LONE OAK (Cody Simpson)

AGRICULTURAL CONSERVATION ASSISTANCE PROGRAM PROJECT

ARMSTRONG TOWNSHIP, INDIANA COUNTY

BID PACKAGE

Project Location:

1606 McCormick Rd, Marion Center, PA. 15759

Bid Opening

435 Hamill Road, Indiana, PA 15701 (via Penn Bid)

PROJECT DESCRIPTION

4 strand and 2 strand fence installation, conveyor belt water bar installation, and construction of gravel animal trails/walkways.

INQUIRIES

Sealed proposals will be received by the Indiana County Conservation District (ICCD) via PennBid for the Lone Oak ACAP project located at 1606 McCormick Rd. Marion Center PA. 15759. until 10:00 AM (eastern time) on Monday August 3rd, 2026. At which time they will be opened online and publicly posted on PennBid’s website. All documents and solicitation details are available online for no cost at PennBid - https://pennbid.bonfirehub.com/portal. The project will include fence installation across the property. A mandatory site showing will be held at 10:00 AM (eastern time) on Monday July 20th 2026 on site. Proposals must be on the forms furnished by ICCD via PennBid. All bidders must submit a bid bond in the amount of 10% of bid total. This project is subject to prevailing minimum wage. ICCD reserves the right to reject any or all proposals.

All inquiries and correspondence concerning this solicitation should be submitted via Penn Bid to prior to Monday, July 27, 2026 at 4 PM.

BID PACKAGE CONTENTS

The following items are part of the solicitation for bids.

I. General Instruction for Bidders II. Prevailing Wage Determination III. Materials Notes IV. Location Map V. Project Design

a. Design Information

b. Construction Information

c. Drawings VI. Bid Submittal Packet

Lone Oak (Cody Simpson)

AGRICULTURAL CONSERVATION ASSISTANCE PROGRAM PROJECT

ARMSTRONG TOWNSHIP, INDIANA COUNTY

I. GENERAL INSTRUCTION FOR BIDDERS

A. BID SUBMITTAL GUIDELINES

1. Bids shall be submitted on the form furnished with this solicitation.

2. All bid items shall be completed.

3. No partial bids will be accepted.

4. Bids will be received up until Monday August 3, 2025 at 10:00 AM ET. Any bids received after this date and time will be rejected.

5. Only bids submitted via Penn Bid will be opened on Monday August 3, 2025 at 10:00 AM ET at 435 Hamill Rd, Indiana, PA 15701.

6. All bids must remain valid and may not be withdrawn for 60 days after the scheduled closing time for receipt of bids.

7. Bid must include Record of Contractor Experience form with the bid form or bid may be rejected. The Landowner and District will examine the record of experience of the bidder and may request additional information and data from bidders.

8. Bid must include a certified check or bidder’s bond in the amount of ten percent (10%) of the proposal, in favor of the District. The bid bond will be held by the District. No bid bond shall be waived or returned because the Bidder has failed to or cannot comply with any requirements as set forth in the plans, specifications, or any applicable statutes of the Commonwealth of Pennsylvania, or any applicable municipal ordinances.

9. Signature requirements:

a. For individual bids, the owner must sign the bid and the signature must be witnessed.

b. For Partnerships, a partner must sign the bid and the signature must be witnessed.

c. For Corporations, the President or Vice President must sign the bid, and the corporate seal must be affixed and attested to by the Corporate Secretary or Treasurer.

B. GENERAL PROVISIONS

1. All work is to be bid as a NOT TO EXCEED for the entire project.

2. The contractor shall provide all equipment, labor, and materials necessary to complete the work. All materials are at the cost of the contractor.

3. Materials shall be approved by the District inspector prior to use. Stone used must be state-approved. All materials are to be in new condition unless otherwise specified.

4. According to the Regulations for Pennsylvania Prevailing Wage Act, Subchapter E §9.101, contracts where the estimated cost of the total project is in excess of $25,000 shall be paid following prevailing wage standards as determined by the Secretary of Labor and Industry.

5. The contractor shall be responsible for locating and protecting all utilities and is required to register with Pennsylvania One-Call System (Dial 8-1-1 or 1-800-242-1776) prior to excavation. The contractor recognizes the problem in identifying exact locations of reputed underground utility pipe lines, structures, and/or appurtenances and in classifying, during the bidding period, the subsurface conditions which will be encountered during construction and, in submitting this bid, has included any and all costs in connection therewith and shall not seek extra compensation for performing work because of those actual prevailing conditions.

6. The contractor shall be responsible for obtaining road bonds with all local and state roads impacted by the project.

7. Projects including the placement of concrete of 3 yards or more in a single location shall require slump testing to be done by a third party at the expense of the contractor and results submitted to the District.

8. Bidder is presumed to have investigated and examined the plans and all other contract documents and it is assumed the bid is made with the bidder’s full knowledge and understanding of the conditions of the work.

C. AWARD OF CONTRACT

D. CONSTRUCTION INSPECTION

The District and cooperating agencies and/or partners will provide staff to inspect and adequately supervise all construction work in accordance with the approved plans and specifications. Final inspection will be conducted by the District and cooperating agencies including independent engineering firms. The contractor covenants and warrants that all work and labor pursuant to this agreement shall be done and performed in the best and most workman like manner, that prompt payment shall be made in full for all labor and materials used in the work and that all materials and labor shall conform strictly and fully in every respect to the plans and specifications.

Contractors are required to have a pre-project meeting with the District, Landowner, and its cooperating agencies prior to the beginning of a project to review the scope of work, payment terms, and contractor responsibilities. This meeting must include any subcontractors. Contractors are required to notify the District 24 hours prior to commencement or conclusion of construction. Contractors are also required to notify the District 24 hours prior to the construction or installation of key steps in project construction including, but not limited to: concrete placement, back fill of pipelines and culverts, spring developments, water reservoirs, pump and pressure systems, roofs and covers, in stream or streambank construction, stream pump around systems, and departure from the site. A representative from the district or engineering firm may be required to be onsite at the time of construction for key steps in the project construction.

E. INSURANCE AND CERTIFICATES

The contractor to whom award is made shall provide the following information to the District within twenty (20) days (or prior to starting construction if sooner) after notice that a contract has been awarded and Contract documents are prepared for signature:

A. Standard Acord Certificate(s) of Insurance. (Contractual Liability Type)

1. Worker’s Compensation Insurance

2. Public Liability and Property Damage Insurance

3. Automobile Bodily Injury and Property Damage Insurance B. Bonds

1. Performance Bond: The awarded bidder will be required to furnish a performance bond of 100% of the contract amount conditioned upon a faithful performance of the contract in accordance with the specifications and conditions of the contract.

2. Payment Bond: The awarded bidder will be required to furnish a payment bond at 100% of the contract amount conditioned upon the prompt payment of all materials furnished or labor supplied or performed in the prosecution of the contract. Bonds shall be executed by one or more surety companies legally authorized to do business in the Commonwealth of Pennsylvania. Such bonds shall be payable to District.

C. A W-9 taxpayer identification certification.

F. INDEMNIFICATION

The contractor shall indemnify, save harmless and defend (if requested) the District and all of their officers, agents and employees, from all suits, actions, or claims of any character, name or description, brought for or on account of any injuries to or damages received or sustained by any person, or property, arising out of, resulting from or connected with the preliminary engineering, final design right-of-way acquisition, utility relocation, construction, operation or maintenance of the project, by the contractor, its consultants or sub-contractors, or their officers, agents and employees, whether the same be due to the use of defective materials, defective workmanship, neglect in safeguarding the work, or by or on account of any act, omission, neglect or misconduct of the contractor, their consultants or sub-contractors, and their officers, agents and employees, during the performance of the work or thereafter, or to any other cause whatsoever.

G. TERMINATION OF PROJECT

The Landowner and District reserve the right to postpone or terminate this agreement, upon written notice to the contractor, for any reason. Upon termination of the project by the Landowner and District, prior to completion of the project, the contractor shall not receive payment for any and all incomplete work.

H. EFFECTIVE DATE AND COMPLETION OF WORK

The commencement date for the work to be performed under this agreement shall be on or after August 18, 2026. The contractor shall complete the work under this agreement and submit all bills no later than October 31, 2026. The actual performance dates will be entered on the contract at the time of award. The minimum calendar days for performance will not be less than the days between start and completion dates shown in this paragraph. The failure to commence or complete work by these given dates, without written amendments to project dates, would be sufficient justification for the District and Landowner to terminate the agreement.

I. PAYMENTS

Contractor may invoice the Landowner no more frequently than on a 30 day basis. The Landowner and District shall withhold 30% of payment as specified in Final Inspection section. Progress payments may be made on a per BMP completion basis. Materials invoices and certified payroll (as applicable) must be submitted with request for payments. All invoices must be received from contractor within 30 days of completion. All invoices must be broken out by practice code. Contractors must submit the itemized billing sheet with their invoices. Contractors will only be reimbursed for actual quantities installed.

J. FINAL INSPECTION

Upon acceptance of the work at the final inspection, the contractor shall submit an invoice for the entire amount due to the Landowner. The Landowner and District reserves the right to hold 30% of project total until a satisfactory final inspection is made and all materials receipts are deemed satisfactory, upon which full payment will be made. Payment shall be made by the Landowner and District no later than 60 days after receiving all invoices/receipts and after a satisfactory final inspection.

Lone Oak (Cody Simpson)

AGRICULTURAL CONSERVATION ASSISTANCE PROGRAM PROJECT

ARMSTRONG TOWNSHIP, INDIANA COUNTY

II. PREVAILING WAGE DETERMINATION

Attached is the prevailing wage determination and weekly payroll certification for public works project.

· Please review the attached prevailing wage determination

· Contractor will be required to submit a completed weekly payroll certification on PA Department of Labor & Industry forms with notarization as applicable.

Lone Oak (Cody Simpson)

AGRICULTURAL CONSERVATION ASSISTANCE PROGRAM PROJECT

ARMSTRONG TOWNSHIP, INDIANA COUNTY

III. MATERIALS NOTES

Materials to be supplied by the contractor:

· Please see attached design package and construction information in Part V of this bid package, for materials to be supplied and estimated quantities.

· Quantity estimates listed are the maximum to be installed. The contractor is expected to take field measurements to verify quantity estimates when preparing their bid.

· If quantities needed are less than estimated, contractor to be paid based on actual quantity installed. Savings resulting from cost underruns are returned to the District.

· Contractor is responsible for cost-overruns, unless the contractor has been provided with a written contract amendment for additional costs covering materials/equipment/labor (only as a result of additional scope from ICCD, not price overruns, errors, or omissions) PRIOR to installation of project component.

· All materials invoices are required to be submitted with requests for payment.

**All quantities supplied are estimates. Additional field measurements and estimates may be required by the contractor. **

Red steel gates for the project must be this model or comparable.

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