402 a1 Honiara LFO.pdf

19AQMM24R0059

19AQMM24R0059

Department of State 2024 Design-Build Construction Contract for

Honiara, Solomon Islands Embassy Lease Fit Out

Notice of Solicitation of Submissions for Contractor Pre-Qualification

THE U.S. DEPARTMENT OF STATE (DOS), Bureau of Overseas Buildings Operations (OBO) is requesting submissions to pre-qualify firms for Design-Build Construction Services for the construction of a New Embassy Lease Fit Out project in Honiara, Solomon Islands. The Project is described below. OBO seeks to commission our nation’s top constructors to produce facilities of outstanding quality and value.

This project is being solicited as a Total Small Business set aside.

1. Project Description (Secret Facility and Personnel Security Clearance are NOT required)

19AQMM24R0059: Honiara, Solomon Islands Embassy Lease Fit Out

Project Scope: Honiara has been selected for a new Embassy location to support US diplomatic interests in the Solomon Islands. The leased space is approximately 692 gross square meters and consists of a ground floor and first floor. The program will include approximately 30 desks and contain consular affairs and general work areas. Anticipated building additions include an exterior fire stair, interior passenger lift and emergency power generation.

The Contractor will be responsible for obtaining all permits (such as utility, zoning, construction, occupancy) licenses, and permissions required to execute the work.

This is a Design-Build with criteria contract. The awarded contractor shall be provided with criteria from which the contractor shall develop 100% final design.

Property Description: The Embassy Lease Fit Out will be in the capitol city of Honiara, located on the island of Guadalcanal of the Solomon Islands. The project is located in the Panatina Plaza

Shopping Centre in the Panatina district. The site is a developed shopping center. The site is bounded along its perimeter by the Kukum highway, Solomon Islands National University and

Honiara International Medical Center.

Estimated Construction Cost:

Estimated construction cost: $11 - $17 million.

NOTE: To demonstrate performance of similar construction work for Omnibus Diplomatic

Security and Antiterrorism Act of 1986 purposes, the offeror needs to provide information demonstrating that it has successfully completed in the United States or at a U.S. diplomatic or consular mission a construction contract or subcontract involving work of the same general type and complexity as the solicited project and having a contract or subcontract value of at least

$8,250,000. See Section 3 below.

2. Project Solicitation

The project solicitation will consist of two phases.

Phase I – Pre-Qualification of Offerors

This announcement of solicitation of pre-qualification submissions is Phase I. The Department of State (DOS) will evaluate the pre-qualification submissions based on the evaluation criteria set forth below.

The Government may conduct an information session for interested Offerors prior to the receipt of pre-qualification submissions. A separate announcement will be issued on the Contract

Opportunities (FBO) section of the SAM.Gov webpage to specify the location, date, and time.

Phase II – Requests for Proposals from Pre-Qualified Offerors

Those Offerors determined to be pre-qualified in accordance with this notice will be issued a formal Request for Proposal (RFP) for the project and invited to participate in a site visit and submit technical and pricing proposals in Phase II. Phase II proposals will provide pricing for the design-build construction.

The Phase I pre-qualified Offerors will be required to participate in a visit to the project site, anticipated to be within 10 to 15 days after the issuance of the Phase II RFP depending on travel and access restrictions.

The selected D/B Contractor’s Architect/Engineer will be the “Designer of Record” and responsible for completing the construction drawings and specifications in accordance with the solicitation documentation provided.

The types of design services to be provided may include: architecture; civil, structural, geo-technical, seismic, blast, mechanical, electrical, telecommunication, and fire protection engineering; sustainable design, energy conservation, energy modeling, photo-voltaic systems, pollution prevention, and use of recovered materials; space planning, interior design, systems furniture design and integration, and signage; physical and technical security; potable water treatment and waste water treatment; food service design; vertical transportation; lighting design;

landscape design; design and construction scheduling; cost estimating; value engineering; and administrative coordination of the various disciplines involved. Additionally, the successful offeror may be required to have an approved local design consultant.

The RFP will require the D/B contractor to complete all design and engineering documents based on the project specific design direction that will be provided in the RFP design requirements.

The Government will provide bridging level design documents that will include, at a minimum, a site utilization plan; building massing and exterior elevations; space and requirements standards, organizational relationships, space requirements program; building utilities and infrastructure design; and supporting narratives, where applicable.

Construction services will include providing construction labor and materials to execute the

OBO-accepted design; on-site organization with management to ensure overall project coordination; and overall control throughout the life of the project. Required services include preparation of construction documents, quality control plans, safety plans, project schedules, cost estimates, and project close-out activities.

ADDITIONAL INFORMATION:

SAM registration is not required for purposes of prequalification but please note the pre-qualified entity should be the same entity submitting a proposal in response to the Solicitation.

Prequalification is distinct from eligibility for contract award and the Omnibus Certification is distinct from the Security Clearance Requirements. Specific requirements for security clearance and eligibility for award will be set forth in the Solicitation.

To the extent the Offeror anticipates proposing two or more entities that meaningfully rely on related entities to perform under the contract and to meet the stated requirements of the

Solicitation, the Offeror should be structured as a formal JV or prime/subcontractor and the

Offeror itself (formal JV or Prime) and should be registered in SAM prior to proposal submission. Also, the Offeror itself should possess a security clearance or be able to obtain one in accordance with the terms of the Solicitation (NOTE: Security clearance requirements are not the same as prequalifying as a “US Person” under the Diplomatic Security Act).

Firms submitting information for Phase I qualification shall address the following criteria in the proposal to provide design and construction services.

3. DETAILED INSTRUCTIONS

Submission Requirements for Phase I, Pre-Qualification of Offerors: The Offeror shall submit sufficient documentation to allow DOS to evaluate its capabilities with the qualification criteria listed. Submissions that are missing the required information or otherwise do not comply with the submission requirements may be eliminated from consideration at the Contracting Officer’s determination.

Copies. Provide one original electronic copy. Electronic copies shall be in PDF format that are indexed and fully searchable.

To demonstrate performance of similar construction work for Omnibus Diplomatic Security and

Antiterrorism Act of 1986 purposes, the offeror needs to provide information demonstrating that it has successfully completed in the United States or at a U.S. diplomatic or consular mission a construction contract or subcontract involving work of the same general type and complexity as the solicited project and having a contract or subcontract value of at least $8,250,000. The value of the construction contract or subcontract offered to demonstrate performance will not be adjusted for inflation, currency fluctuation, or any other market forces.

3.A. Omnibus Diplomatic Security and Antiterrorism Act of 1986. Firms being considered for award under this acquisition are limited to “United States Person” bidders as defined for purposes of Section 402(a)(1) of the Act. The Offeror must complete and submit as part of its pre-qualification package the pamphlet "Certifications Relevant to Public Law 99-399, Statement of Qualifications for Purpose of Section 402 of The Omnibus Diplomatic Security and

Antiterrorism Act of 1986." (The pamphlet is attached to this SAM announcement and may be obtained from the DOS Contract Specialist listed at the end of this notice.) If a Joint Venture

(JV) is formed, the company having 51 percent or greater interest in the JV must be the one completing the pamphlet. This is a pass/fail evaluated area. Submissions from Offerors who do not receive a pass rating in this area will not be further evaluated. Sufficient information should be provided in the Certifications and attachments thereto to determine eligibility under Public

Law 99-399, but the Department reserves the right to consider information available from other sources, or to obtain clarifications or additional information from the Offeror.

IMPORTANT NOTE: Organizations that wish to use the experience or financial resources of any other legally dependent organization or individual, including parent companies, subsidiaries, or other related firms, must do so by way of a joint venture. A prospective offeror may be an individual organization or firm, a formal joint venture (where the arrangement among the co-venturers has been reduced to writing), or “de facto” joint venture (where no formal agreement has been reached, but the offering entity relies upon the experience of a related U.S. person firm that guarantees performance). To be considered a “qualified United States joint venture person,” every joint venture must have at least one firm or organization that itself meets all the requirements of a U.S. person listed in Section 402. The U. S. person co-venturer will be required to sign a guarantee making the U. S. person individually responsible for performance of any contract awarded, notwithstanding the terms of any joint venture agreement.

Under the Diplomatic Security Act, a “de facto JV” is not considered an entity where both firms share in the performance of work but merely an arrangement where one firm guarantees the performance of another.” Stated otherwise, de facto joint ventures involve one side vouching for the other side, without actually performing duties and this arrangement can suffice for purposes of meeting the ‘US Person” definition at the prequalification stage.

3.B. Security Clearance Requirement.

None, there is no security clearance requirement for this project.

4. Closing Deadline for Submissions

ALL SUBMISSIONS MUST BE RECEIVED BY 3:00 P.M. Eastern Time on March 6, 2024.

Offeror must state the project on the cover of the submission.

• 19AQMM24R0059: Honiara Embassy LFO

• Offeror’s SAM.gov registration Unique Entity Identifier (UEI) number

Instructions for electronic submissions:

Electronic Submissions Authorized: Kaitlin Lockett (lockettkf@fan.gov), Glen Vierk

(vierkge@fan.gov)

Please UPLOAD proposals to your Google Drive (FAN – Foreign Affairs Network or personal)

AND share/send the proposals from Google to the FAN.gov email addresses above and please give the CO’s EDIT permission for these files. The files will just be downloaded.

In order to upload your proposals onto Google Drive and share, perform the following steps:

1. Go to drive.google.com, log into your Google account with your username and password.

If you do not have a Google account, you will need to create one.

2. At the top left, click New then select File Upload or Folder Upload, and choose your file or folder you want to upload.

3. Right click the file or folder you want to share and select SHARE.

4. Enter these email addresses: lockettkf@fan.gov and vierkge@fan.gov. Make sure the

EDITOR option selected.

5. Click Send.

Note: If you have a FAN (Foreign Affairs Network) account upload the proposals to the FAN

Google Drive. If you do not have a FAN account, you can upload the proposals to a personal

Google Drive then share. Sharing from your personal Google Drive account is acceptable.

REQUESTS FOR CLARIFICATIONS must be submitted in writing to Kaitlin Lockett

(lockettkf@state.gov) AND alternate Glen Vierk (vierkge@state.gov).

mailto:lockettkf@fan.gov mailto:vierkge@fan.gov mailto:lockettkf@state.gov mailto:vierkge@state.gov