4-Site Visit Protocol.docx
DOCX document 23 KB Posted
- Attached to
- Architectural Services
- Solicitation number
- LEAD/OPS-ARCH/RFP001/2025/26
- Issued by
- Davidson County, Tennessee
About this file
This is a Site Visit Protocol document issued by LEAD Public Schools in Nashville, Tennessee, for an optional site visit related to architectural and civil engineering services for the redevelopment of 550 Metroplex Drive. The solicitation invites qualified architectural firms to provide comprehensive professional services for the renovation and conversion of an existing building into a phased K-12 campus, including full design services, code analysis, consultant coordination, Guaranteed Maximum Price (GMP)-ready construction documents, permitting, and construction-phase services. Site visits are scheduled for March 4-5, 2026, and March 17, 2026, from 10:00 AM to 1:00 PM CST at the project location. While attendance is not mandatory, prospective bidders are strongly encouraged to participate to gain a comprehensive understanding of existing building and site conditions. Firms must submit the names of all representatives planning to attend by 2:00 PM on March 3, 2026, via email to procurement@leadpublicschools.org. Check-in occurs at the main entrance lobby.
The site visit agenda includes a project briefing outlining redevelopment goals, a guided walkthrough of interior and exterior areas, review of known site constraints and utility locations, and a nonbinding question and answer session. All attendees must comply with safety protocols and wear appropriate personal protective equipment, including closed-toe shoes. Official clarifications regarding the solicitation will be issued in writing via addendum, and all verbal responses provided during the site visit are explicitly nonbinding. Prospective bidders must submit all questions using the designated Question and Answer form by the deadline specified in the solicitation.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-EXHIBIT H-H2.pdf | ||
| 2-LEAD PUBLIC SCHOOLS - RFP ARCHITECTUAL SERVICES FINAL.docx | DOCX document | |
| 3-EXHIBIT H-3.docx | DOCX document |
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Text version
LEAD Public Schools Site Visit Protocol Architectural & Civil Engineering Services 550 Metroplex Drive – March 4-5, 2026 & March 17, 2026
Dear Prospective Bidder, LEAD Public Schools invites your firm to participate in the optional site visit for the Architectural and Civil Engineering Services solicitation related to the redevelopment of 550 Metroplex Drive, Nashville, TN 37211. While attendance is not required to submit a proposal, firms are strongly encouraged to participate in order to gain a comprehensive understanding of existing building and site conditions.
The purpose of this visit is to provide architectural and civil engineering teams with an opportunity to evaluate current conditions, understand project constraints, and gather technical information that may support the development of a responsive proposal.
To ensure proper coordination and access, please submit the names of all representatives who plan to attend.
Please provide the requested information no later than 2:00 PM on March 3, 2026, by emailing procurement@leadpublicschools.org.
Required Attendee Information
1. Full Name of Representative 1:
2. Full Name of Representative 2:
3. Full Name of Representative 3:
(Continued as needed) We appreciate your cooperation and look forward to your participation in this important phase of the procurement process.
Sincerely, Paye Horton Procurement Specialist
Optional Site Visit Protocol
Architectural & Civil Engineering Services 550 Metroplex Drive Redevelopment Project**
1. Purpose of the Site Visit The mandatory site visit is designed to allow firms to:
• Assess existing structural, architectural, and civil conditions
• Review utilities, drainage, access points, and infrastructure
• Evaluate interior and exterior spaces relevant to the redevelopment scope
• Gather measurements, photographs, and technical data
• Clarify project expectations and constraints prior to proposal submission
2. Safety Requirements All attendees must comply with safety protocols. PPE is required, including:
• Closed‑toe shoes
• Additional protective gear as appropriate for facility conditions Attendees must follow all on‑site safety instructions provided by LEAD staff.
3. Location, Date, and Time Site:
550 Metroplex Drive Nashville, TN 37211
Date: March 4-5, 2026, March 17, 2026 Time: 10:00 AM CST to 1:00 PM CST Check‑In: Main entrance lobby
4. Site Walkthrough Agenda
• Project briefing and overview of redevelopment goals
• Guided walkthrough of interior and exterior areas
• Review of known site constraints and utility locations
• Non‑binding Question & Answer session
• All official clarifications will be issued in writing via addendum
5. Closing Guidance Thank you for your interest in supporting the redevelopment of 550 Metroplex Drive for LEAD Public Schools. All questions related to this RFP must be submitted using the designated Question & Answer form by the deadline specified in the solicitation. Verbal responses provided during the site visit are non‑binding.
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