4-Project Manual 25134x.pdf

SCHOOL DISTRICT U-46

355 East Chicago Street Elgin, Illinois 60120

PROJECT MANUAL

BUILDING ENVELOPE IMPROVEMENTS AT

LIBERTY ELEMENTARY SCHOOL

February 2, 2026

Owner: School District U-46 Plant Operations 1460 Sheldon Drive Elgin, Illinois 60120

SDU46 Project No. 1102-26

Architect/Engineer: ARCON Associates, Inc.

2050 South Finley Road, Suite 40 Lombard, Illinois 60148 Project No. 25134

MANDATORY Pre-Bid Meeting: Tuesday, February 10, 2026 at 10:00 AM Liberty Elementary School 1375 West Bartlett Road Bartlett, Illinois 60103

Virtual Bid Opening:

Thursday, February 26, 2026 at 10:00AM

CST

School District U-46 Link will be posted on the District’s Bid

Portal (Bonfire)

ARCON 25134 00 01 01-1 TITLE PAGE

PROJECT MANUAL

FOR

BUILDING ENVELOPE IMPROVEMENTS

AT

LIBERTY ELEMENTARY SCHOOL

1375 WEST BARTLETT ROAD

BARTLETT, ILLINOIS 60103

DATE: FEBRUARY 2, 2026

PROJECT NO. 25134

SD U46 PROJECT NO. 1102-26

OWNER:

BOARD OF EDUCATION

SCHOOL DISTRICT U-46

355 EAST CHICAGO STREET

ELGIN, ILLINOIS 60120

ARCHITECT:

ARCON ASSOCIATES, INC.

2050 SOUTH FINLEY ROAD, SUITE 40

LOMBARD, ILLINOIS 60148

ARCON 25134 00 01 10-1 TABLE OF CONTENTS

TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

Section 00 01 01 – Title Page 00 01 01-1 Section 00 01 10 – Table of Contents 00 01 10-1 Section 00 01 15 – List of Drawings 00 01 15-1 Section A1 – Advertisement for Bid A1-1 Section A2 – Instructions to Bidders A2-1-15 Section A3 – Form of Bid A3-1-8 Section A4 – Bidder Eligibility Certification and Non-Collusion Affidavit A4-1 Pursuant to Public Act 85-1295 Section A5 – Prevailing Wage Payment Certification A5-1 Section A6 – Certificate of Compliance with Illinois Human Rights Act A6-1 Section A7 – Certificate of Compliance with Illinois Drug-Free Workplace Act A7-1 Section A8 – Certificate Regarding Criminal Background Investigations A8-1 Section A9 – Authorization for Criminal Background Investigations A9-1 Section A10 – Asbestos and/or Lead-Free Construction Certification A10-1 Section A11 – Sexual Harassment Policy A11-1 Section A12 – Certification of Monthly Payroll (IDOL) A12-1 Section AIA A101-2017 – Standard Form of Agreement Between Owner and Contractor A101-2017-1-10 Section AIA A101-2017 Exhibit A – Insurance and Bonds A101-2017-1-10 Section AIA A201-2017 – General Conditions of the Contract for Construction A201-2017-1-106

DIVISION 01 – GENERAL REQUIREMENTS

Section 01 10 00 – Summary 01 10 00-1-5 Section 01 20 00 – Price and Payment Procedures 01 20 00-1-3 Section 01 21 00 – Allowances 01 21 00-1 Section 01 30 00 – Administrative Requirements 01 30 00-1-8 Section 01 40 00 – Quality Requirements 01 40 00-1-4 Section 01 50 00 – Temporary Facilities and Controls 01 50 00-1 Section 01 60 00 – Product Requirements 01 60 00-1-3 Section 01 61 16 – Volatile Organic Compound (VOC) Content Restrictions 01 61 16-1-3 Section 01 70 00 – Execution and Closeout Requirements 01 70 00-1-6 Section 01 78 00 – Closeout Submittals 01 78 00-1-3

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

Section 06 10 01 – Roof Carpentry 06 10 01-1-4

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

Section 07 21 00 – Thermal Insulation 07 21 00-1-3 Section 07 27 00 – Air Barriers 07 27 00-1-3 Section 07 62 00 – Sheet Metal Flashing and Trim 07 62 00-1-5

ARCON 25134 00 01 15 - 1 LIST OF DRAWINGS

SECTION 00 01 15

LIST OF DRAWINGS

G0.1 COVER SHEET

A4.1 ROOF PLAN, DETAILS, GENERAL WORK NOTES, FASTENER SCHEDULE

END OF SECTION 00 01 15

ARCON 25134 A1 - 1 ADVERTISTEMENT FOR BID

BIDDING REQUIREMENTS

SECTION A1- ADVERTISEMENT FOR BIDS:

The Board of Education of School District U-46, Kane County, Illinois hereby gives notice that sealed lump sum bids will be received for the Building Envelope Improvements at Liberty Elementary School; ARCON Project No.

25134; SD U46 Project No. 1102-26. In this project, the work includes but is not limited to: Removal and replacement of the fascia and soffit panels and installation of insulation on the west elevation of the school, and all associated work at Liberty Elementary School located at 1375 West Bartlett Road, Bartlett, Illinois 60103. Refer to Drawings and Project Manual for full extent of the work required.

CONSTRUCTION BONDS REQUIRED: Upon award of Contract, a Performance Bond and Material & Labor Payment Bond will be required from the Prime Contractor for 100% of the contract sum, per Contract Awarded, payable to the Owner.

PREVAILING WAGE LAW: This project is subject to the Illinois Prevailing Wage Act (820 ILCS 130).

PREQUALIFICATION PROCEDURE – All interested bidders are required to complete an AIA document A305, Contractor’s Qualification Statement, and submit it with all bidding documents at the time of bidding.

MANDATORY PRE-BID MEETING: A MANDATORY pre-bid meeting is scheduled for Tuesday, February 10, 2026 @ 10:00 AM at Liberty Elementary School, located at 1375 West Bartlett Road, Bartlett, Illinois 60103 at the Main Entrance.

BID GUARANTEE: Contractors shall guarantee their submitted Bid Proposal for a ninety (90) day period from the date of Bid Opening.

BID PACKAGE SUBMITTAL: Bids will be due on Thursday, February 26, 2026, at 10:00AM local time via the School District’s RFP/Bid Portal (refer to BID DOCUMENTS paragraph below for information on portal). Contractors will upload all required bid forms and documentation individually to the bidding portal. Refer to bid form for all required bid documentation.

Receipt of a Bid Bond of ten percent (10%) of the amount of the base bid(s), (including all alternates and allowances) or a Cashier’s Check, made payable to School District U-46, is required prior to the time of the virtual bid opening.

Contractor shall send the original Bid Bond or Cashier’s Check to the Procurement Office (School District U-46, Procurement Office, 1474 Sheldon Dr., Elgin, Illinois 60120, Attn: Danise Smith) via Certified mail, UPS, or FedEx to ensure confirmed delivery prior to the Bid Opening. If Contractor has an electronic certification process, then they will be able to upload the Bid Bond into the bidding portal. Bids will not be accepted without a Bid Bond / Cashier’s Check at Bid Opening. These can be dropped off Monday through Friday, 7:00 a.m. CST to 4:00 p.m.

CST.

All vendors who have obtained Bid Documents through the District’s Bid Portal (Bonfire) and are on the Plan Holders List will receive an invite via email to the public bid opening conducted by School District

The bid opening will be conducted via a zoom meeting on the bid’s established bid opening date and time. At that time, the bids will be unsealed, and all bid totals will be read aloud and will be able to be visually viewed on the screen.

School District will send out a public notice to all bidders on the Plan Holders List that the Bid Results have been posted on Bonfire.

BID DOCUMENTS: Bid Documents, including Drawings and Specifications, are available for download from the School District’s RFP/Bid Portal at https://u-46.bonfirehub.com/portal/?tab=login starting on Monday, February 2, 2026 at 8:00 am CST. Registration is required to access the Bid Documents; however, registration is easy and free!

If needed, registration instructions are available at: https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor-Registration

END OF ADVERTISEMENT FOR BIDS

LIBERTY ELEMENTARY SCHOOL – BUILDING ENVELOPE IMPROVEMENTS

https://u-46.bonfirehub.com/portal/?tab=login https://u-46.bonfirehub.com/portal/?tab=login https://u-46.bonfirehub.com/portal/?tab=login https://u-46.bonfirehub.com/portal/?tab=login https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor-Registration https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor-Registration

ARCON 25134 A2-1 INSTRUCTIONS TO BIDDERS

SECTION A2

INSTRUCTIONS TO BIDDERS

1. NOTICE TO BIDDERS

Notice is hereby given by the Board of Education of School District U-46 in Kane County, Illinois that sealed lump sum bids will be received for the following:

Project: ARCON Project No. 25134 / SD U-46 Project No. 1102-26 Building Envelope Improvements Liberty Elementary School 1375 West Bartlett Road Bartlett, Illinois 60103

Owner: Board of Education

School District U-46 355 East Chicago Street Elgin, Illinois 60120-6543

2. PROJECT DESCRIPTION

Scope of Work includes, but is not limited to the following:

Removal and replacement of the fascia and soffit panels and installation of insulation on the west elevation of the school as noted on the drawings and in the project manual.

1 All costs for overtime, weekend work, or additional manpower shall be included in the Base Bid, as required to meet the project schedule/timeline as outlined herein.

2 All work shall be under Prime Contractor. All demolition, architectural, structural, electrical, and associated sheet metal work is a part of the Prime Contractor’s responsibility.

3 The Contractor shall field verify all existing conditions, related to the project area. Field verification shall be conducted prior to the start of this project and coordinated with the schools’ daily schedule, which may include, but is not limited to, evening and weekend hours. (See Article 6.9)

4 The “Time Schedule” for this work is very critical. When submitting a bid the Prime Contractor agrees they can meet the completion requirements. The bidder agrees they have adequate staff and financial resources to complete the project on time. The bidder further agrees they have included any premium necessary to have workers on overtime, multiple working shifts, holidays, weekends or any other arrangement to adequately man the project to meet the schedule. The Prime Contractor further agrees they will place a Project Superintendent from his staff full time on the project. In addition, the Project Superintendent must be on site any time any subcontractors are on site. Failure to maintain a full time Project Superintendent on the site from start to final acceptance will be reason for the Owner to deduct from the contract amount all costs of services if the Owner and/or Architect decide any other services are required to complete the project in an orderly and timely manner.

5 There are Liquidated Damages Provisions for the Substantial Completion of this project, due to the critical time schedule. (See Article 17)

6 The School District may elect to interview the Prime Contractor after bids are received as part of the award process.

ARCON 25134 A2-2 INSTRUCTIONS TO BIDDERS

7 The Prime Contractor is notified that Allowances are included in this project. See Specification Section 01 21 00.

8 The Prime Contractor must include in their bid a full-time Foreman to always be on-site when work is occurring. A Project Superintendent / Project Manager must also be available for weekly OAC meetings, and as requested by the Owner / Architect for additional scheduled meetings during the project.

9 The Prime Contractor agrees by submitting a bid that they have included adequate safety precautions and protection to insure safe conditions for the building occupants during the entire project. The Prime Contractor shall cooperate with the Owner at all times and coordinate construction work to maintain the safety, health, and welfare of students, staff, workers and other contractors. The Prime Contractor alone is responsible for safety on this project.

10 The expectation is that the Prime Contractor shall order all necessary project materials upon submittal(s) approval. Prime Contractor is responsible for any/all cost incurred including but not limited storge fees, delivery fees, various material handling costs, etc. The Prime Contractor is to include these costs in base bid. Reference the schedule for milestones.

11 Prime Contractor shall protect the work area from all garbage/debris and clean-up site at the end of each day’s work so that area is clean in the morning. Prime Contractor shall cooperate with the Owner at all times and coordinate construction work to maintain the safety, health, and welfare of students, staff, workers, and other contractors.

12 The following Shop Drawings to be submitted four weeks after the bid opening by the Apparent

Low Bidder:

a. Detail Submittal

b. Product Data Sheets for Materials to be used.

13 Secured Construction fence with screening is required around any exterior site improvements, construction dumpsters, temporary toilet facilities, and construction material/equipment for the duration of the project.

14 All changes to the construction involving costs, either extra items or credit items, shall be in accordance with Article 7 of the General Conditions of the Contract for Construction and the following percentages will be added or deducted from the actual cost of the work for overhead and profit:

a. For work done by our own crew = 10% Overhead and Profit

b. For work done by Subcontractors = 5% Overhead and Profit

c. Maximum combined for Prime Roofing = 15% Overhead and Profit

15 ** CONSTRUCTION SCHEDULE IS CRITICAL** Prime Contractor shall commence work on the dates shown in the table below and shall complete all work in a diligent and professional manner by the dates indicated in the schedule blow. Any and all possible overtime, first and second shift work, and weekend work in order to accomplish completion of project in accordance with the construction schedules shall be included in the Prime Contractor’s Bid. No extension of time or additional costs will be accepted after Contract Award.

Owner needs to be notified immediately of any known material delivery delays pertaining to this project which may affect substantial completion. Identify any known equipment delivery delays on Section A3, Form of Bid.

ARCON 25134 A2-3 INSTRUCTIONS TO BIDDERS

3. GENERAL

The Prime Contractor shall supply all labor, transportation, apparatus, scaffolding, and any tools necessary for the completion of the work, maintain and remove temporary equipment, and construct in excellent and workmanlike manner the complete work and everything properly incidental thereto as stated in the contract documents or reasonably implied therefrom. It is not the intent of the contract documents to set forth in detail every item necessary for the construction of this project. Prime Contractor must be qualified for this work and must, without direction, furnish and install everything necessary to provide construction complete and in acceptable order ready for use without additional work. All parts must be coordinated, complete, ready to operate and delivered to the Owner in new condition.

Each Prime Contractor shall coordinate his work with any and all other trades and Contractors on the site.

His work shall be performed in a timely fashion to meet the project time schedule for all work.

4. BIDDING DOCUMENTS

Bidding documents consist of the following:

1. Advertisement for Bids

2. Bid Form (Proposal)

3. Bid Security

4. Instructions to Bidders

5. General Conditions

6. Supplementary General Conditions

7. Specifications

8. Drawings

9. Addenda

Bid Documents, including Drawings and Specifications, are available for download from the School District’s RFP/Bid Portal at https://u-46.bonfirehub.com/portal/?tab=login starting on Monday, February 2, 2026 at 8:00 AM. Registration is required to access the specifications; however, registration is easy and free!

If needed, registration instructions are available at https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor-Registration

Prime Contractor shall review all existing drawings for the building, especially electrical, structural, mechanical, architectural and fire alarm system drawings. These are on file at the Owner's office.

5. CONTRACTOR REQUIREMENTS

All interested Bidders shall meet the following requirements in order to bid this project:

A. Be a licensed Prime Contractor in the State of Illinois and shall have five (5) years’ experience minimum.

B. As the Prime Contractor, they shall provide evidence that they have a minimum bonding capacity of

$5,000,000. The Bonding Company must be licensed in the State of Illinois.

C. As the Prime Contractor, they shall provide a letter from the specified manufacturer(s) with their Bid

Form, stating that they can obtain the specified guarantees.

D. As the Prime Contractor, they shall have their own place of business, equipment, staff, and manpower, etc., required for the type of work that they are licensed to perform. The business address, equipment storage as well as the staff and manpower should be located within a 100-mile radius of the project site location.

ARCON 25134 A2-4 INSTRUCTIONS TO BIDDERS

E. As the Prime Contractor, they shall have successfully completed five (5) projects of the same size (or larger), scope, cost and guarantees in the last five (5) years. These projects shall be listed in the bid form for the system specified on this project. The foreman and manpower for this project should also have worked on five (5) projects of the same size (or larger) and scope in the last five (5) years, as represented on the Bid Form.

F. As the Prime Contractor, they shall be able to meet the necessary insurance limits required by the

Contract Documents (see Supplementary General Conditions for insurance limits). The insurance company shall be acceptable to Owner.

G. As the Prime Contractor, they shall provide financial information at the Owner’s request, including, but not limited to, financial statements for the three (3) previous years. The financial statements shall have been prepared and certified by a C.P.A.

H. As the Prime Contractor, they shall submit to the Owner for review a list of all subcontractors that are not listed on the Bid Form, within ten (10) days after being notified that their bid has been accepted.

I. As the Prime Contractor, they shall be pre-qualified with the Architect prior to the scheduled Pre-Bid

Meeting. Pre-Qualifications shall be presented on the Architect’s form “Pre-Qualification Form for Prime Contractors” and / or AIA Document A305-1986 (or current version thereof). Pre-Qualification must be current as of January 1 of the current year.

J. As the Prime Contractor, they MUST attend the MANDATORY Pre-bid Meeting.

K. As the Prime Contractor, they shall be reminded of additional requirements in the Construction

Documents including, but not limited to Sections 07 21 00 – Thermal Insulation and 07 62 00 – Sheet Metal Flashing and Trim.

L. As the Prime Contractor, represents and warrants that they are not currently and within the past five

(5) years, have not been suspended, debarred, excluded, or otherwise limited as a contractor, construction manager or participant in any state, federal or Illinois Purchasing Act governed construction contract, grant or reimbursement program. In the event Prime Contractor is or has been suspended, debarred, excluded, or otherwise.

M. All Contracts for the construction of Public Works are subject to the Illinois Prevailing Wage Act (820

ILCS 130/1-12).

6. PROPOSAL (BID) INSTRUCTIONS

6.1 GENERAL

A Bid for this project, as listed below, shall be uploaded to the School District U46 bid portal bearing the name of the of the bidder, and the following inscription:

BUILDING ENVELOPE IMPROVEMENTS

AT

LIBERTY ELEMENTARY SCHOOL

SCHOOL DISTRICT U46

ARCON PROJECT NO. 25134

S.D. U46 PROJECT NO. 1102-26

All bids will be firm for a period of ninety (90) days from the date of the Bid Opening.

Bids shall be opened at the time noted in the Advertisement for Bids. No bids will be accepted after this time.

ARCON 25134 A2-5 INSTRUCTIONS TO BIDDERS

All overtime or extra costs for working within the specified time limitations must be included in the proposal. The Owner will not pay for any premiums on wages.

Prices quoted shall include all charges for packing, transportation, and delivery to the school building.

The signing of these Bid Forms shall be construed as acceptance of all provisions contained herein.

All proposals shall be submitted with each space properly completed. The special attention of bidders is directed to the policy that no claim for relief because of errors or omissions in the bidding will be considered, and bidders will be held strictly to the proposals as submitted. Should a bidder find any discrepancies in, or omissions from, any of the documents, or be in doubt as to their meanings, he shall advise the Architect, who will issue the necessary clarifications to all prospective bidders by means of Addenda.

6.2 QUESTIONS & ANSWERS

No oral interpretations will be made to any Bidder as to the meaning of the Specifications or the Drawings. Every request for an interpretation shall be made through Bonfire “Opportunity Q&A”.

Deadline to submit questions in Bonfire will be Wednesday, February 18, 2026, at 10:00 AM. All questions will be responded to by Friday, February 20, 2026, at 10:00 AM and posted in the form of a “Public Notice”. No questions will be responded thru district email or by phone call.

Addenda will be issued via Bonfire. Prime Contractor will be required to sign and submit all Addenda as part of the Bid Package.

6.3 PERMITS AND FEES

All permits, licenses, tap-on fees, tie-in fees, and any other fees and permits shall be coordinated and obtained by the Prime Contractor and paid by the Owner.

6.4 EXCEPTIONS

Any deviation, clarification or exception to these bid documents could be cause for rejection of your bid.

Under the State Bidding Laws, exceptions to the bid could be cause for disqualification of the bidder.

6.5 PROPOSALS

Bids are invited from qualified Prime Contractors for the complete construction of this Project under one General Contract, including all trades as specified in the Project Manual.

Bids will be due on Thursday, February 26, 2026, at 10:00 AM local time via the School District’s RFP/Bid Portal (as explained in the Advertisement for Bids). Prime Contractors will upload all required bid forms and documentation individually to the bidding portal. Refer to Form of Bid for all required bid documentation.

A Public Bid Opening will be conducted via a Zoom meeting on the bid’s established bid opening date and time. At that time, the bids will be unsealed and all bid totals will be read aloud and will be able to be visually viewed on the screen. Zoom credentials (sign-in) for attendance at this meeting, along with bid opening date and time, will be posted on the District’s Bid Portal (Bonfire) under “Public Files.” Invites will NOT be provided; therefore, it is the Bidders’ responsibility to obtain these Zoom credentials directly from the Portal prior to the Bid Opening.

6.6 BID GUARANTEE

ARCON 25134 A2-6 INSTRUCTIONS TO BIDDERS

Bid Guarantee via Bid Bond/Cashier’s Check shall be submitted with the understanding that it shall guarantee that:

1. The Bidder will not withdraw his Bid within 90 days after the date of the opening of Bids.

2. That the successful Bidder will enter into a formal Contract with the Owner and give such bonds as are required by the GENERAL CONDITIONS.

3. In the event the Bid is withdrawn within the 90-day period after the date of the Bid opening, the Bidder shall be liable to the Owner for the full amount of the Bid Bond, and the Owners shall have the right to retain the proceeds of said Bid Bond to apply on the account of damages and excess costs which they may incur because of such withdrawal.

4. In case the Bid Guarantee is in the form of a Certified Check or Bank Draft, the Owner may make such disposition of same as will accomplish the purpose for which submitted. Certified checks or Bank Drafts of all but the three lowest Bidders will be returned as soon as practicable after the opening of the Bids.

6.7 BID SECURITY

All Bids must be accompanied by a Bid Security as noted in the Advertisement for Bids as follows:

Receipt of a Bid Bond of ten percent (10%) of the amount of the base bid(s), (including all alternates and allowances) or a Cashier’s Check, made payable to School District U-46, is required prior to the time of the virtual bid opening. Prime Contractor shall send the original Bid Bond or

Cashier’s Check “MADE PAYABLE TO School District U-46” – to the Plant Operations

Office (School District U-46 Procurement Office, 1474 Sheldon Dr. Elgin, Illinois 60120 Attn:

Danise Smith) via Certified mail, UPS, or FedEx to ensure confirmed delivery prior to the Bid

Opening. If Prime Contractor has an electronic certification process, then they will be able to upload the Bid Bond into the bidding portal. Bids will not be accepted without a Bid Bond /

Cashier’s Check at Bid Opening. These can be dropped off Monday through Friday 7 AM to 4 PM

The bidder agrees that the proceeds of the Bid Security will become the property of the Owner if for any reason the bidder withdraws his bid prior to the time period noted in the Bid Form. The defaulting bidder shall pay the Owner all costs which exceed the amount of his bid for procuring the performance for the work required by the bidding documents. Such costs include, but are not limited to, additional advertising and architectural and engineering services.

6.8 CONFIRMATION OF ADDENDA

It is the responsibility of each Prime Contractor to determine if any Addenda have been issued by contacting the office of the Architect 630-495-1900.

6.9 BIDDER'S RESPONSIBILITY FOR CONDITIONS OF WORK AT SITE

Each bidder shall inform himself of the conditions under which the work is to be performed, the site of the work, the obstacles which may be encountered and all other relevant matters concerning the work to be performed; also, the bidder, if awarded the contract, shall not be allowed any extra compensation by reason of any matter or thing concerning which such bidder might have fully informed himself prior to the bidding.

Existing Conditions Review

After award of the contract, the Prime Contractor shall carefully review the existing conditions in and around the areas of work at the project site and provide to the Owner a list of any and all concerns regarding existing conditions. This must be presented at the beginning of the project.

Otherwise, it will be the Prime Contractors responsibility to resolve any and all unforeseen existing conditions that may arise during the project at no cost to School District U46, as follows:

ARCON 25134 A2-7 INSTRUCTIONS TO BIDDERS

All existing mechanical equipment not scheduled to be removed/replaced is to be tested and verified operational before the start of construction. This includes but is not limited to all existing rooftop equipment and exhaust fans, etc. All existing plumbing equipment that will not be replaced is to be tested and verified operational before the start of construction. This includes but is not limited to all roof drains and plumbing vents, etc. All existing rooftop electrical devices that will not be replaced are to be tested and verified operational before the start of construction.

This includes but is not limited to exterior lighting and all existing security and intrusion detection devices. Unless deficiencies in any of these systems or equipment are noted at the beginning of the project, the Prime Contractor will be responsible to repair and make operational any of these devices or systems as directed by the owner.

7. TIME SCHEDULE

A letter of intent is anticipated to be issued by the School District on Tuesday, April 14, 2026. The Construction Schedule is as follows:

• School District U-46 will meet on Monday, April 13, 2026, Performance Period shall begin pending “board action” on this date. This will allow the shop drawings to be processed prior to formal project approval by the school board on Monday, April 27, 2026. If for some reason, the recommended Prime Contractor is not approved at the above noted Board of Education meeting, School District U-46 will notify you immediately to stop all related work on this project. In that case, the District will be responsible for the reasonable and customary expenses incurred during the period. Such expenses shall be limited solely to those actual expenditures incurred by the Prime Contractor in undertaking actions pursuant to the notice to proceed, and shall in no event include lost profits, restocking charges, liquidated damages, termination charges or other claimed contract damages.

• Bid Documents available to Contractors February 2, 2026

• Pre-Bid Meeting (Mandatory) February 10, 2026 at 10:00 AM

• Bid Opening February 26, 2026 at 10:00 AM

• First Board Meeting (Review) April 13, 2026

• Letter of Intent/Notice to Proceed April 14, 2026

(Contractor shall begin Shop Drawings)

• Submit Long Lead Time Shop Drawings: April 24, 2026

• Second Board Meeting (Anticipated Award) April 27, 2026

• Existing Conditions Review: April 14, 2026, to April 24, 2026

• Submit All Shop Drawings: May 8, 2026

• Start Construction: May 26, 2026

• Holidays June 19 and July 4

(No construction to occur unless approved in writing by DU-46)

• Substantial Completion: July 31, 2026, at 4:00PM

• Final Completion: August 14, 2026, at 4:00PM

• (This means that all Punchlist items shall be completed)

• First Day of School: August 27, 2026

• Closeout: October 23, 2026

All closeout documents and final pay application shall be submitted no later than this date:

The schedule of construction shall be closely coordinated with individual school’s ongoing activities, sporting events, concerts, etc. The Prime Contractor will be required to coordinate site access, and actual schedule of working dates.

ARCON 25134 A2-8 INSTRUCTIONS TO BIDDERS

Prime Contractors access to the work area, parking locations, and material delivery locations as well as the timing of same shall all be as determined by the School District such that any disturbance to the educational environment is minimized.

Any and all possible overtime/second shift premiums for this work in order to accomplish completion of project in accordance with the construction schedule shall be included in the Prime Contractor’s Bid.

Prime Contractor will be required to pay the School District for custodian straight time and overtime when working beyond normal school hours, or if working on Sundays or Holidays, at the following rates. A minimum of 3 hours custodian pay shall be required for each day working beyond the hours explained above.

All Schools Weekdays after 10:00 p.m.: $71.33 per hour

High Schools Saturdays after 3:00 p.m.: $71.33 per hour

Elementary and Middle Schools Saturdays: $71.33 per hour

All Schools Sundays and Holidays: $95.11 per hour

No extension of time or additional costs will be accepted after Contract Award.

8. PROJECT VISITATION SCHEDULE

Visitation to the site may be made during the pre-bid meeting.

9. PRE-BID MEETING

There shall be a Mandatory Pre-bid Meeting on Tuesday, February 10, 2026, at 10:00 AM, at:

Liberty Elementary School 1375 West Bartlett Road Bartlett, Illinois 60103

The purpose of the Pre-bid Meeting is to review the project and existing conditions. This is a MANDATORY Pre-bid Meeting. All Prime Contractors who are interested in submitting a bid MUST attend this meeting. Prime Contractors will have reviewed the bid documents prior to the meeting.

10. RESERVATION OF RIGHTS BY THE DISTRICT

The Owner reserves the right to reject any or all bids, to waive irregularities, and to accept that bid which is considered to be in the best interests of the Owner. Any such decision shall be considered final. The Owner reserves the right to set aside a bid from a Prime Contractor who, in the Owner's opinion, does not exhibit past experience equal to the size and scope of this project.

The Board reserves the right to award each item to different bidders or all items to a single bidder unless otherwise noted on bid request, and to determine whether in the opinion of the Board of Education: (1) an equal or alternate is a satisfactory substitute, (2) an early delivery date is entitled to more consideration than price, (3) an earlier delivery date is to be disregarded because of the reputation of the bidder for not meeting delivery dates, (4) a bidder is determined not to be a responsible bidder and should be disregarded and (5) what exceptions or deviations from written specifications will be accepted.

11. STATUTORY REQUIREMENTS

All applicable Federal and State laws, and the rules and regulations of all authorities having jurisdiction over construction of the project, shall apply to the contract throughout, and they will be deemed to be

ARCON 25134 A2-9 INSTRUCTIONS TO BIDDERS

included in the contract the same as though written therein in full. This includes all current regulations with respect to paying the prevailing wage which shall be incorporated into this project.

Purchases of building materials for incorporation into this project are exempt from the Illinois Retailer's Occupation Tax and Use Tax (Sales Tax). The bidder shall exclude such taxes from consideration in preparing his bid.

12. NOTICE OF AWARD

The contract shall be deemed as having been awarded when formal notice of award shall have been duly served upon the intended awardee by some officer or agent of the Owner authorized to give such notice.

Such notice shall be in writing.

13. POST AWARD REQUIREMENTS

Within ten (10) days after receiving the contract for signature, the Prime Contractor must furnish the Architect:

Executed Owner-Contractor Agreement (AIA Document A101) Performance Bond Payment Bond Certificate of Insurance

A statement of costs for each major item of work or supplier. This statement shall note what work shall be performed by the Prime Contractor and what shall be performed by his subcontractors.

13.1 COMMENCEMENT OF THE WORK

The Prime Contractor shall purchase and accept delivery thereon of all materials needed to complete his work. The actual work shall be started as noted in the Project Schedule. This work shall be carried on continuously to completion at the earliest possible date thereafter within the limits of the schedule.

If weather does not permit the actual construction to commence, or during construction if weather interferes with the process, the Prime Contractor shall work on every day that conditions are reasonably acceptable to do so.

13.2 COORDINATION, PROJECT SUPERVISION, AND SAFETY

The Prime Contractor is solely responsible for supervising, monitoring and maintaining a safe working environment for all workers and visitors.

Each Prime Contractor and Subcontractor must coordinate his work with all trades. He must cooperate to permit interfacing of systems.

The project must be managed and supervised by a competent individual at all times from the contracting company. He must develop a schedule conforming to time limitations noted in these specifications.

It is understood that this is a complex construction project and the Prime Contractor is responsible for providing a superintendent who will verify, both existing and new, conditions to make sure that the work described in the drawings will fit. This superintendent shall review all the drawings and become familiar with them, so that work described on one drawing will be compatible with work shown on another. He shall review shop drawings and verify dimensions so that all new work will be compatible with the conditions, dimensions, and elevations.

The Prime Contractor shall provide all required investigators, survey, or inspections before demolition of any systems or sections of the building required by any regulatory agency.

ARCON 25134 A2-10 INSTRUCTIONS TO BIDDERS

13.3 PROGRESS PAYMENTS

Based upon Applications for Payment submitted to the Architect by the Prime Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Prime Contractor as provided in the contract documents as follows:

Provided an Application for Payment is received by the Architect not later than the last day of a month, the Owner shall make payment to the Prime Contractor not later than sixty days after receiving the Application for Payment. If an Application for Payment is received by the Architect after the application date fixed above, payment shall be made by the Owner not later than ninety days after the Architect receives the Application for Payment.

Ninety percent (90%) of the portion of the Contract Sum properly allocable to labor, materials, and equipment incorporated in the work and seventy-five (75%) of the portion of the Contract Sum properly allocable to materials and equipment properly stored at the site or at some other location agreed upon in writing for the period covered by the Application for Payment, less the aggregate of previous payments made by the Owner; less such amounts as the Architect shall determine for all incomplete work and unsettled claims as provided in the contract documents. All waivers from subcontractors shall accompany the payment request. Final waivers from the Prime Contractor, his subcontractors, and his suppliers must be submitted with the Final Payment Request. Final waivers must include and acknowledge on the form the total contracted amount (including change orders). The Owner, at his option, may exclude the payment of materials not stored on the construction site.

Payment request shall be submitted on AIA Document G702 with AIA G703 Schedule of Values Sheet.

All subcontractors and suppliers shall be listed with their respective amounts.

Payments to the Prime Contractor shall be made for materials properly delivered and stored at the site or in the Prime Contractor's warehouse and all materials properly insured by the Prime Contractor who is responsible. A copy of the paid receipt and confirmation of materials stored in the Prime Contractor's warehouse will be required.

13.4 PERFORMANCE AND PAYMENT BONDS

Within ten (10) days of the date of the Notice of Award, the successful Prime Contractor shall enter into a formal contract with the Owner and shall provide a Performance Bond and a Payment Bond, each in the full amount of the contract. The bonds shall be in accordance with AIA Documents A312. The Prime Contractor shall pay the cost of premiums for said bonds.

The bonds shall be signed and sealed by an authorized representative of the bonding company and an authorized officer or representative of the Prime Contractor, and a certificate of the authority of those signing the bonds, if not officers, shall be attached thereto.

The Performance Bond and the Payment Bond shall guarantee the performance of the duties placed on the Prime Contractor by the prevailing Wage Act, as well as all other duties undertaken by him pursuant to the contract with the Owner, and shall indemnify the Owner from any liability or loss resulting to the Owner from any failure of the Prime Contractor fully to perform each or all of said duties. The Performance Bond and the Payment Bond shall be deemed to cover all such duties.

The Performance Bond and the Payment Bond herein provided shall be placed with a surety company or companies having a policyholders' rating not lower than "A" and a financial rating not lower than "X" in Best's Insurance Guide (current edition). Company must be licensed in the State of Illinois and shall show evidence of same.

Prime Contractor shall furnish Owner with payment and performance bonds covering Prime Contractor’s faithful performance of all obligations under the Contract Documents and the payment of all of Prime Contractor’s obligations arising out of the Contract Documents. The Prime Contractor shall fully comply

ARCON 25134 A2-11 INSTRUCTIONS TO BIDDERS

with the Illinois Public Construction Bond Act (30 ILCS 550/0.01 et seq.) and include the provisions as found in section 30 ILCS 550/1., entitled, Bond Required - Provisions required in bond as amended by P.A. 89-518, section 3, effective January 1, 1997. Such bond(s) shall be with a surety acceptable to Owner and shall name Owner and Owner’s Lender, if any, as obliges thereunder. The amount of the bond shall equal 100% of the Contract Sum. Such bond shall include a provision stating that no modification of any provision of any Contract Document, including, without limitation, a change in the contract time, Contract Sum or other condition of payment, will release the surety either in part or in whole. In any event, such bond(s) shall be in form and substance satisfactory to Owner and Owner’s Lender. If from time to time the Contract Sum is increased by $10,000.00 or more, then the bond thereto shall be increased by the amount which the contract sum was increased.

13.5 PROTECTIVE PRECAUTIONS

The Prime Contractor, upon receiving contract acceptance or letter of intent, shall be able to proceed with work immediately after the published start date, subject to the following conditions.

a) Submit, discuss, and obtain approval of the proposed schedule of work from the Owner and the

Architect.

b) Every precaution must be taken to prevent any damage, loss or injury to any person, or to any property of the Owner.

c) All utilities on the properties shall be kept in proper operating conditions at all times. Should there be a need to temporarily disconnect any system, the Prime Contractor shall notify (in writing) the following agencies, when the existing system is going to be inoperative, and that the building will be without a particular service for a period not to exceed one (1) day. Give a minimum of two days notice to Owner.

1. The Fire Department (where applicable)

2. Owner.

3. Architect.

4. Any other agency or department appropriate or responsible for a specific service.

d) The same notification shall be provided by the Prime Contractor, if any of the other utilities will be temporarily inoperative.

e) It is mandatory that the fire lanes be kept free of any obstructions at all times, unless otherwise authorized by the Owner and the Fire Department.

f) Parking for construction workers will be in areas as discussed with and designated by Owner and must be strictly adhered to.

g) All fire alarm, security alarm, and any other type of protection system MUST BE operable at all times when the buildings are occupied or could be occupied. If one of the systems is down, the fire department, Owner, etc., must be notified. The Prime Contractor is responsible for monitoring and maintaining these systems in an operable and safe condition at all times.

13.6 PERFORMANCE

The Prime Contractor may be required to attend meetings with the Owner to report on construction progress. The Owner or Architect shall request attendance, and failure to attend will be reason to delay payment request.

14. OWNER/CONTRACTOR INCLUSION

The following shall be included and a part of the Owner/Contractor Agreement for this project.

ARCON 25134 A2-12 INSTRUCTIONS TO BIDDERS

The Prime Contractor is solely responsible for the safety of all workers on this project.

A provision shall be included in the contract with the Prime Contractor and Owner which provides: (1) that the Prime Contractor shall defend and indemnify the Architect and his consultants against any action or claims for construction worker injuries to the full extent permitted by law, but not for an amount of damages for which the Architect and/or his consultants have been found guilty of negligence; and (2) that the Prime Contractor shall purchase and maintain insurance covering liability for claims for construction worker injuries for the benefit of themselves and the Architect and his consultants in settlement of, or as damages for, any such claims. Such insurance shall be for not less than the greatest amount of liability insurance specified in the Contract Documents. This shall not limit any other contractual obligations of the Prime Contractor, Subcontractors, or the parties hereto to indemnify or provide insurance for the benefit of any other party. If any part of this paragraph be deemed invalid by any court, then that part shall be deleted, and the remainder of this paragraph shall continue in full force.

15. FAILURE OF CONTRACTOR TO ADEQUATELY MANAGE HIS PROJECT TO A TIMELY

COMPLETION

The Prime Contractor agrees, by submitting a bid, that he accepts responsibility to pay the Architect for their services at $250.00/hour for the Architect's time spent before or after the required completion date.

This is for time required by the Architect to expedite the Prime Contractor's efforts because he is not completing in an orderly and timely manner.

Payment for architectural services of preparing a single punch list and final walk-through are not the responsibility of the Prime Contractor.

The Prime Contractor agrees, by submitting a bid, that the Owner has the right to deduct from the Prime Contractor's payment for the additional time of the Architect.

16. WARRANTY PERIOD FOR ALL WORK

There is a TWO-YEAR warranty period for all work beginning from the date of Substantial Completion as a minimum. The warranty period and provisions may be extended in other sections of the Project Manual. The Prime Contractor agrees to repair and replace all defective work including all labor and materials for the warranty period. The Prime Contractor agrees to perform the corrective work within five (5) days of receiving notice from the Architect or Owner. Emergency conditions shall require the Prime Contractor to perform corrective work within two (2) days. The Architect and Owner shall determine if the corrective work is part of the warranty. Their decision is binding. If the warranty work is not completed expeditiously as determined by the Owner and Architect, the Owner reserves the right to have the corrective work completed as well as any professional fees and the Prime Contractor agrees they are liable for all costs within thirty (30) days of notice. After that date, 1.5% interest per month shall be applied to the cost. The Prime Contractor’s bonds shall remain in effect for the warranty period.

17. LIQUIDATED DAMAGES PROVISIONS - PROJECT COMPLETION (Also See General

Conditions)

The Prime Contractor acknowledges and agrees that if the Prime Contractor fails to complete the work by the Substantial Completion date, or fails to complete any portion of the Work within the Contract Time, the Owner will sustain extensive damages and serious loss as a result of such failure. The exact amount of such damages will be extremely difficult to ascertain. Therefore, the Owner and the Prime Contractor agree as follows:

If the Prime Contractor fails to achieve Substantial Completion of the Work within the Contract Time and as otherwise required by the Contract Documents, the Owner shall be entitled to retain or recover from

ARCON 25134 A2-13 INSTRUCTIONS TO BIDDERS

the Prime Contractor, as Liquidated damages and not as a penalty, the following per diem amounts commencing upon the first business day following expiration of the Contract Time and continuing until the actual Date of Substantial Completion. Such liquidated damages are hereby agreed to be a reasonable pre-estimate of damages the Owner will incur as a result of delayed completion of the Work, considering the effects of such delay upon the Owner’s governmental and educational activities:

LIQUIDATED DAMAGES ARE AS FOLLOWS:

FROM AUGUST 1, 2026, to AUGUST 15, 2026, ONE THOUSAND AND NO/100 DOLLARS ($1,000.00) per calendar day until the actual date of Substantial Completion is achieved, as defined in the Contract Documents.

FROM AUGUST 16, 2026, TO AUGUST 22, 2026, TWO THOUSAND AND NO/100 DOLLARS

($2,000.00) per calendar day until the actual date of Substantial Completion is achieved, as defined in the Contract Documents.

FROM AUGUST 23, 2026, AND THEREAFTER, THREE THOUSAND AND NO/100 DOLLARS

($3,000.00) per calendar day until the actual date of Substantial Completion is achieved, as defined in the Contract Documents.

18. NO ASBESTOS PRODUCTS IN THIS-PROJECT

No forms or types of asbestos or asbestos-containing products are permitted in this building project. By submitting a proposal and constructing this project, the Prime Contractors and subcontractors, suppliers, etc. guarantee that no asbestos-containing products are being included.

19. CERTIFICATION OF COMPLIANCE WITH ARTICLE 33E OF THE CRIMINAL CODE OF 1961

By signing and submitting the Bid Form to the Owner, the Prime Contractor/vendor certifies that the Prime Contractor is not barred from bidding on the contract as a result of a conviction for either bid-rigging or bid rotating under Article 33E of the Criminal Code of 1961.

20. PUBLIC CONTRACTORS - WRITTEN SEXUAL HARASSMENT POLICY

Public Act 87-1257, effective July 1, 1993, amends the Illinois Human Rights Act (Section 2-105) by requiring that every party to a public contract and every eligible bidder shall have a written sexual harassment policy that shall include, at a minimum, the following information.

(i) the illegality of sexual harassment;

(ii) the definition of sexual harassment under state law;

(iii) a description of sexual harassment, utilizing examples;

(iv) the Prime Contractor’s internal complaint process including penalties;

(v) the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission;

(vi) directions on how to contact the Department and Commission; and

(vii) protection against retaliation as provided by Section 6-101 of the Human Rights Act.

Finally, the Prime Contractor must provide a copy of such written policy to the Department of Human Rights upon request.

ARCON 25134 A2-14 INSTRUCTIONS TO BIDDERS

21. STATEMENT OF NONDISCRIMINATION

A. That in the hiring of employees for the performance of work under this contract or any subcontract, no Prime Contractor, subcontractor, or any persons acting on his behalf, shall, by reason of race, creed, or color, discriminate against any citizen of the State in the employment of labor or workers who are qualified and available to perform the work to which the employment relates.

B. That no Prime Contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee hired for the performance of work under this contract on account of race, creed, or color.

C. For the performance of the contract, the Prime Contractor shall agree as follows: That all Prime

Contractors or subcontractors will comply with all state laws regarding nondiscrimination.