4-RFP 2603-5661 RETIREMENT PLAN INVESTMENT ADVISORY SERVICES (1).pdf

Request for Proposals (RFP)

RETIREMENT PLAN INVESTMENT ADVISORY

SERVICES

for

Opportunity Home San Antonio and Affiliated Entities

Date Issued

March 06, 2026

RFP #

2603-5661

NIGP Code #

946-72 & 946-56

Closes April 1, 2026 at 2 p.m.

Prepared by

Opportunity Home San Antonio Department of Procurement

President and CEO

Michael Reyes

RFP# 2603-5661 // Retirement Plan Investment Advisory Services

Table of Contents Section A - Background, Project, and Evaluation Information 3

Opportunity Home Background 3-4

Information 4

Timeline 4

Evaluation Criteria 4

Evaluation Criteria Scoring 5

Interview and Presentation 5

Section B - Instructions to Respondents 7 Point of Contact 7

Submission of Responses 9

Questions and Inquiries 11

Award 11

Section C - Information to be Submitted 13 Instructions for Tabs 1 through 7 13-15

Section D - Terms and Conditions 16 General Responsibilities 16

ATTACHMENTS and EXHIBITS

Scope of Services Attachment A HUD Forms, Conflict of Interest Questionnaire, and Certificate of Interested Parties (Form 1295)

Attachment B

Profile of Firm, Company Biography, and Subcontractors Attachment C

SWMBE Program Guidelines and Forms Attachment D Proposal Checklist and Certification Attachment E Form of Proposal, Proposal Fee Sheet Attachment F

Insurance Requirements Exhibit I

Section A Background, Project, and Evaluation Information

I. OPPORTUNITY HOME BACKGROUND

Founded in 1937, and formerly known as the San Antonio Housing Authority (SAHA), Opportunity Home San Antonio (“Organization”) has committed more than 80 years to build and maintain affordable housing for the residents of San Antonio.

Opportunity Home is one of 39 public housing authorities throughout the nation with the Moving-to-Work (MTW) designation, which provides agencies with the flexibility to design and test innovative approaches to enhance the agency’s programs.

Opportunity Home provides housing assistance to more than 65,000 children, adults, and seniors through its Public Housing, Housing Choice Voucher, and Mixed-Income housing programs. As a compassionate agency, we understand safe and quality affordable housing is the foundation to success, and we have the privilege of managing nearly 70 public housing communities, 46 mixed-income apartment complexes, known as Affordable Housing Communities, and administering nearly 14,000 rental vouchers throughout San Antonio.

Opportunity Home is one of the largest housing authorities in the state of Texas and has an existing team of experienced staff and consultants assembled to facilitate the redevelopment of its properties.

Opportunity Home is committed to creating dynamic communities where people thrive and spurs economic growth through the awarding of local contractors with housing development projects, obtaining real estate, and administering rental subsidies with private property owners.

Opportunity Home is managed by a President and CEO with an innovative executive team and with the guidance of seven Board of Commissioners appointed by the Mayor of San Antonio. The Opportunity Home Board of Commissioners, upon the advice of the President and CEO, approves all major policy and contractual decisions. The President and CEO is then charged with implementing these actions.

Opportunity Home is a unit of government and its functions are essential governmental functions. The property of Opportunity Home is used for essential public and governmental purposes and is exempt from all taxes, including sales tax on all its purchases of supplies and services.

Opportunity Home enters into and executes contracts and other instruments that are necessary and convenient to the exercise of its powers. Opportunity Home maintains contractual arrangements with the United States Department of Housing and Urban Development (HUD) to manage and operate its low rent public housing program and administers the Housing Assistance Payments Programs. Opportunity Home programs are federally funded along with development and modernization grants and rental income.

Opportunity Home has created a number of affiliated public facility corporations (PFCs) pursuant to Chapter 303 of the Texas Local Government Code (the Public Facility Corporation Act). In some instances, these PFCs own projects. In other cases, PFCs or other related entities serve as partners in partnerships that have been awarded low-income housing tax credits. Opportunity Home’s affiliated entities own and operate more than 3,000 units of affordable housing.

Opportunity Home staff also manages the San Antonio Housing Finance Corporation (Finance Corporation), which is primarily a conduit issuer of bonds for consultants of affordable housing projects.

The Finance Corporation was created pursuant to Chapter 394 of the Texas Local Government Code (the Texas Housing Finance Corporations Act). When used, Opportunity Home shall include its affiliated entities.

As a part of our social mission and federal mandate, Opportunity Home is committed to providing economic, training and educational opportunities to low-income individuals in the communities we serve. All consultants are required to recruit and hire low-income individuals for new positions and provide training and educational opportunities to the greatest extent feasible for these individuals.

II. INFORMATION

The Housing Authority of the City of San Antonio, Texas, and its affiliated entities a/k/a Opportunity Home San Antonio is requesting proposals from experienced firms (hereinafter referred to as “Respondent” or “Advisor”) who possess qualifications and expertise in providing investment advisory services for the Housing Authority of the City of San Antonio Employee’s Money Purchase Pension Plan and Trust (referred to as the “Opportunity Home San Antonio Pension Plan”, “Opportunity Home San Antonio Employees’ Money Purchase Pension Plan” or the “Plan”).

III. TIMELINE

DATE ISSUED March 06, 2026

NON-MANDATORY

PRE-SUBMITTAL CONFERENCE

None Scheduled.

LAST DATE FOR QUESTIONS 2:00 PM Central Time on March 18, 2026

PROPOSAL DUE DATE 2:00 PM Central Time on April1 , 2026

ANTICIPATED APPROVAL

BY THE BOARD

May 2026

PROPOSAL SUBMISSION

The proposal shall be submitted through Opportunity Home’s E-Procurement Portal https://homesa.bonfirehub.com/portal/?tab=login

Opportunity Home reserves the right to modify this schedule at its discretion. Notification of changes in connection with this solicitation will be made available to all interested parties via an emailed Addendum.

IV. OBJECTIVES

Opportunity Home San Antonio is requesting responses to this Request for Proposal from highly qualified, experienced firms that provide a full range of advisory services that can be utilized by the Committee in making its decisions for the benefit of the Plan. The Committee is seeking firms that can demonstrate that they possess the qualifications, expertise, financial resources and management capability to successfully perform the required services and will provide the best opportunity for the Trust Fund to maximize performance and benefit plan participants.

V. DESIRED OUTCOME

To receive sound and complete Retirement Plan Investment Advisory services that will assist the Committee in making decisions intended to maximize the Plan’s performance and benefit Plan participants.

VI. Evaluation:

Each proposal submittal will be evaluated based upon the following information and criteria:

A. Initial Evaluation-Responsiveness: Each proposal received will first be evaluated for responsiveness (i.e., meeting the minimum requirements as stated in the RFP).

B. Evaluation-Responsibility: Opportunity Home San Antonio shall select a minimum of a three-person panel (the “Evaluation Committee”), using the criteria established below, to evaluate each of the proposals submitted in response to this RFP to determine the Respondent’s level of responsibility. Opportunity Home San Antonio will consider capabilities or advantages that are clearly described in the proposal that may be confirmed by oral presentations, site visits, demonstrations, and references contacted by Opportunity Home San Antonio. All proposals would be evaluated as to their overall value to the Plan participants.

C. Evaluation-Restrictions: All persons having familial (including in-laws) and/or employment relationships (past or current) with principals and/or employees of a Respondent will be excluded from participation on the Evaluation Committee.

Similarly, all persons having ownership interest in and/or contract with a Respondent will be excluded from participation on the Evaluation Committee.

D. Evaluation-Criteria: The Evaluation Committee will use the criteria listed on the next page to evaluate each proposal. Each of the criteria shall be scored using the following system:

5 Excellent 4 Above Average

3 Average 2 Below Average

1 Poor 0 Non Responsive

VII. EVALUATION CRITERIA SCORING

In preparing the proposal to Opportunity Home San Antonio, it is important for Respondents to clearly demonstrate their expertise and qualifications in the evaluation areas described in this chart and as outlined in the solicitation.

NO. POINTS CRITERION DESCRIPTION

1 35 Experience and Capacity of Consultant:

Experience serving as an investment advisor and consultant with preference to those that have provided services to housing authorities or other governmental entities and are familiar with the applicable governing provisions of Texas law and guidelines set forth by the Texas Pension Review Board. Depth of experience and qualifications of proposed staff and project team members.

2 20 Quality and Methodology: Quality of relevant services in previous engagements and projects; comprehensiveness and completeness of governmental plan management and demonstrated competence in providing innovative approaches and alternatives to Plan participants as it relates to the Scope of Services. Description of managing overall fees charged to the Plan.

3 15 Disclosures/Financial Capability:

Strong financial position. No disclosures indicating current litigation or disciplinary actions.

4 10 Methods for Selection of Investment Managers and Their Performance Evaluation: Comprehensiveness of detailed process recommended for selection of investment managers and the methods employed in evaluating their performance; hiring and termination practices; and in assisting the Administrator with compliance in its fiduciary duties relating to selection and evaluation of investment managers.

5 20 Fees/Cost: Proposed fees.

100 Total Points for Criteria

VIII. INTERVIEW AND PRESENTATION

Opportunity Home reserves the right to initially evaluate responses to the RFP to determine those Respondents who are qualified and competitively responsive. These short-listed Respondents may be asked to make a presentation and/or be interviewed by the evaluation committee so that Respondent’s Proposal Submittal may be clarified. Respondents shall provide product and service overviews and demonstrations as applicable for discussion and clarifications. For those firms short-listed and where presentations and/or interviews are conducted, Opportunity Home will evaluate and score interviewed respondents based on the strength and quality of their presentation.

IX. EVALUATION RESPONSIBILITY

Opportunity Home shall select a minimum of a three-person panel, using the Evaluation criteria established in, to evaluate each of the proposals submitted in response to this RFP to determine the Respondent’s level of responsibility. Opportunity Home will consider capabilities or advantages that are clearly described in the proposal that may be confirmed by oral presentations, site visits, demonstrations, and references contacted by Opportunity Home. All proposals would be evaluated as to their overall value to Opportunity Home.

X. RESTRICTIONS

All persons having familial (including in-laws) and/or employment relationships (past or current) with principals and/or employees of a Respondent will be excluded from participation on Opportunity Home’s evaluation panel. Similarly, all persons having ownership interest in and/or contract with a Respondent will be excluded from participation on Opportunity Home’s evaluation panel.

XI. MINIMUM RESPONDENT QUALIFICATIONS

Respondents must meet the following criteria:

1. Qualifications: The personnel assigned to perform the services under this contract shall be qualified to perform the services through their education, experience, and ongoing training and skill enhancements.

2. Respondents are required to demonstrate, within the preceding three years, experience in delivering pension advisory services to a minimum of three governmental or institutional entities with retirement plans comparable to the Plan. Furthermore, the portfolio balance of the referenced plans must be at least $50 million.

a. Experience: Respondent must demonstrate that they have been actively engaged for a minimum of five (5) consecutive years of providing the same or similar Services with experienced staff, as evidenced by resumes.

b. Staff Knowledge: Key individuals assigned to perform the Services shall have the necessary skills required to satisfactorily perform the Scope of Services detailed in Exhibit A.

c. Communication: The selected Consultant shall have or provide for the ability to communicate with Spanish speakers.

d. The Respondent must be currently registered as a U.S. Securities and Exchange Commission-Registered Investment Advisor under the Investment Advisors Act of 1940.

e. The Respondent and its personnel must possess all necessary authorizations, permits, licenses, and certifications required under federal, state, or local law to perform the specified Services.

END OF SECTION A

Section B Instructions to Respondents

I. Point of Contact: The point of contact for purposes of obtaining the Request for Proposal and submitting responses is:

POINT OF CONTACT

George M. Ayala, Director of Procrement

818 S. Flores St.

San Antonio, TX 78204 Phone: (210) 477-6171 Email: george_ayala@homesa.org

The Request for Proposals can be obtained online at:

All Addenda will be posted on Opportunity Home’s E-Procurement website listed above. Any changes that are issued before the proposal submission deadline shall be binding upon all prospective Respondents.

Communication Restrictions: All communication and correspondence pertaining to this RFP process or information to be submitted must be addressed in writing only to the Opportunity Home Procurement Department staff. Respondents must not inquire or communicate with any other Opportunity Home staff member or official (including members of the Board of Commissioners) prior to the award of this RFP. Failure to comply with this requirement may result in a proposal being rejected for cause. Should questions arise during the RFP process, an addendum will be issued to address all questions, ensuring that no Respondent has a competitive advantage over another.

Affirmation of Independent Verification for Award: Opportunity Home is obligated to independently verify all information, data, or statistics that become known or are provided to Opportunity Home during the solicitation process to ensure its accuracy and reliability for all prospective Bidders.

II. Prohibitions: Contact with members of the Opportunity Home Board of Commissioners, or

Opportunity Home officers and employees other than the contact person listed herein, by any prospective Proposer, after the publication of the RFP and prior to the execution of a contract with the successful proposer(s) could result in disqualification of your proposal. In fairness to all prospective proposer(s) during the RFP process, if Opportunity Home meets in person with anyone representing a potential provider of these services to discuss this RFP other than at the pre-submittal meeting, an addendum will be issued to address all questions so as to ensure no Proposer has a competitive advantage over another. This does not exclude meetings required to conduct business not related to the RFP, or possible personal presentations after written qualifications have been received and evaluated.

III. Non-Mandatory Pre-Submittal Conference: None scheduled.

IV. Opportunity Home’s Reservation of Rights: Opportunity Home reserves the right without liability to:

● Reject any or all proposals, waive any informality in the RFP process, or terminate the RFP process at any time if deemed by Opportunity Home to be in its best interests.

● Not award a contract pursuant to this RFP.

● Terminate a contract awarded pursuant to this RFP, at any time for its convenience upon 30 days written notice to the successful Respondent.

● Determine the days, hours, and locations in which the services are performed in this

RFP.

● Retain all proposals submitted and not permit withdrawal for a period of 90 days subsequent to the deadline for receiving proposals without the written consent from Opportunity Home.

● Negotiate the fees proposed by all Respondents. If such negotiations are not, in the opinion of Opportunity Home successfully concluded within a reasonable timeframe as determined by Opportunity Home, Opportunity Home shall retain the right to end such negotiations.

● Reject and not consider any proposal that does not meet the requirements of this RFP, including but not necessarily limited to rejection of incomplete proposals and/or proposals offering alternate or non-requested services and from Respondents deemed non-responsive and non-responsible.

● Prohibit any further participation by a Respondent or reject any proposal submitted that does not conform to any of the requirements detailed herein. Each prospective Respondent further agrees that he/she will inform Opportunity Home in writing within five (5) days of the discovery of any item that is issued thereafter by Opportunity Home that he/she feels needs to be addressed. Failure to abide by this time frame shall relieve Opportunity Home, but not the prospective Respondents, of any responsibility pertaining to such issue.

● Award, to revise, change, alter or amend any of the instructions, terms, conditions, and/or specifications identified within the RFP documents issued, within any attachment or drawing, or within any addenda issued.

● To advertise for new proposals or to proceed to do the work otherwise if proposals are rejected.

● Cancel the award of any proposal(s) at any time before the execution of the contract documents by all parties.

● Reduce or increase estimated or actual quantities in whatever amount necessary if funding is not available, legal restrictions are placed upon the expenditure of monies for this category of service or supplies, or Opportunity Home’s requirements in good faith change after award of the contract.

● Make an award to more than one Respondents based on ratings or to make an award with or without negotiations or Best and Final Offers (BAFO).

● Establish a competitive range for responses based on the initial scores and to require presentations by the Respondents within the competitive range.

● Require additional information from all Respondents to determine level of responsibility. Such information shall be submitted in the form and time frame required by Opportunity Home.

● Amend the terms of the contract any time prior to contract execution.

● Contact any individuals, entities, or organizations that have had a business relationship with the Respondents regardless of their inclusion in the reference section of the proposal submittal.

V. Timely Submissions: Late submissions will not be accepted. Proposals received prior to the submittal deadline shall be securely kept and unopened by Opportunity Home. No proposal received after the designated deadline shall be considered. Respondents are cautioned that any proposal submittal that is time-stamped as being received by Opportunity Home after the exact time set as the deadline for the receiving of proposals shall not be considered. Any such proposal inadvertently opened shall be ruled to be invalid. No responsibility will attach to Opportunity Home or any official or employee thereof, for the pre-opening of, or the failure to open a proposal not properly addressed and identified.

VI. Pre-Qualification: Respondents will not be required to pre-qualify to submit a proposal.

However, all Respondents will be required to submit adequate information showing that the Respondents is qualified to perform the required work.

VII. Review of RFP Forms, Documents, Specifications, and Drawings: It shall be each

Respondent’s responsibility to examine carefully and, as may be required, properly complete all documents issued pursuant to this RFP. Unless otherwise instructed, specifications and drawings (if provided) do not purport to show all of the exact details of the work. They are intended to illustrate the character and extent of the performance desired under the proposed contract and may be supplemented or revised from time to time.

VIII. Submission of Responses: Respondents shall submit all documents through the Opportunity

Home Bonfire E-Procurement system.

IX. Withdrawal of Proposals: A request for withdrawal of a proposal due to a purported error must be filed in writing by the Respondents within 48 hours after the proposal deadline. The request shall contain a full explanation of the purported error. The foregoing shall not be construed to violate the common law right of withdrawal for material error as defined in Texas statute.

Opportunity Home retains the right to accept or reject any and all bids to the extent permitted by law. Negligence on the part of the Respondents in preparing his/her proposal confers no right of withdrawal or modification of the proposal after such proposal has been received and opened.

X. Mistake in Proposal Submitted: After a proposal has been opened it may not be changed for the purpose of correcting an error in the pricing. This does not affect the common law right of the Respondent to withdraw a bid due to a material mistake in the bid.

A. Irregular Proposal Submittal: A proposal shall be considered irregular for any one of the following reasons, any one or more of which may, at Opportunity Home's discretion, be reason for rejection:

● If the forms furnished by Opportunity Home are not used or are altered or if the proposed costs are not submitted as required and where provided.

● If all requested completed attachments do not accompany the proposal submittal.

● If there are unauthorized additions, conditional or alternate proposals, or irregularities of any kind which may tend to make the proposal incomplete, indefinite, or ambiguous as to its meaning or give the Respondents submitting the same competitive advantage over other Respondents.

● If the Respondent adds any provisions reserving the right to accept or reject any award or to enter into a contract pursuant to an award.

XI. Disqualification of Respondents: Any one or more of the following shall be considered as sufficient for the disqualification of a prospective Respondents and the rejection of his/her proposal:

● Evidence of collusion among prospective Respondents. Participants in such collusion will receive no recognition as Respondents or Respondents for any future work with Opportunity Home until such participant shall have been reinstated as a qualified bidder or Respondent. The names of all participants in such collusion shall be reported to HUD and any other inquiring governmental agency.

● Unless otherwise requested, more than one proposal for the same work from an individual, firm, or corporation under the same or different name(s).

● Lack of competency, lack of experience, and/or lack of adequate resources.

● Unsatisfactory performance record as shown by past work for Opportunity Home or with any other local, state, or federal agency, judged from the standpoint of workmanship and progress.

● Incomplete work, which in the judgment of Opportunity Home, might hinder or prevent prompt completion of additional work, if awarded.

● Failure to pay or satisfactorily settle all bills due on former contracts still outstanding at the time of the award.

● Failure to demonstrate minimum qualification requirements of Opportunity Home.

● Failure to list, if required, all team members, subcontractors (if subcontractors are allowed by Opportunity Home) who will be engaged by the successful Respondent(s) to participate in the performance of the Services.

● Failure of the successful Respondents to be properly licensed by the City, County, and/or the State of Texas and/or to be insured by a commercial general liability policy and/or worker's compensation policy and/or business automobile liability policy, if applicable.

● Any reason to be determined in good faith, to be in the best interests of Opportunity Home.

XII. Questions and Inquiries: A Respondent may inquire or question any of the proposal documents or any part of the information contained therein, by submitting, in writing to the contact person listed herein by the date indicated in “Section III - Timeline.” Queries should be concise and reference the specific portions of the RFP document where clarification is required.

Opportunity Home reserves the right to issue a revision to the applicable RFP requirements in the form of an Addendum or may reject the Respondent’s request.

XIII. Substitutions: Respondents must propose services that meet the requirements of the RFP documents. All verbal communications or instructions provided by any Opportunity Home personnel shall only become official and binding when issued as an addendum by the Opportunity Home Procurement Department.

XIV. No Liability for Costs: Opportunity Home assumes no liability or responsibility for the costs incurred by the Respondents for any materials, efforts, or expenses required in the preparation of proposals or in connection with presentations or demonstrations prior to the issuance of a Contract.

XV. Proposal Opening Results: Proposals are publicly opened and the results are generally a matter of public record. When Opportunity Home has concluded all evaluations, has chosen a final top-rated Respondent, has completed the award, and is ready to issue such results, Opportunity Home shall notify the successful Respondents. All proposal documents submitted by the Respondents are generally a matter of public record unless such information is deemed to be proprietary.

XVI. Award: Submissions will be evaluated on the criteria stated in Section A of this RFP. After evaluation of the responses, the Contract will be awarded to the Respondents representing the “Best Value” to Opportunity Home after preferences for Section 3 business concerns are considered, if applicable. The Selected Contractor will then enter into an agreement with Opportunity Home.

XVII. Taxes: Opportunity Home, as a governmental entity, is exempt from Texas State Sales and Use

Taxes and Federal Excise Taxes. A letter of Tax Exemption will be provided upon request.

XVIII.Insurance: If a Respondent receives an award and unless otherwise waived in the Contract, the

Selected Contractor will be required to provide an original Certificate of Insurance confirming the minimum requirements found within Exhibit I to Opportunity Home within 10 days of contract signature.

XIX. Exceptions: Opportunity Home will consider any exception to the RFP that the Respondent wishes to include but the failure of Opportunity Home to include such exceptions does not give the successful Respondent the right to refuse to execute Opportunity Home’s contract form. It is the responsibility of each prospective Respondent to notify Opportunity Home, in writing, in its Proposal of any exceptions to the RFP terms. Opportunity Home will consider such clauses and determine whether to include or not in the Contract.

XX. Right To Protest

A. Rights: Any prospective or actual Respondents or contractor, who is allegedly aggrieved in connection with the solicitation of a proposal or award of a contract, shall have the right to protest. Such right only applies to deviations from laws, rules, regulations, or procedures. Disagreements with the evaluators’ judgments as to the number of points scored are not reasons for an appeal. An alleged aggrieved protestant claiming this right is hereby informed that these regulations do not provide for administrative appeal as a matter of right for that alleged aggrieved protestant.

A.1 Definition: An alleged aggrieved “protestant” is a prospective respondent or

Respondents who feels that he/she has been treated inequitably by Opportunity Home and wishes Opportunity Home to correct the alleged inequitable condition or situation.

A.2 Eligibility: To be eligible to file a protest with Opportunity Home pertaining to an RFP or contract, the alleged aggrieved protestant must have been involved in the RFP process in some manner as a prospective Respondents (i.e. recipient of the RFP documents) when the alleged situation occurred. Opportunity Home has no obligation to consider a protest filed by any party that does not meet these criteria.

A.3 Procedure: Any actual or prospective contractor may protest the solicitation or award of a contract for a material violation of Opportunity Home’s procurement policy. Any protest against an Opportunity Home solicitation must be received before the due date for receipt of Proposals or proposals and any protest against the award of a contract must be received within ten calendar days after contract award or the protest will not be considered.

All protests must be in writing and submitted to the Director of Procurement for a written decision. The Director of Procurement shall make a recommendation to the Contracting Officer who shall issue a written decision and findings to the Contractor within 30 days from receipt of the written protest. This decision is then appealable to the Board of Commissioners within 30 days of receipt of the written decision. Appeals that are not timely filed will not be considered and the decision becomes final. All appeals shall be marked and sent to the address as listed in the following example:

APPEAL OF RFP NO. 2603-5661

Attn: Procurement Department

818 South Flores Street San Antonio, TX 78204

END OF SECTION B

Section C Information To Be Submitted

The response to this RFP shall be submitted in the manner described in this Section. Failure to submit the Proposal in the manner specified may result in a premature opening of, post-opening of, or failure to open and consider that proposal and may be cause for elimination of that Respondent from consideration for award.

C.1 Tab 1: Evaluation Factors

a. Respondent’s Qualifications and Experience: Respondent shall provide evidence that the personnel assigned to perform the Services under this contract shall have the training, skills, and certifications to perform the Services and are in good standing. The Respondent must provide:

● A comprehensive narrative of your firm's experience in the provision of same or similar services such as stipulated in the Scope of Services.

● A description of the proposed managing partner and project manager and resumes and qualifications of the key individuals anticipated to be assigned to perform the Services. The Respondent shall identify all personnel utilized for each of the scope’s key tasks. Respondent shall include a completed Profile of Firm Form attached as Attachment C. Opportunity Home reserves the right to disapprove of any proposed substitution or replacement of key team members during performance of the Services.

● The firm’s operational history which reflects that the Respondent has been actively engaged for a minimum of five (5) consecutive years as a provider of the same or similar services described in Attachment A. Respondent shall indicate the total number of clients of their firm’s services and identify its three (3) largest clients and three (3) references. The references must include the company/agency name, address, contact person’s name, and phone number. A brief description of the services/work performed by the Respondent similar to those defined in Attachment A shall accompany the reference. References of similar types of organizations are preferred.

● Any applicable business licenses, permits, and certifications held by the Respondent that are required to perform the Services.

● Proof of membership in related associations.

b. Respondent's Proposed Staff Qualifications: The Respondent shall provide the following:

● A narrative of your firm’s proposed efforts to obtain and retain qualified consulting staff with the knowledge, experience and capability desired for the Services required by Opportunity Home.

● Respondent’s plan for the administration of the contract as described in Attachment A.

● Resumes of key individuals proposed for the provision of the Scope of Services.

● List of the personnel that are fluent in Spanish.

c. Quality Assurance Plan: Respondent shall describe the methods and process utilized by Respondent to maintain a pool of qualified individuals with skills and abilities as detailed in Attachment A. The Respondent shall provide an detailed overview of the general approach that would be utilized in providing properly skilled individuals for performance of the Services in a timely manner and a description of the policies and procedures that demonstrate the Respondent’s commitment to quality, and ability to establish an effective quality assurance program. The Respondent shall provide the following:

● A narrative of Respondents plan to ensure personnel selected have the training and experience to deliver the described Scope of Services. Identify any challenges that might occur with the provision of Services and describe how the Respondent proposes to mitigate this risk.

● A description of the process to fairly and effectively manage and retain consulting staff. Describe how the Respondent will keep Opportunity Home staff informed of work progress, and assignment completion.

d. Methods for Selection of Investment Managers and Their Performance Evaluation.

Describe the process Respondent recommends for selection of investment managers and the methods for evaluating their performance; the process for hiring and terminating of these managers; and the investment advisor’s role and approach for assisting the Administrator with compliance in the selection and evaluation of investment managers.

e. Price Proposal: The Respondent shall state the fees associated with the proposed

Services and any additional administrative fees where applicable. Respondent shall provide its billing policy regarding expenses and other incidentals or administrative charges that the firm expects to bill for on its statement. NOTE: If no reference is made to an expense that the firm expects to bill for, it will be understood that the cost for that (those) particular service(s) are included in the costs referenced above and there will be no additional charges for that/those service(s).

C.2 Tab 2: Profile of Firm, Company Biography, and Proposed Subcontractors

The Profile of Firm and Company Biography forms are attached hereto as Attachment C to this RFP document. These forms must be fully completed, executed, and submitted under this tab as a part of the submittal by the Respondent.

Respondents must also provide Opportunity Home with the name, contact information to include address, phone number, email address, the core area of business, and years of expertise for each subcontractor and supplier and the minority status of each. A Profile of Firm Form must be completed for each subcontractor and included in this Tab. Respondent must realize that the actual usage of the subcontractor will be contingent upon Opportunity Home’s prior written approval, and Respondent remains responsible to Opportunity Home for any and all services and goods provided pursuant to this RFP and any resulting contract. If no subcontractors will not be utilized, please provide this statement: “NO SUBCONTRACTORS. Contractor intends to perform all work detailed in this RFP”.

C.3 Tab 3: HUD Forms, Conflict of Interest Questionnaire, and Form 1295

These Forms are attached hereto as Attachment B to this RFP document and must be completed, executed where provided thereon and submitted under this tab. NOTE: The Selected Respondent shall be required to submit a Form 1295 to the Texas Ethics Commission in compliance with Government Code 2252.908 and a copy of the submission along with the Certification prior to execution of the contract with Opportunity Home.

C.4 Tab 4: Form of Proposal and Proposal Fee Sheet

Respondent’s Form of Proposal (Attachment F) must be fully completed and submitted under this tab as a part of the proposal submittal. The Proposal Fee Sheet must be completed separately and attached accordingly.

C.5 Tab 5: Small, Woman, Minority Business Enterprises Utilization Statement

The Respondents shall submit a statement that details how the Contractor will make a good faith effort to subcontract with S/W/MBE companies. Opportunities to subcontract with S/W/MBE companies should be listed here. FAILURE TO PROVIDE A S/W/MBE UTILIZATION

STATEMENT MAY CAUSE THE RESPONSE TO BE DISQUALIFIED AS NON-RESPONSIVE.

C.6 Tab 6: Proposal Checklist and Certification

By completing the Proposal Checklist (Attachment F), respondent shall certify that the Proposal documents are complete and included in the response. The Respondent’s Certification contained in Attachment F shall also be completed and attached.

END OF SECTION C

Section D Terms and Conditions hese Terms and Conditions shall be considered minimum required terms of any Contract between the Successful Respondent and Opportunity Home. Any exceptions to the requirements of these terms shall be noted in the proposal. The Agency shall have no obligation to accept any exceptions and may reject any proposal noting exceptions to its contract requirements.

Article 1. Agreement.

1.1 Services. Consultant agrees to perform the Services and develop the Work Product as set forth in Attachment A Scope of Services..

1.2 Term. The term of this Agreement shall be for a period of one year with the option to renew up four additional one year terms. In the event Opportunity Home desires to extend the existing contract, Opportunity Home shall give notice to the Consultant, no later than thirty (30) days prior to contract completion and Opportunity Home shall submit an Amendment extending the terms and conditions of this Agreement.

Article 2. Services to be Performed.

2.1 Acting under Authority. Consultant shall act under the authority and approval of the Opportunity Home business representative to provide the professional consulting and/or technical services hereunder. Consultant shall act in accordance with its own expertise, experience, manner, and methods and through its own duly authorized employees or agents and shall comply with all applicable governmental laws, rules, and regulations governing the performance of the Services.

2.2 No Benefits. It is understood that the amounts Opportunity Homepays Consultant under this Agreement shall not be considered salary for pension purposes, and Consultant nor its employees will be entitled to any fringe and supplemental benefits of Opportunity Home nor will Opportunity Home withhold any Social Security (FICA) or similar contributions from Consultant's compensation.

Opportunity Home shall have no liability whatsoever to the Consultant on account of this Agreement except for payment of the amounts provided for in Exhibit C. Consultant shall not be entitled to receive any employment benefits offered to employees of Opportunity Home, including workers' compensation insurance coverage.

2.3 Payment of Wages. Consultant shall pay all wages, salaries and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, such as Social Security, Income Tax Withholding, Unemployment Compensation, Workers' Compensation and similar matters. Consultant shall be liable for failure to pay such taxes and hereby indemnifies and agrees to hold Opportunity Home harmless from and against any loss, cost, or expense incurred by Opportunity Home due to Consultant's failure to withhold any such taxes or to make such contributions in respect of any compensation Opportunity Homepays to Consultant.

2.4 Independent Consultant. The parties recognize that Consultant is an independent consultant and not an employee, agent, partner, joint venturer, covenantor, or representative of Opportunity Home.

Consultant at no time shall hold itself out as an agent, subsidiary, or affiliate of Opportunity Home for any purpose, including reporting to any governmental authority, and shall have no authority to bind Opportunity Home to any obligation. The personnel performing the Services under this Agreement shall at all times be under Consultant's exclusive direction and control and shall be employees of Consultant and not employees of Opportunity Home. Consultant shall be fully liable for all acts and omissions of its employees, subconsultants, and their suppliers and shall be specifically responsible for sufficient supervision and examination to assure compliance in every respect with Agreement requirements.

Consultant shall require each subconsultant, to the extent of the services to be performed by the subconsultant, to be bound by the terms of the Agreement and to assume towards the Consultant all the responsibilities and obligations which the Consultant by this Agreement assumes towards Opportunity Home. There shall be no contractual relationship between any subconsultants or suppliers of Consultant and Opportunity Home by virtue of this Agreement. No provision of this Agreement shall be for the benefit of any party except to Opportunity Home and Consultant.

2.5 Personnel. Consultant's personnel assigned to the project shall possess sufficient skills and expertise as required to satisfactorily meet all specifications and obligations of Consultant under this Agreement. Opportunity Home Retains the right to reject or require Consultant to remove any employee whose qualifications or performance in Opportunity Home’ good faith and reasonable judgment do not meet the standards established by both parties as necessary for performance of the services hereunder.

Opportunity Homes Reserves the right to participate in the interviewing process and the review of resumes of personnel who are being considered by Consultant as key persons for assignment to the Project. Consultant agrees that it will obtain Opportunity Home’ written consent prior to the assignment of any individual or subconsultant to the Project. No such approval shall relieve the Consultant from any of the obligations of the Contract with Opportunity Home. Consultant shall keep such records and furnish reports and information relative to the subconsultant or subconsultant’s employees, agents, etc.

as Opportunity Home may request.

2.6 Work Product. All work products of the Consultant resulting from this Agreement (the “Work Product”) except material previously and mutually identified as confidential or proprietary, shall be provided to Opportunity Home Upon request and shall be considered the exclusive property of Opportunity Home. In addition, where any work product containing intellectual property of the Consultant is or could be protected by federal copyright, patent, trademark or trade secret laws, Opportunity Home has an exclusive ownership of, all proprietary interest in, and the right to full and exclusive possession of all information, materials, and documents discovered or produced by Consultant pursuant to the terms of this Agreement, including, but not limited to, reports, memoranda or letters concerning the research and reporting tasks of the Agreement. Furthermore, Consultant hereby grants Opportunity Homes perpetual, royalty-free, paid-in-full, nonexclusive and irrevocable license to copy, reproduce, perform, dispose of, or use, in whole or in part, the Work Product and to authorize others to do so. Work Product includes but is not limited to: databases, templates, file formats, scripts, links, procedures, materials, training manuals and materials, specially created key commands and any other information, designs, plans or works provided or delivered to Opportunity Home or produced by Consultant under this Agreement.

Article 3. Compensation to Consultant

3.1 Compensation. In consideration for the Services performed by Consultant and development of the Work Product, Opportunity Home shall pay Consultant in the manner described in the Fee Sheet.

Consultant shall submit all invoices to Opportunity Home for review signed by Consultant covering the Work Product and Services completed as of the date of the invoice. The invoice will constitute a representation to Opportunity Home that the Work Product has progressed to the point indicated to the best of Consultant’s knowledge, information and belief, the quality of the Services have been performed in accordance with this Agreement, and the Consultant is entitled to payment of the amount requested.

Any and all documentation necessary for undisputed payment shall accompany the invoices. As referenced in Opportunity Home’s solicitation, the fee or hourly rate for performance of the services proposed by the Consultant shall be all-inclusive of all related costs that Consultant shall incur in his/her normal course of business. All expenses not included in the fee must be pre-approved in writing by Opportunity Home in advance of incurring the expense.

The Consultant and Opportunity Home agree that payment shall be made by Opportunity Home’s Finance & Accounting Department by direct deposit within 30 days of the receipt of a properly submitted invoice and Opportunity Home’s acceptance of the work of the Contractor. Invoices shall be sent to: Opportunity Home, Accounts Payable, P.O. Box 830428, San Antonio, TX 78283-0428 or may be e-mailed to Accounts_Payable@homesa.org.

3.2 Travel Expenses. All expenses related to Consultant’s travel shall be the sole responsibility of Consultant unless agreed that they are outside the Scope of Services.

3.3 Invoices. All Invoices are due thirty (30) days from receipt of invoice by Opportunity Home. The Consultant and Opportunity Home Agree that payment shall be made by Opportunity Home’s Finance & Accounting Department by direct deposit within 30 days of the receipt of a properly submitted invoice and Opportunity Home’s acceptance of the work of the Consultant. Invoices shall be sent to:

Opportunity Home, Accounts Payable, P.O. Box 830428, San Antonio, TX 78283-0428 or may be e-mailed to Accounts_Payable@homesa.org.

3.4 Taxes. It is understood and agreed that Opportunity Home will make no deductions from fees paid to Consultant for any federal or state taxes or FICA, FUTA, SDI or SUI. Consultant agrees that it is responsible for making all required FICA, FUTA, SDI, SUI, income tax withholdings or other payments relating to its consultants, providing worker’s compensation coverage and making premium “overtime” payments. Consultant shall be solely responsible for payment of its own taxes.

Article 4. Performance of Work.

4.1 Performance Warranty. Consultant represents and warrants that under this Agreement the Consultant possesses the training, skills and expertise necessary to perform said Services in a competent and professional manner. Consultant represents and warrants to Opportunity Home that the Services to be provided under this Agreement shall be performed in a professional manner and shall comply with all applicable terms, conditions, covenants, representations and warranties made the Consultant.

4.2 Quality of Work Product. Consultant hereby represents and warrants that the Work Product has been created and completed in accordance with the Scope of Services and is of the professional quality that one could expect of any company performing similar services in the United States. Furthermore, mailto:Accounts_Payable@homesa.org

Consultant acknowledges that Opportunity Home and its agents, representatives and Consultants shall be entitled to rely on the expert quality of information contained in the Work Product and the sufficiency and accuracy of the representations, plans and processes, supporting data, technical specifications and special provisions embodied in the Work Product, provided, however, that Consultant shall not be responsible for any inaccuracies or insufficiencies contained in the Work Product resulting from incomplete or inaccurate information supplied by Opportunity Home.

Article 5. Confidential Information.

5.1 Confidentiality. Consultant acknowledges that, by the very nature of the Services to be performed by Consultant and/or its consultants, Consultant's consultants may become aware of Opportunity Home’s trade secrets and other confidential information (“Confidential Information”). Consultant agrees that all such Confidential Information shall be used by Consultant and its consultants only to accomplish the Services and for no other purpose.

5.2 Non-Disclosure. Consultant agrees that it shall not in any manner reveal or disseminate any of the

Confidential Information described herein. Consultant understands that such trade secrets and other Confidential Information shall include, without limitation: names, phone numbers, e-mail addresses or other contact information of the Opportunity Home; all past, present and/or future plans, provisions, designs, forms, formats, procedures, methods and other information relating to Opportunity Home’s technology; technical data, products, patents, copyrights, research and development programs; legal and marketing data and other technical and business information.

Article 6. Term and Termination.

6.1 Effectiveness. Once executed by both Parties, this Agreement shall be effective commencing as of the date specified and may be terminated at any time by either party upon ten (10) business days’ written notice.

6.2 Termination for Cause. Opportunity Home may terminate this Agreement for default at any time in whole or in part, if Consultant fails to perform any of the provisions of this…