4-Policy for Payment.pdf

This document is a Material on Hand Payment Policy issued by the Harris County Engineering Department in Texas, dated December 6, 2005. The policy outlines the procedures for contractors to request compensation for unused, nonperishable materials delivered to a work location or acceptable storage areas. Eligible materials must be sampled, tested, approved, certified, and ready for incorporation into the work. The policy covers specific types of materials including concrete traffic barriers, precast concrete box culverts, concrete piling, deck panels, beams, reinforced concrete pipe, and other items deemed reasonable by the Engineer.

The policy requires contractors to submit monthly forms detailing material on hand, with a minimum invoice cost of $1,000 and individual or collective invoice cost of at least $3,000. Payment will not exceed the actual cost of materials as established by invoice, and materials without a paid invoice within 60 days will be ineligible for payment. The document includes two forms: a Request for Payment of Material on Hand Summary Page and a detailed Material on Hand form. Contractors must attach corresponding paid invoice copies and understand that by submitting the request, they authorize Harris County Engineering Department to audit records and potentially exclude payment for material on hand if noncompliance is determined.