4-Policy for Payment.pdf

This document is a Policy for Payment of Material on Hand issued by the Harris County Engineering Department in Texas, dated December 6, 2005. The policy outlines procedures for contractors to request compensation for unused, nonperishable materials that have been delivered to a work location or acceptable storage places. Eligible materials must be sampled, tested, approved, certified, and ready for incorporation into the work. The policy covers specific types of materials including concrete traffic barriers, precast concrete box culverts, concrete piping, steel girders, and other items deemed reasonable by the Engineer.

The policy establishes strict guidelines for material on hand payment, including requirements that materials have an individual or collective invoice cost of at least $1,000, and that payment will not exceed the actual material cost as established by invoice. For multiple work order contracts, payment will only be made for materials authorized by purchase order or written Engineer approval. Contractors must submit monthly material on hand forms until the total material value reaches $0, and by submitting a request, they authorize Harris County Engineering Department to audit their records. The Engineer reserves the right to exclude payment for materials if any policy requirements are not met.