongue length shall be included if available from manufacturer. Full coverage fenders with step to safely load or check tank capacity.

Complies: |_| Yes |_| No The unit shall have tandem axles with leaf spring or torsion type suspension. Minimum 12,000 lbs. GAW rating.

Wheels – Steel or aluminum, automotive modular disc type.

Tires - New first run quality, radial trailer type, Rated for the GVW of the unit.

Mounted spare tire - First run quality, radial, trailer type rated for the GVW of the unit.

Unit shall have 10,000 lb. 3-inch pintle hitch, adjustable 21 to 27 inches from ground with approximately 2¼” increments.

Tongue jack/Landing stand to support the trailer when loaded to capacity. The handle shall be easily accessible to the operator from the outside of the trailer frame.

Complies: |_| Yes |_| No Safety chains – Two (2) with a minimum 3/8" Grade 70 chain Complies: |_| Yes |_| No Electrical:

Electric brake package, four (4) wheel including safety electric breakaway system.

Complies: |_| Yes |_| No LED 12-volt light package and reflectors, as needed to meet DOT and Illinois vehicle code regulations.

Complies: |_| Yes |_| No The unit shall be equipped with an amber LED type warning light mounted to the rear of the machine.

Complies: |_| Yes |_| No One (1) LED traffic advisor, minimum 34”, Whelen 500 series or equal with controller.

Complies: |_| Yes |_| No A heavy-duty 7-way plug wired to ATA specifications shall be used for the trailer lighting and shall be protected in a corrugated loom or steel conduit along trailer frame.

Complies: |_| Yes |_| No

Paint/Finish:

All parts normally painted shall be painted or powder coated the manufacturers standard color. A high visibility color is preferred.

Optional Equipment and Features:

The following item(s) shall be provided only if called for in the bid proposal.

· Line item option discount for Manufacturer Modifications and replacement parts.

General:

One (1) copy of the operators’ manuals, parts lists, and warranty information shall be provided at time of delivery to each district receiving one or more units.

Complies: Yes |_| No |_| One (1) set of “Service or Shop” Manuals shall be provided to each delivery location.

Complies: Yes |_| No |_| Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on USB flash drive in lieu of paper.

Training:

Instruction by a qualified factory or dealer personnel covering operation and maintenance of the machine shall be provided for a minimum of two (2) IDOT representatives at the time of delivery. Training not meeting these requirements will be cause for a “Complaint to Vendor”.

Complies: |_| Yes |_| No Requirements Covering Items Detailed Above All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: |_| Yes |_| No The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturer's rated loads for chains and bearings shall not be exceeded when the unit is loaded with such loads.

Complies: |_| Yes |_| No Standard tool kits if required shall be supplied.

Complies: |_| Yes |_| No |_| Not required A fire extinguisher with mount shall be mounted to the Curb side of unit. Extinguisher shall be rated for flammables carried or stored on unit.

Complies: |_| Yes |_| No Decals shall be affixed to mark any areas that injury or harm could occur (i.e. pinch points, flammable, etc.).

Complies: |_| Yes |_| No

Warranty:

Manufacturer shall warranty all parts and labor for a minimum of one (1) year from date of acceptance by the Department. A copy of the vendor’s warranty shall be attached to the bid.

Since the continuous operation of this equipment is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and service. The bidder's ability to provide prompt parts and service within the State of Illinois will be considered.

List locations for parts and service:

The vendor or manufacturer of the unit which is considered for award shall, at the request of the State of Illinois, demonstrate this equipment at a location chosen by the State and in the presence of authorized State personnel to prove out any features which may be in question.

Complies: |_| Yes |_| No Delivery:

The vendor shall notify the delivery location 24 hours prior to delivery. Delivery shall be made by truck to the locations shown on the proposal. The type of truck or trailer used for delivery shall be such that unloading can be accomplished by tractor, loader or forklift with standard tines. Trucks loaded beyond this capability will be rejected, and it will be the bidder's responsibility to arrange the unloading.

Complies: |_| Yes |_| No If No to any portion, explain:

Bid Response:

Bidders will need to send copies of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature