4-PaymentWorks Onboarding Letter.pdf

This is a vendor onboarding notice from Marion County, Florida, regarding the use of PaymentWorks, a secure vendor portal system for vendor registration and payment management. The notice accompanies the electrical trades contract services opportunity (27Q-017) under which Marion County Facilities seeks qualified contractors to perform electrical replacement and repairs on an as-needed basis for county-owned and leased buildings. The document emphasizes that PaymentWorks registration is the official onboarding requirement and strongly encouraged for all vendors to receive payments. Vendors will receive invitation emails from PaymentWorks on Marion County's behalf, and the system allows for secure management of business and banking information while reducing errors and duplicate records.

The notice outlines payment options available during PaymentWorks registration, including ACH direct deposit (identified as the faster and more secure option) and traditional check payments. For existing vendors who have previously conducted business with Marion County, registration is not required to maintain vendor status; however, any updates to company information such as address, email, or banking details must be completed through PaymentWorks to avoid potential payment delays. Vendors requiring additional support can contact PaymentWorks Support through their help portal or Marion County Procurement at Procurement@MarionFL.org.