4018168 Disposable Trays~1.pdf

NOTICE OF AWARD

TABLE OF CONTENTS

PAGE

NUMBER

TERMS AND CONDITIONS

CONTRACT VENDORS

CONTRACT ITEMS/SERVICES BY LINE ITEM

DESCRIPTION: TRAYS, PAPERBOARD, DUAL - OVENABLE, FOOD

OLIVER, 75808

DESCRIPTION: FILM, LIDDING FOR PAPERBOARD DUAL -

OLIVER, 75819

DESCRIPTION: TRAYS, CLEAR OR GREEN COLD PLASTIC, FOOD

OLIVER, 61622

DESCRIPTION: FILM, LIDDING FOR CLEAR OR GREEN COLD

OLIVER, 72370

DESCRIPTION: TRAYS, PAPERBOARD, DUAL-OVENABLE, FOOD

OLIVER, 75803

DESCRIPTION: FILM, LIDDING FOR PAPERBOARD DUAL -

OLIVER, 60806

DESCRIPTION: TRAYS, PAPERBOARD, DUAL - OVENABLE,

OLIVER, 61075

DESCRIPTION: FILM, LIDDING FOR THE SINGLE AND TWO

OLIVER, 54237

STATE OF ILLINOIS

DEPARTMENT OF T NUMBER: T5300

CENTRAL MANAGEMENT SERVICES PAGE NO.: 00001

DISTRIBUTE TO: 416PSD : BUREAU OF STRATEGIC SOURCING

NOTICE OF AWARD

CONTRACT TITLE: PSD PAPER AND PLASTIC DUAL OVENABLE CONTRACT NO: 4018168

TRAYS AND FILM - DEPT OF HUMAN SERVICES

OPTIONS AVAILABLE: 01 JOINT PURCHASING: NO

VENDOR NAME AND ADDRESS VENDOR NUMBER:

S & J INDUSTRIAL SUPPLY CORP.

16060 SUNTONE DRIVE

SOUTH HOLLAND, IL 60473-1240

CONTACT THE FOLLOWING IN THE EVENT OF QUESTIONS PERTAINING TO THIS CONTRACT:

BUYER NAME AND PHONE

LANCE TRAYNOR

(217) 782-4561

SOLICITATION: 228035 BID OPEN DATE: 09/17/15

CONTRACT NO: 4018168

A10128 : VENDOR PAYMENT PROGRAM:

DUE TO UNPRECEDENTED ECONOMIC RECESSION, ILLINOIS HAS EXPERIENCED

LOWER THAN EXPECTED REVENUES WHICH HAS LED TO A DELAYED PAYMENT CYCLE.

IN MANY CASES, VENDORS AND SERVICE PROVIDERS ARE WAITING SEVERAL

MONTHS TO RECEIVE PAYMENT FOR GOODS AND SERVICES PROVIDED TO THE

STATE. THE STATE OF ILLINOIS VENDOR PAYMENT PROGRAM IS INTENDED TO

PROVIDE RELIEF TO THOSE VENDORS AND SERVICE PROVIDERS.

FOR MORE INFORMATION PLEASE SEE OUR WEBSITE AT PAYMENTS.ILLINOIS.GOV.

CONTRACT NO: 4018168

A10206 : FEDERAL SUSPENSION AND DEBARMENT CONTRACT CERTIFICATION

VENDOR CERTIFIES THAT DURING THE LAST FIVE (5) YEARS, NO ORDER,

JUDGMENT OR DECREE OF ANY FEDERAL AUTHORITY HAS BEEN ISSUED BARRING,

SUSPENDING, OR OTHERWISE LIMITING ITS RIGHT TO CONTRACT WITH ANY

GOVERNMENTAL ENTITY, INCLUDING SCHOOL DISTRICTS, OR TO ENGAGE IN ANY

BUSINESS PRACTICE OR ACTIVITY.

VENDOR FURTHER CERTIFIES THAT IT WILL INCLUDE THIS CERTIFICATION

WITHIN EVERY SUBCONTRACT RELATED TO PERFORMANCE OF THIS CONTRACT.

CONTRACT NO: 4018168

N58830 : SCOPE

TO ESTABLISH A ONE YEAR TERM CONTRACT FOR ILLINOIS DEPARTMENT OF HUMAN

SERVICES (DHS) INSTITUTIONS TO PURCHASE FOOD GRADE DISPOSABLE

CONTAINERS AND LIDDING FILM TO REPACKAGE FOOD FOR STORAGE AND DELIVERY

TO VARIOUS PATIENT FACILITIES ON AN AS-NEEDED BASIS DURING THE

CONTRACT PERIOD.

UPON MUTUAL AGREEMENT OF THE PARTIES, THE STATE RESERVES THE RIGHT TO

RENEW THE RESULTING CONTRACT(S) FOR A TOTAL OF ONE (1) YEAR IN ONE OF

THE FOLLOWING MANNERS:

A) ONE RENEWAL FOR THE ENTIRE RENEWAL ALLOWANCE

B) ANY COMBINATION OF FULL OR PARTIAL-YEAR RENEWALS UP TO AND

INCLUDING THE ENTIRE RENEWAL ALLOWANCE

CONTRACT NO: 4018168

N58832 : COMPATIBILITY

TRAYS AND LIDDING MUST BE COMPATIBLE WITH AND SUITABLE FOR USE ON THE

T NUMBER: T5300

PAGE NO.: 00002

OLIVER PRODUCT HEAT SEAL MACHINE MODEL 1308N AND TEMPLATES CURRENTLY

IN USE AT THE AGENCY.

CONTRACT NO: 4018168

N58836 : PRICES/INVOICES:

UNIT PRICES SHALL REFLECT THE COMMODITY COST ONLY, WITH NO DELIVERY

CHARGES INCLUDED. THE VENDOR SHALL ITEMIZE SHIPPING COSTS ON A

SEPARATE LINE ITEM OF THE INVOICE. THE STATE RESERVES THE RIGHT TO

REQUEST ADDITIONAL DOCUMENTATION FROM THE VENDOR IN ORDER TO

SUBSTANTIATE ACTUAL FREIGHT CHARGES.

FREIGHT CHARGES SHALL BE THE LOWEST COST THAT IS REASONABLY AVAILABLE

AT TIME OF SHIPMENT. THE VENDOR SHALL ONLY BE ENTITLED TO A PRECISE

REIMBURSEMENT OF VENDOR'S ACTUAL FREIGHT CHARGES.

CONTRACT NO: 4018168

N58838 : DELIVERY REQUIREMENT:

AT THIS TIME, ALL DELIVERIES WILL BE MADE TO A STORAGE FACILITY

LOCATED AT 13607 S. HALSTED, RIVERDALE, ILLINOIS 60827.

DELIVERY OF ALL ORDERS MUST BE MADE WITHIN FOURTEEN (14) CALENDAR DAYS

AFTER RECEIPT OF ORDER.

PLEASE INDICATE YOUR ESTIMATED DELIVERY TIME AFTER RECEIPT OF ORDER

(ARO) ACCURATELY IN THE SPACE PROVIDED ON THE FRONT PAGE OF THIS

DOCUMENT AS DELIVERY WILL BE A FACTOR IN DETERMINING FINAL AWARD.

CONTRACT NO: 4018168

N58840 : DELIVERY ACCEPTANCE & EXCHANGE

DELIVERIES SHALL BE ACCEPTED BETWEEN THE HOURS OF 8:00 A.M. AND 3:00

P.M. MONDAY THRU FRIDAY, EXCLUDING STATE HOLIDAYS.

EXCHANGE CLAUSE:

IF THE CONTRACT VENDOR MAKES A MISTAKE IN FILLING THE ORDER OR SHIPS

POOR QUALITY OR DAMAGED PRODUCT, THE VENDOR SHALL BE RESPONSIBLE FOR

RETURN FREIGHT AND RELATED EXPENSES. IF DHS ORDERS THE WRONG PRODUCT,

DHS SHALL BE RESPONSIBLE FOR RETURN FREIGHT COST BUT SHALL NOT BE

LIABLE FOR RESTOCKING FEES.

CONTRACT NO: 4018168

N58858 : ECONOMIC ADJUSTMENT CLAUSE:

THE PRICES IN THIS CONTRACT MUST REMAIN FIRM FOR ONE YEAR AFTER THE

EXECUTION DATE OF THE CONTRACT. THEREAFTER, REQUESTS FOR PRICING

ADJUSTMENTS WILL BE LIMITED TO ONCE A YEAR WHEN A COMMENSURATE

INDUSTRY INDEX INCREASE OCCURS.

ALL ADJUSTMENT REQUESTS SHALL BE MADE IN WRITING. VENDOR SHALL NOT BE

ENTITLED TO APPLY AN UPWARD PRICE ADJUSTMENT WITHOUT FIRST OBTAINING

APPROVAL OF SUCH REQUEST FROM THE STATE.

IN THE EVENT A DOWNWARD ADJUSTMENT IS WARRANTED, THE STATE RESERVES

THE RIGHT TO ADJUST ONCE DURING ANY GIVEN YEAR FOR THIS DECREASE.

IT WILL BE THE RESPONSIBILITY OF THE VENDOR TO NOTIFY THE BUREAU

OF STRATEGIC SOURCING (BOSS) OF ANY SUCH DECREASE.

MAXIMUM ALLOWABLE ADJUSTMENTS SHALL BE GOVERNED BY THE U.S. BUREAU OF

LABOR STATISTICS PRODUCER PRICE INDEX (PPI) ITEM NUMBERS:

WPU091509992 - MISCELLANEOUS CONVERTED PAPER AND PAPERBOARD PRODUCTS

(LINES 00001, 00005, 00007)

WPU07220501 - UNSUPPORTED PLASTIC FILM, SHEET AND OTHER SHAPES (LINES

00002, 00004, 00006, 00008)

WPU072A0101 - PLASTIC PACKAGING PRODUCTS (LINE 00003)

T NUMBER: T5300

PAGE NO.: 00003

THE BASE PPI PUBLISHED INDEX WILL BE DETERMINED BY THE MONTH OF THE

BID OPENING DATE. IF THE BID OPENING DATE OCCURS IN MAY, THEN THE

BASE PPI WILL BE MAY'S PUBLISHED INDEX.

THE PUBLISHED PPI INDEX AT THE TIME OF REQUESTED ADJUSTMENT WILL BE

DETERMINED BY THE MONTH AND DAY THE ADJUSTMENT WAS SUBMITTED TO BOSS

REGARDLESS OF WHETHER IT IS A PRELIMINARY OR FINAL INDEX PUBLICATION.

NO FURTHER ADJUSTMENTS WILL BE MADE ONCE THE MAXIMUM ALLOWABLE

ADJUSTMENT HAS BEEN CALCULATED FOR THE GIVEN 6 MONTHS.

THE MAXIMUM ALLOWABLE ADJUSTMENT SHALL BE CALCULATED AS FOLLOWS:

MAXIMUM ALLOWABLE PRICE = A / B * C

A = BID PRICE

B = BASE PPI INDEX (DEFINED BY TIME OF BID OPENING)

C = PUBLISHED PPI INDEX AT TIME OF REQUESTED ADJUSTMENT

THE U.S. BUREAU OF LABOR STATISTICS WEBSITE CAN BE LOCATED AT

HTTP://WWW.BLS.GOV/PPI/.

REQUESTED ADJUSTMENTS SHALL INCLUDE THE CONTRACT NUMBER, COMMODITY

NUMBER, LINE NUMBER, BID PRICE AND REQUESTED PRICE ADJUSTMENT IN A

FORMAT SIMILAR TO THE FOLLOWING:

! LINE NUMBER ! COMMODITY NUMBER ! BID PRICE ! REQUESTED PRICE !

! ##### ! XXXX-XXX-XXXX ! $ #.## ! $ #.## !

! ##### ! XXXX-XXX-XXXX ! $ #.## ! $ #.## !

IN ALL CASES THE CONTRACTOR MUST FILE A CLAIM FOR SUCH ADJUSTMENT

PRIOR TO THE DELIVERY OF THE GOODS. IN ANY EVENT, THE CLAIM FOR SUCH

ADJUSTMENT WILL NOT APPLY TO RELEASE ORDERS DATED PRIOR TO THE DATE

THE BUREAU OF STRATEGIC SOURCING RECEIVED THE REQUESTED INCREASE.

IF THE CONTRACTOR HAS UNRESOLVED COMPLAINTS FILED AGAINST HIM FOR NON-

DELIVERY OR POOR QUALITY, HIS REQUEST MAY BE DENIED UNTIL SUCH TIME AS

ALL PAST COMPLAINTS ARE RESOLVED TO THE SATISFACTION OF THE STATE.

CONTRACT VENDORS T NUMBER: T5300

PAGE NO.: 00004

VENDOR NAME AND ADDRESS

S & J INDUSTRIAL SUPPLY CORP. CONTRACT NO: 4018168

16060 SUNTONE DRIVE PYMT TERMS: NONE

SOUTH HOLLAND, IL 60473-1240 DELIVERY: SPECIFIED ELSEWHERE

VENDOR NO:

BUSINESS CLASS CODE: NNSEN

PRIME VENDOR: N LEGAL STATUS: CORPORATION

CONTRACT BEGIN DATE: 12/01/15 CONTRACT END DATE: 11/30/17

CONTACT NAME: BOB STUART

CONTACT PHONE: (708) 339-1708 CONTACT FAX: (708) 339-7039

CONTACT E-MAIL: SJINFO@S-JINDUSTRIAL.COM

CONTRACT ITEMS/SERVICES T NUMBER: T5300

BY LINE ITEM PAGE NO.: 00005

LINE# DESCRIPTION/MFGR/BRAND QUANTITY UNIT DISCOUNT UNIT PRICE

FROM/TO

00001 COMMODITY CODE: 5113-588-1710 360.000 CASE N/A $ 137.80000

TRAYS, PAPERBOARD, DUAL - OVENABLE, FOOD

GRADE, FREEZABLE TO -40 DEGREES.

OVEN SAFE TO 350 DEGREES FOR 30 MINUTES.

SIZE: 32 OZ., 6.0625" X 7.9375" X 1.75"

540/CS.

TRAYS MUST BE COMPATIBLE WITH OLIVER

HEAT SEAL MACHINE AND TEMPLATES IN USE

AT THE FACILITY

540 PER CASE

VENDOR: S & J INDUSTRIAL SUPPLY CORP.

CONTRACT NO: 4018168

BRAND: OLIVER MODEL: 75808

00002 COMMODITY CODE: 5113-588-1711 210.000 CASE N/A $ 33.90000

FILM, LIDDING FOR PAPERBOARD DUAL -

OVENABLE TRAYS. FOOD GRADE, CLEAR, EASY

PEEL, 700 FT. LONG, ONE ROLL OF FILM

COVERS 1,182 TRAYS. 1 ROLL / CS

MUST BE COMPATIBLE FOR USE IN OLIVER

HEAT SEAL MACHINE IN USE AT THE FACILITY

1 ROLL PER CASE

VENDOR: S & J INDUSTRIAL SUPPLY CORP.

CONTRACT NO: 4018168

BRAND: OLIVER MODEL: 75819

00003 COMMODITY CODE: 5113-588-1712 30.000 CASE N/A $ 288.00000

TRAYS, CLEAR OR GREEN COLD PLASTIC, FOOD

GRADE.

SIZE: 64 OZ., 8.5"L X 6.25"W X 3.25"H.

900/CS.

TRAYS MUST BE COMPATIBLE WITH OLIVER

HEAT SEAL MACHINE AND TEMPLATES IN USE

AT THE FACILITY.

800 PER CASE

CLEAR

VENDOR: S & J INDUSTRIAL SUPPLY CORP.

CONTRACT NO: 4018168

BRAND: OLIVER MODEL: 61622

00004 COMMODITY CODE: 5113-588-1713 35.000 CASE N/A $ 52.44000

FILM, LIDDING FOR CLEAR OR GREEN COLD

PLASTIC TRAYS. FOOD GRADE, CLEAR, EASY

PEEL, ONE ROLL OF FILM TO COVER ONE CASE

OF 900 TRAYS. 1 ROLL / CS

MUST BE COMPATIBLE FOR USE IN THE OLIVER

HEAT SEAL MACHINE IN USE AT THE

FACILITY.

MUST MATCH FILM TO CONTAINER

1 PER CASE

CLEAR

VENDOR: S & J INDUSTRIAL SUPPLY CORP.

CONTRACT NO: 4018168

BRAND: OLIVER MODEL: 72370

00005 COMMODITY CODE: 5113-588-1705 80.000 CASE N/A $ 142.35000

BY LINE ITEM PAGE NO.: 00006

LINE# DESCRIPTION/MFGR/BRAND QUANTITY UNIT DISCOUNT UNIT PRICE

FROM/TO

00005 CONTINUED

TRAYS, PAPERBOARD, DUAL-OVENABLE, FOOD

GRADE, BIODEGRADABLE. REHEATING OF

SEALED TRAYS UP TO 180 DEGREES.

SIZE: 16.5 FL. OZ., 5.125"L X 6.031"W

X 1.688"D. 945/CASE.

FILLED MEAL PACKAGE TO FUNCTION FROM -40

DEGREES TO 400 DEGREES. MUST BE EASY TO

OPEN AND YET STRONG ENOUGH TO WITHSTAND

THE RIGORS OF STORAGE AND DELIVERY.

TRAYS MUST BE COMPATIBLE WITH OLIVER

HEAT SEAL MACHINE AND TEMPLATES IN USE

AT THE FACILITY.

945 PER CASE

VENDOR: S & J INDUSTRIAL SUPPLY CORP.

CONTRACT NO: 4018168

BRAND: OLIVER MODEL: 75803

00006 COMMODITY CODE: 5113-588-1714 10.000 CASE N/A $ 39.02000

FILM, LIDDING FOR PAPERBOARD DUAL -

OVENABLE TRAYS. FOOD GRADE, CLEAR, EASY

PEEL, ONE ROLL OF FILM TO COVER TWO

CASES OF TRAYS (1890 TRAYS TOTAL).

1 ROLL / CS

MUST BE COMPATIBLE FOR USE IN THE OLIVER

HEAT SEAL MACHINE IN USE AT THE

FACILITY.

1 PER CASE

VENDOR: S & J INDUSTRIAL SUPPLY CORP.

CONTRACT NO: 4018168

BRAND: OLIVER MODEL: 60806

00007 COMMODITY CODE: 5113-588-1715 20.000 CASE N/A $ 130.59000

TRAYS, PAPERBOARD, DUAL - OVENABLE,

21 OZ SINGLE COMPARTMENT, FOOD GRADE,

BIODEGRADABLE. REHEATING OF SEALED

TRAYS UP TO 180 DEGREES.

SIZE: 5.188"L X 6.56"W X 1.875"D

810/CS.

FILLED MEAL PACKAGE TO FUNCTION FROM -40

DEGREES TO 180 DEGREES. MUST BE EASY TO

OPEN AND YET STRONG ENOUGH TO WITHSTAND

THE RIGORS OF STORAGE AND DELIVERY.

TRAYS MUST BE COMPATIBLE WITH OLIVER

HEAT SEAL MACHINE AND TEMPLATES IN USE

AT THE FACILITY.

810 PER CASE

VENDOR: S & J INDUSTRIAL SUPPLY CORP.

CONTRACT NO: 4018168

BRAND: OLIVER MODEL: 61075

00008 COMMODITY CODE: 5113-588-1716 75.000 CASE N/A $ 28.33000

FILM, LIDDING FOR THE SINGLE AND TWO

COMPARTMENT PAPERBOARD DUAL - OVENABLE

TRAYS. FOOD GRADE, CLEAR, EASY PEEL,

ONE ROLL OF FILM TO COVER EITHER TYPE

TRAY. ONE ROLL TO COVER 810 TRAYS.

1 ROLL / CS

MUST BE COMPATIBLE WITH OLIVER HEAT SEAL

BY LINE ITEM PAGE NO.: 00007

LINE# DESCRIPTION/MFGR/BRAND QUANTITY UNIT DISCOUNT UNIT PRICE

FROM/TO

00008 CONTINUED

MACHINE IN USE AT THE FACILITY.

1 PER CASE

VENDOR: S & J INDUSTRIAL SUPPLY CORP.

CONTRACT NO: 4018168

BRAND: OLIVER MODEL: 54237