1.9.1 SOW DRAFT Generator IDIQ 400kW Below.pdf

DRAFT

RFP: November 2024 (v2)

SOW: Generator Purchase – IDIQ

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Statement of Work (SOW)

Generator Purchase – IDIQ

400kW Below

Department of Homeland Security (DHS)

Federal Emergency Management Agency (FEMA)

Contents

PART 1: GENERAL

1.1 BACKGROUND

1.2 SCOPE

1.3 GENERAL

PART 2: CONTRACTOR DELIVERABLES

2.1 PRODUCTS

2.2 QUALITY

2.3 INSPECTION/ACCEPTANCE

2.4 DELIVERY LOCATION AND SCHEDULE

2.4.1 Delivery Location

2.4.2 Delivery Schedule

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PART 1: GENERAL

1.1 BACKGROUND

The Department of Homeland Security (DHS) – Federal Emergency Management Agency (FEMA) maintains a fleet of generators at Distribution Centers (DC) located at both the Continental United States (CONUS) and Other than Continental United States (OCONUS) locations, to support emergency response operations. The agency is currently updating the fleet to meet Tier 4Final EPA compliance.

1.2 SCOPE

The contractor shall provide generators and Generator Sets (and external tanks if applicable) to support Disaster

Relief Operations.

1.3 GENERAL

The generator (and external tank, if applicable) requirement is to support FEMA’s generator fleet which is maintained to support emergency response operations; and the procurement is to fill shortfalls at identified locations (in IDIQ Delivery Order) within the fleet due to the lifecycle of generators. The generator requirement is set up as an IDIQ which gives FEMA the ability to place future orders for generators of various type(s) and sizes as described in the specifications below.

The Contractor shall provide primary and alternate (if applicable) Point-of Contact person(s) who will have the authority to commit the company, as required to execute the award. The contractor(s) shall furnish all professional, technical, and clerical services as well as materials, equipment, and facilities to meet the stated specifications and project requirements defined in this Statement of Work (SOW).

PART 2: CONTRACTOR DELIVERABLES

2.1 PRODUCTS

The contractor shall provide generators with necessary fuel tanks and fuel lines (with proper connections and appurtenances as identified in the generator specifications, minimum and maximum kW range for each size, listed in Attachment 3 – Generator Specifications as specified in the individual delivery order. Generators are classified into the category of 400kW below (to include external tanks which are indicated within specifications).

Within each classification, there are sub-classifications which indicate the required ranges as specified in

Attachment 3 – Generator Specifications.

The specific quantities, kW size requirement (minimum-maximum FEMA acceptable range) and delivery locations will be specified within the solicitation for the task orders themselves.

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A detailed listing of all the required specifications is in Attachment 3 – Generator Specifications. Therefore, the specifications shall include, but not be limited to:

2.1 (a) - Generators 400kW and BELOW (CONUS & OCONUS):

➢ Units must be a power module in a container (parts MUST be readily available on the open market/off the shelf)

➢ Units MUST BE weather proofed to withstand different climates that they will be deployed and maintained in. This INCLUDES ability for water to drain (avoiding rust)

➢ Rustproof coating OR rustproof system applied

➢ Units are to be Skid Mounted to include 2ea FORK POCKETS (6”x10” // design/construction of skids end caps must include 8”x4” .25 MILD STEEL RECTANGULAR TUBE). Rub Spacers are to be installed on sides with doors.

➢ Rated for prime power

➢ Units must be 3-phase switchable 120/208v, 139/240v, and 277/480v.

o As per the required specifications, vendors SHALL provide hardware and/or software, manuals, or other documentation (in digital (CD-disk) or hard copy) that provide DETAILED directions with allow FEMA mechanics to switch/set output voltages and phase configurations on generator and voltage regulator.

➢ Excitation SHALL be either: brushless with Integrated Voltage Regulator (IVR) OR brushless with

Automatic Voltage Regulator (AVR).

➢ Load terminals SHALL be bus bar with lugs.

➢ Load Terminal SHALL be Cam-lok Connectors

➢ Integrally mounted automated load bank system (36kw-400kW units):

• Units (36kW-400kW) shall contain an integrally – mounted automated load bank system shall have the ability to apply no more than 40% resistive load during periods of low temperature/load conditions.

• SHALL have the capability to constantly monitor, sense and manage exhaust temperature with automatic shut-off for periods of high load conditions

• SHALL have indicator light incorporated into the unit to indicate when load bank system is turned ON (“dummy light”)

• Be fully automated, zero operator input required

➢ Emissions:

• MUST BE Tier 4Final emission compliant and meet all EPA regulations; require Ultra

Low Sulfur Diesel Fluid (ULSDF) – meeting California Emissions requirements.

• Engines MUST meet requirements set-forth by 40 CFR Part 89.102 to be Tier 4F engine complaint.

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• As per the required specifications, vendors need to explain how generators would be manufactured with Tier 4Final engines (parts for the engines MUST be readily available on the open market/off the shelf); and they also are required to provide documentation/proof that engines will meet the Tier 4Final engine capability requirements.

➢ Engine accessories: shall at a minimum meet the requirements in Attachment 3

➢ Battery: SHALL be either: Sealed Gel Cell OR Absorbed Glass Matt (AGM); and must include a master shut-off switch AND be equipped with a solar charger

➢ Control panel components: shall at a minimum meet the requirements in Attachment 3

➢ Engine shutdown safety specifications: shall at a minimum meet the requirements in Attachment 3

➢ Fuel Tank (24hr Requirement):

• Generators (36kW and above) shall have 24-hour EXTERNAL fuel tank

• UL 142 double wall required

• External tank must meet the gallon requirement as stated in the specifications

• Equipped with an external tank gauge that connects to the generator control panel

• External basin equipped with liquid level sensor for leakage into basin – link to generator

• SHALL be double stackable with fuel / triple stackable when empty for storage/transportation capability

• SHALL include lockable integral cabinet which secures fuel and equipment; MUST have the ability to fuel the generator while locked

• SHALL include 25ft of fuel line (w/ H4 connectors) between external tank and generator

• SHALL include at minimum two attachable DOT placard signs assembly to identify the fuel type.

• Be equipped with Parker H4 male and female quick disconnects (NTE 3”) & dust cap sufficient to meet efficient fuel flow.

• Diesel Exhaust Fluid (DEF): integrated into generator and approved to provide fuel to operate at full rated speed

➢ Manufacture Warranties: Engine and Generator

➢ Generators are Not to Exceed (NTE) 104” in height for air transportation mobility

➢ Generators shall have fabrication and permanent attachment of exterior metal spacers / rub-knuckles to facilitate side by side (rub free) transportation

➢ Must meet other requirements as outlined in Attachment 3 – generator specifications

➢ Acknowledge that a delivery plan is included within the proposal submission (as stated in in the RFP)

➢ Capacity plates and a unique 6-digit identification number

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➢ Provide to the government at time of proposal submission, detailed specification sheets for each kW size (15 pages/each kW size)

As part of this requirement, for diagnostic and troubleshooting purposes, the vendor SHALL provide any hardware and/or software, manuals, or other documentation (digital (CD-Disk) or hard copy), to include all diagnostic codes, that will enable FEMA mechanics to perform all diagnostic’s available for the generator(s).

Additionally, as part of this requirement, the vendor SHALL provide one on-site training session at each

Distribution Center for FEMA Mechanics on operational guidance with regards to the equipment. Training shall occur AFTER the delivery of all units to given location; no more than 30 days after receipt of generators.

Training date(s) and time(s) are TBD dependent on generator delivery timeline – to be agreed upon by the contractor and the Government. Training SHALL include how to switch/set the output voltages and phase configuration on the generator and voltage regulators.

2.2 QUALITY

Equipment furnished under this award shall be new, of good quality, in safe operating condition and shall comply with all applicable standards and safety regulations including but not limited to Environmental Protection Agency

(EPA) regulations. All safety devices shall be fully functional; to include all manual and automatic emergency shut-off mechanisms. All safety guards, warning labels, and safety related instruction labels shall be properly affixed at all times.

2.3 INSPECTION/ACCEPTANCE

Prior to delivery of the generator(s), local vendor is to conduct an initial inspection to ensure that the units is in

Fully Mission Capable (FMC) condition. Due to up-tempo at time of delivery, the Government will conduct an inspection within 2 weeks of delivery (10 Business Days). Inspection will be completed by FEMA Technical

Monitors who will be pre-identified at each destination. For all orders, the contractor shall obtain Proof of

Delivery (P.O.D.) including the time of delivery, full delivery address; and the name and signature of the person who accepted the shipment. During the delivery period, the contractor shall have a technical representative ready to be sent to respective delivery location if deemed necessary following any initial troubleshooting upon delivery of any unit that is not in working order. FEMA mechanics will be onsite at time of delivery and will verify the mission readiness of each of the units upon acceptance at their respective locations. If the generator fails inspection the contractor will complete repair or replace within 30 days.

2.4 DELIVERY LOCATION AND SCHEDULE

2.4.1 Delivery Location

The Government will require delivery to the Distribution Centers identified in the task order solicitation itself, to include quantities and locations.

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Distribution Center Address City / State Zip

Code

DC Greencastle (CONUS) 12316 Molly Pitcher

Hwy

Greencastle, PA 17225

DC Atlanta (CONUS) 3780 Southside

Industrial Parkway

Atlanta, GA 30354

DC Fort Worth (CONUS) 501 W. Felix Street Fort Worth, TX 76115

DC Tracy (CONUS) 1547 E. Grant Line Tracy, CA 94035

DC Hawaii (OCONUS) 99-1269 Iwena Street Aiea, HI 96701

DC Guam (OCONUS) Bldg. 100 Barrigada GU 96913

DC San Juan (OCONUS)

(Ponce, PR)

1000 Carr 506 Coto Laurel, PR 00780

Hours of Performance: Work hours depend on local business practices and time zones. The vendor shall schedule all delivery activities with the appropriate delivery point of contact after award (to be provided after award by the Project Officer).

Delivery is to include door to door transportation as well as any additional requirements for the labor and downloading of the generators/shipping containers (if applicable), to include flat racks and the wrapping/covering of generators if needed to protect the equipment when shipping overseas. Due to the shipping of generators to an

OCONUS locations (when applicable), vendor needs to be prepared to successfully go thru customs inspection at

Pod of Entry (POE), clear customs, and continue delivery transportation to the distribution center and return.

Vendors are to acknowledge that a delivery plan is included within the proposal submission (as stated in the RFP) as part of the requirement on Attachment 3 – Generator Specifications.

2.4.2 Delivery Schedule

Generators:

Delivery schedule will be determined at the delivery order level.

Training:

Training schedule will be determined at the delivery order level.