4-Specifications.pdf

Procurement Division

Request For Bid (RFB)

Project: Crane, Material Handling Services and Miscellaneous Rentals

Ref #: RFB-25-271

August 2023

SPECIFICATIONS

It is the City of Yuma’s intent of these specifications to set the minimum standards to be used for the bidding of the products/services. Any references to Make, Model and Manufacturer are only to indicate minimum specifications for quality and performance. They are not intended to be restrictive in nature or to eliminate use of any manufacturer’s products.

1. SCOPE OF WORK

The selected Vendor shall provide a comprehensive range of equipment rental services for the City of Yuma under an indefinite delivery and indefinite quantity contract. Services include the provision, delivery, and inspection of cranes with operators, bucket trucks, boom lifts, scissor lifts, forklifts, excavators, generators, and power center distribution boxes, as specified in this solicitation. The Vendor is responsible for maintaining all equipment in good working order, ensuring compliance with applicable safety standards and regulations, and coordinating delivery or pick-up with the City personnel designee. The City may provide its own certified operators for certain equipment as specified herein.

1.1. Crane Rental with Operator: Due to the wide range of certifications, inspections, and training required to operate the various cranes requested under this contract, the Vendor is required to provide an all-inclusive price for an operator to operate cranes for City projects. The cranes will be used for tasks such as installing ramadas, changing light bulbs at sports fields, installing banners, and handling large or heavy equipment, as specified by the City. The all-inclusive price shall include the cost of all required pre-operation inspections to ensure compliance with applicable safety standards and regulations. The Vendor shall provide rates for operator and equipment services.

1.2. Rates for Rental Services shall include all cost necessary for making the crane operational for the length of time needed to complete the project (license operator, equipment with appropriate attachments for specific projects, and all consumable supplies). Provide a rate for the following equipment:

1.2.1. 15-Ton Crane w/minimum 75FT Main Broom, 25FT JIB and operator: for use in installing ramadas. Shuttlelift Model #5540DF or equal.

1.2.2. 23-Ton Crane w/minimum 100FT reach basket and Operator: for use in changing bulbs at baseball field, weight limit capacity of 500 lbs. National PN 900 Series or equal.

1.2.3. 26-Ton Crane w/minimum 90Ft Main Boom, 30FT JIB and operator: for use to change bulbs and or install banners, weight capacity 500 lbs. National PN 900 Series or equal.

1.3. Bucket Truck: The Vendor shall provide a rental rate for the use of a bucket truck meeting these specifications. The bucket truck shall be suitable for tasks such as streetlight repair, tree trimming, seasonal decorations, traffic signal maintenance, and other elevated work as required by the City. The City will provide its own operator, who possesses all necessary certifications and training to operate the equipment. Vendor will ensure that each rental that the equipment has been tested between each use per OSHA Regulation 1926.1431 Hoisting Personnel.

1.3.1. Working height: From 35 feet to 55 feet

1.3.2. Boom Type: Articulating, with vertical and side reach capability

1.3.3. Platform capacity: minimum 350 lbs.

1.3.4. Entry: Curbside or rear platform entry is acceptable

1.3.5. 2WD or 4WD is acceptable

1.3.6. Complaint with all applicable safety standards, regulations and inspections

The Vendor shall ensure the bucket truck is maintained in good working order, meets all safety requirements, and is delivered to the designated City location as specified in the contract.

1.4. Boom Lifts, Scissors Lifts, and Forklifts: The Vendor shall provide a rental rate for each piece of equipment listed below. The City will provide its own operator, who possesses all necessary certifications and training to operate the equipment. All equipment must be maintained in good working order, meet applicable safety standards and regulations, and be delivered to the designated City location as specified in the Purchase Order (PO). The rental rates shall apply to the following equipment:

1.4.1. 30-33ft Boom Lift, Electric (Cat 310-3050, JLG Model E300AJP or equal)

1.4.2. 37-44ft Telescopic Boom Lift, Diesel/Gas/LP (Cat 310-4026, Genie Model S40 or equal)

1.4.3. 76-85ft Articulating Boom Lift, Gas/LP (Cat 310-8001, JLG Model 800AJ or equal)

1.4.4. Scissor Lift Platform, Electric (Height 19 Ft, Stowed Height 70.7”, Lift Capacity 500 lbs., MEC Model 1030SE or equal)

The Vendor is responsible for ensuring all equipment is inspected prior to delivery and setup, and that it complies with all manufacturer specifications and safety requirements.

1.5. Excavator: The Vendor shall provide a rental rate for a 24-to-26-ton excavator (Cat 905-1060, John Deere Model 210G LC or equal). The City will provide its own operator, who possesses all necessary certifications and training to operate the equipment. The excavator must be maintained in good working order, meet all applicable safety standards and regulations, and be delivered to the designated City location as specified on the Purchase Order. The Vendor is responsible for ensuring the equipment is inspected prior to delivery and setup, and that it complies with all manufacturer specifications and safety requirements.

1.6. Generator and Power Center: The Vendor shall provide rental rates for each generator and power center distribution box listed below. All equipment must be maintained in good working order, meet applicable safety standards and regulations, and be delivered to the designated City location as specified on the PO. Each unit must be fully fueled prior to delivery. The Vendor is responsible for ensuring all equipment is inspected prior to delivery and setup, and that it complies with all manufacturer specifications and safety requirements. The rental rate shall apply to the following equipment:

1.6.1. Generator, 3.0-3.4 KW, Towable/Portable, Voltage 120/240v Gas (Honda PN EU3000iS1A or equal)

1.6.2. Power Center Distribution Box, Single phase, 125/250v AC, 50A inlet current rating, 7 outlets (CEP PN 6506GU or equal)

2. Delivery and Pick Up of Equipment

2.1. Ordering: The City may elect to order equipment via phone conversation or email. When the

City contacts the Vendor to request equipment, the Vendor shall respond within 24 hours with follow-up communication and, if applicable, a quote for the requested equipment. The Vendor shall deliver the requested equipment within 48 hours, unless an alternative delivery time is mutually agreed upon during the phone conversation or email request. The Vendor and City personnel designee shall coordinate to confirm the delivery time and location to ensure timely fulfillment of the order.

2.2. Locations: The Vendor shall deliver and pick up equipment at any location within the City of Yuma as requested by the City personnel designee. If the Vendor maintains a storefront or rental facility in the City limit or within five miles of the City limits, the City may elect to pick up equipment directly from the Vendor’s location. The City and Vendor shall coordinate in advance to arrange pick-up or delivery, ensuring timely access to the equipment as specified in the contract.

2.3. Inspection: Upon delivery and pickup of the equipment, a joint visual inspection shall be conducted by the City of Yuma designee and the Vendor. The Vendor shall provide a standardized inspection document to record any existing damage, defects, or irregularities, fuel consumption and both parties will document the condition of the equipment at the time of delivery and pickup. Any issues identified during the inspection shall be noted and acknowledged by both parties. The completed inspection report shall be signed by the City of Yuma designee and the Vendor’s representative, with a copy provided to the City and a copy retained by the Vendor. This process ensures mutual agreement on the condition of the equipment at the start of the rental period and establishes a baseline for assessing any potential damage or issues upon return.

2.4. Additional Fees: No additional fees will be charged for maintenance or other service fees.

2.5. Combined Delivery and Pickup Fee: The City of Yuma agrees to a one-time fee for pickup and delivery services. The fee includes all transportation, handling and related costs for a single-combined pickup and delivery service. No additional charges for freight, transportation, or handling shall be allowed.